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Added 21 mins ago
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Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the general supervision of the Director, Animal Resources Division (ARD), the incumbent is responsible for the management of the research animal facilities at the Montreal General…
Added 50 mins ago
HT
Trade Compliance Program Manager
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 1 hour ago
Fraud Analyst
Rogers Communications
Toronto, ON
…fraud trends, emerging risks, and opportunities to improve business…
Added 1 hour ago
Category Lead
Rogers Communications
Brampton, ON
The Procurement IT professional services team is seeking a Category Lead eager to join our team. Reporting to Director, Procurement IT Services, the Category Lead will be proficient within…
Added 1 hour ago
J
Civil Engineer - Design and Project Management, Urban Infrastructure, Greater Montreal Area
JobsMedia.io
Montreal, QC
- Full-time
Contribute to the preparation of service proposals and the development of business relationships
Added 1 hour ago
J
Commercial Insurance Director
JobsMedia.io
Toronto, ON
- Full-time
✔️ Strong market relationships and business development capabilities
Added 1 hour ago
SS
Director of Operations, Healthcare Security - Vancouver Coastal Health
Securiguard Services Ltd.
Burnaby, BC
- Full-time
Proven track record of excellence in client relationship management, problem solving and business development
Added 1 hour ago
FH
Urgent and Primary Care Centres (UPCC) Medical Director - Chilliwack
Fraser Health Authority
Chilliwack, BC
- Part-time
We are seeking an innovative physician to join our team as a Medical Director (MD) for Urgent and Primary Care Centre (UPCC), Chilliwack. The MD will build and support a culture of patient…
Added 1 hour ago
FH
Regional Medical Director - Acquired Brain Injury and Concussion Services
Fraser Health Authority
Surrey, BC
- Part-time
We are seeking an exceptional physician leader to join our team as a Regional Medical Director (RMD), Acquired Brain Injury and Concussion Services. You will provide regional leadership to…
Added 1 hour ago
FH
Registered Nurse, Clinician - Surgical Services - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $49.2 to $67.08 CAD / hour
- Other
Determines education requirements that meet clinical and learner needs, in collaboration with the Manager/Director/Clinical Nurse Educator/Clinical Nurse Specialist. Completes learning…
Added 1 hour ago
FH
Site Medical Director - Chilliwack General Hospital
Fraser Health Authority
Chilliwack, BC
- Part-time
Work collaboratively with Executive Medical Director (EMD) Physician Partnerships and Development to ensure that all contracts with physicians are managed effectively and in compliance with…
Added 1 hour ago
TH
Business Development Manager (Display/AV)
T&T HR Consulting
Canada
- Full-time
1. Minimum 5 years of channel sales or business development experience, preferably in IT, AV, professional display, EdTech, or collaboration solutions industry;
Added 1 hour ago
BC
Quality and Patient Safety Consultant
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 1 hour ago
BC
Director, Communications and Engagement – Redevelopment Projects
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 2 hours ago
TC
Team Leader, Temp Full Time
Taproot Community Support Services
Fort McMurray, AB
- Full-time
As a Certified B Corporation, we harness business for good. Since 1983 we’ve grown steadily, now delivering support across Alberta, British Columbia, and Ontario through more than 90…
Added 2 hours ago
OV
Sales & Marketing Manager | Full-Time | Temple Gardens Centre
Oak View Group
Moose Jaw, SK
- $58,000 to $65,000 CAD / year
- Full-time
…oversees marketing, advertising, digital and social media, content development, event promotion, sponsorship, and sales initiatives, working closely with the Director of Business Operations…
Added 3 hours ago
RM
Human Resources/Labour Relations Consultant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Reporting to the Director of Human Resources, the HR/LR Consultant will provide guidance and support to managers and other Human Resources staff on employment and labour relations matters.…
Added 4 hours ago
WG
Accounting Analyst
Walter Group
Westmount, QC
- Full-time
REPORTS TO: Director of Finance and Corporate Projects
Added 4 hours ago
LC
Senior Manager, Trade relations, Generics Portfolio Strategy
Loblaw Companies Limited
Toronto, ON
- Full-time
The Senior Manager, Trade relations, Generics Portfolio Strategy reports directly to the Director, Trade relations, Generics in a role designed to help drive and execute the enterprise…
Added 4 hours ago
PC
Finance Transformation Manager, Enterprise Performance Management (EPM) (Bilingual FR/EN)
Pwc Canada
Calgary, AB · Montreal, QC · Ottawa, ON
- Full-time
…their finance functions and improve their contribution to the business. We support our clients by analyzing needs, developing financial solutions, and offering guidance and support to help…
Added 4 hours ago
Regional Director - Clinic Support
Passion Dental Group Inc.
Calgary, AB
Mentorship & Support – Ongoing guidance and professional development opportunities
Added 4 hours ago
Regional Director (Dental Clinic Operations)
Passion Dental Group Inc.
Hamilton, ON
As a Regional Director, you’ll lead and support a portfolio of clinics while working closely with Clinic Managers, Doctors and Support Office partners to strengthen teams, improve…
Added 4 hours ago
NE
Assistant Director of Finance
Neeginan Education, Training and Employment Services Inc.
Winnipeg, MB
- Full-time
The Assistant Director of Finance plays a key role within the finance team, supporting the Director of Finance in managing the organization’s financial operations. This position is…
Added 4 hours ago
K
Senior Director, Solutions Engineering
Kindsight
Remote, Canada
- $240,000 to $280,000 CAD / year
- Full-time
- Remote
The Senior Director, Solutions Engineering is responsible for leading Kindsight’s high-impact, customer-facing pre-sales function across technical solution design, bespoke product…
Added 4 hours ago
X
Director, Total Rewards
Xanadu
Toronto, ON
- Full-time
…attract, retain and motivate exceptional scientific, technical and business talent is critical to our success. The Director, Total Rewards will help ensure our approach to compensation and…

Options Consulting Solutions

Assistant

Toronto, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Posting language: English
Posted: Oct 11, 2026

Original job description

Assistant – Marketing

Fulltime, Hybrid – Downtown Toronto

About the opportunity

A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars, coordinating meetings and processing expenses for three senior marketing leaders.

You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer, covering the CMO's office during absences and peak periods.

This role is ideal for an organized early-career professional who wants to build toward an Executive Assistant career. You will learn senior-level executive support first-hand while gaining broad exposure to professional services marketing.

Key responsibilities

Calendar management (two Directors, BD and Director, Communications)

Manage three busy, frequently changing calendars, balancing internal priorities with client commitments
Schedule internal and client meetings across multiple time zones, resolving conflicts proactively
Book meeting rooms, virtual meeting links and catering
Flag upcoming deadlines, travel and commitments so each Director is prepared

Meeting coordination

Prepare agendas, briefing notes and meeting materials in advance
Take minutes, record action items and follow up on outstanding tasks
Coordinate recurring team meetings, leadership sessions and client meetings
Organize travel and itineraries as needed

Expense and administrative management

Prepare, reconcile and submit expense reports for all three Directors on time and in line with firm policy
Process invoices and purchase orders; track marketing spend against budget
Liaise with vendors, agencies and the finance team on payments and queries
Maintain shared drives, contact lists, team calendars and project trackers

EA backup to the CMO's office

Cover the Executive Assistant to the CMO during vacations, absences and peak periods
Manage the CMO's calendar, meetings, correspondence and expenses when covering
Act as a professional first point of contact for senior leaders and clients
Handle confidential information with discretion

Marketing, BD and communications support

Coordinating projects ensuring timelines are met
Help schedule internal communications, newsletters and social posts
Support client events and seminars: invitations, RSVPs, logistics and on-site help
Take on ad hoc projects across the Marketing & Communications team

What you bring:

2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Proven experience managing multiple calendars and scheduling complex meetings
Experience preparing and reconciling expense reports and processing invoices
Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Excellent written and oral communication skills along with strong proofreading skills
Highly organized, able to juggle several stakeholders and competing priorities
Sound judgment and discretion with confidential information
A clear interest in growing into an Executive Assistant role
Post-secondary diploma or degree in Business, Office Administration, Marketing or a related field

Nice to have

Experience supporting or backing up a senior executive
Familiarity with expense platforms (e.g., Concur, Chrome River) and a CRM (e.g., InterAction, Salesforce)
Exposure to marketing, BD or communications work
Event coordination experience
French or another language an asse

Why join

Hands-on experience supporting senior leaders.
Broad exposure to business development, communications and events in a leading firm
Hybrid schedule with one remote day per week, in a central, transit-accessible downtown office
Competitive salary, benefits, RRSP/pension matching, vacation, professional development: confirm details

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, invoices, and administrative records for three senior marketing leaders, while providing backup support to the Chief Marketing Officer’s Executive Assistant. Coordinate marketing and communications projects, events, and team activities, and handle confidential information professionally.

Requirements

Applicants should have 2–7 years of administrative, coordinator, or assistant experience, ideally in professional services, with experience managing multiple calendars, complex scheduling, expenses, and invoices. A post-secondary diploma or degree in Business, Office Administration, Marketing, or a related field is requested, along with strong Microsoft Office skills, communication and proofreading abilities, organization, discretion, and an interest in developing into an Executive Assistant role.

Skills

Calendar Management
Complex Meeting Scheduling
Meeting Coordination
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Oral Communication
Proofreading
Organization
Confidentiality and Discretion
Event Coordination

Benefits

Competitive Salary
Benefits
RRSP/Pension Matching
Vacation
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Communications
Business Development
Professional Services
Calendar Management
Meeting Scheduling
Meeting Coordination
Travel Coordination
Expense Reports
Invoice Processing
Purchase Orders
Budget Tracking
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Chrome River
InterAction
Salesforce
Client Events
Seminars
Executive Assistant Support
Confidential Information

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