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Added 1 hour ago
IC
Human Resources Specialist (Policy), HR
International Civil Aviation Organization
Montreal, QC
- Full-time
…the functions of the post under the supervision of the Deputy Director, Human Resources. The incumbent is expected to work independently, in accordance with established priorities and…
Added 2 hours ago
HT
Trade Compliance Program Manager
Husky Technologies
Bolton, ON
- Full-time
As the Global Trade Compliance Program Manager, you will report to the Director, Global Trade Compliance & Customs and serve as the program lead for enterprise-wide trade compliance…
Added 2 hours ago
UO
Clinical Manager, Student Health and Wellness
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
Evaluation, Assessment and Strategic Planning: In collaboration with the Senior Manager and Medical Director, contributes to the development and implementation of strategic plans, including…
Added 2 hours ago
UO
Lead Coordinator, Research and Program Support
University of Ottawa
Ottawa, ON · Morisset Hall
- Full-time
Reporting to the Director, Centre de recherche sur les francophonies canadiennes, the incumbent is responsible for the day-to-day activities coordination of the Research Centres under her…
Added 2 hours ago
Fraud Analyst
Rogers Communications
Toronto, ON
…passionate individuals to develop and implement innovative financial solutions and experiences. The bank offers unique cash-back benefits and financing options for Rogers purchases using…
Added 3 hours ago
SS
Director of Operations, Healthcare Security - Vancouver Coastal Health
Securiguard Services Ltd.
Burnaby, BC
- Full-time
Securiguard is looking for a Director of Operations who will lead our Healthcare Security vertical in Metro Vancouver, including oversight of the Vancouver Coastal Health (VCH) portfolio,…
Added 3 hours ago
TH
Business Development Manager (Display/AV)
T&T HR Consulting
Canada
- Full-time
1. Minimum 5 years of channel sales or business development experience, preferably in IT, AV, professional display, EdTech, or collaboration solutions industry;
Added 3 hours ago
BC
Director, Communications and Engagement – Redevelopment Projects
Brant Community Healthcare System
Brantford, ON
- Full-time
…President, Strategy, Quality, Risk and Communications, the Director, Communications and Engagement – Redevelopment Projects provides strategic direction for all communications, interest…
Added 5 hours ago
LI
Coordonnateur/trice/ de projets - Project Coordinator
LUXIA INC
Montreal, QC
- Full-time
· Assurer le suivi des échéanciers, identifier les risques potentiels et mettre en œuvre des solutions proactives.
Added 5 hours ago
PC
Finance Transformation Manager, Enterprise Performance Management (EPM) (Bilingual FR/EN)
Pwc Canada
Calgary, AB · Montreal, QC · Ottawa, ON
- Full-time
…strategy. These individuals analyse client needs, develop financial solutions, and offer guidance and support to help clients optimise their financial performance, improve decision-making,…
Added 6 hours ago
CI
Account Manager Specialist
Cowan Insurance Group
Hamilton, ON · Brantford, ON · Cambridge, ON · Woodstock, ON · Paris, ON
- Full-time
The role reports to the Director, Personal Insurance. The Account Manager Specialist will be responsible for working on complex accounts, providing guidance to clients with unique Insurance…
Added 6 hours ago
K
Senior Director, Solutions Engineering
Kindsight
Remote, Canada
- $240,000 to $280,000 CAD / year
- Full-time
- Remote
The Senior Director, Solutions Engineering is responsible for leading Kindsight’s high-impact, customer-facing pre-sales function across technical solution design, bespoke product…
Added 6 hours ago
K
Senior Software Engineer, Payments
Kindsight
Remote, Canada
- $120,000 to $150,000 CAD / year
- Full-time
- Remote
You will work closely with our Staff Engineer and Director of Engineering to design and deliver major features and capabilities within the platform. While the Staff Engineer will help shape…
Added 6 hours ago
X
Director, Total Rewards
Xanadu
Toronto, ON
- Full-time
Xanadu is looking for a Director, Total Rewards to lead the evolution and day-to-day delivery of our global compensation, equity and benefits programs.
Added 6 hours ago
MI
Fund Accounting Manager- Private Markets
MUFG Investor Services
Toronto, ON
- $90,000 to $132,000 CAD / year
- Full-time
MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG – one of the largest banks…
Added 7 hours ago
OC
Assistant
Options Consulting Solutions
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer,…
Added 7 hours ago
RM
Manager, Human Resources
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Help leaders identify workforce challenges and develop practical, timely solutions.
Added 7 hours ago
C
Assistant Store Manager I
Coach
Burnaby, BC
- Full-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 8 hours ago
C
Temporary Sales Associate
Coach
Vancouver, BC
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 8 hours ago
C
Temporary Sales Support Associate
Coach
Vancouver, BC
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 8 hours ago
HT
Trade Compliance Program Manager
Husky Technologies
Bolton, ON
- Full-time
As the Global Trade Compliance Program Manager, you will report to the Director, Global Trade Compliance & Customs and serve as the program lead for enterprise-wide trade compliance…
Added 8 hours ago
KS
Assistant Store Manager I
kate spade new york
Burnaby, BC · Metropolis At Metrotown
- Full-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 9 hours ago
LC
Specialist, Front Store Operations
Loblaw Companies Limited
Toronto, ON
- Full-time
Reporting directly to the Director, Front Store Operations, the incumbent liaises, collaborates, and coordinates between various Central Office departments to support the Stores and the…
Added 9 hours ago
LC
Sr. Director, Pharmacy Services and Virtual Care
Loblaw Companies Limited
Toronto, ON
- Full-time
Sr. Director, Pharmacy Services & Virtual Care
Added 9 hours ago
IE
Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
The Manager, Supply Chain Analytics & Innovation reports to the Senior Director, Supply Chain Operations and partners with Supply Chain leaders to identify, design and implement…

Options Consulting Solutions

Assistant

Toronto, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Posting language: English
Posted: Oct 11, 2026

Original job description

Assistant – Marketing

Fulltime, Hybrid – Downtown Toronto

About the opportunity

A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars, coordinating meetings and processing expenses for three senior marketing leaders.

You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer, covering the CMO's office during absences and peak periods.

This role is ideal for an organized early-career professional who wants to build toward an Executive Assistant career. You will learn senior-level executive support first-hand while gaining broad exposure to professional services marketing.

Key responsibilities

Calendar management (two Directors, BD and Director, Communications)

Manage three busy, frequently changing calendars, balancing internal priorities with client commitments
Schedule internal and client meetings across multiple time zones, resolving conflicts proactively
Book meeting rooms, virtual meeting links and catering
Flag upcoming deadlines, travel and commitments so each Director is prepared

Meeting coordination

Prepare agendas, briefing notes and meeting materials in advance
Take minutes, record action items and follow up on outstanding tasks
Coordinate recurring team meetings, leadership sessions and client meetings
Organize travel and itineraries as needed

Expense and administrative management

Prepare, reconcile and submit expense reports for all three Directors on time and in line with firm policy
Process invoices and purchase orders; track marketing spend against budget
Liaise with vendors, agencies and the finance team on payments and queries
Maintain shared drives, contact lists, team calendars and project trackers

EA backup to the CMO's office

Cover the Executive Assistant to the CMO during vacations, absences and peak periods
Manage the CMO's calendar, meetings, correspondence and expenses when covering
Act as a professional first point of contact for senior leaders and clients
Handle confidential information with discretion

Marketing, BD and communications support

Coordinating projects ensuring timelines are met
Help schedule internal communications, newsletters and social posts
Support client events and seminars: invitations, RSVPs, logistics and on-site help
Take on ad hoc projects across the Marketing & Communications team

What you bring:

2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Proven experience managing multiple calendars and scheduling complex meetings
Experience preparing and reconciling expense reports and processing invoices
Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Excellent written and oral communication skills along with strong proofreading skills
Highly organized, able to juggle several stakeholders and competing priorities
Sound judgment and discretion with confidential information
A clear interest in growing into an Executive Assistant role
Post-secondary diploma or degree in Business, Office Administration, Marketing or a related field

Nice to have

Experience supporting or backing up a senior executive
Familiarity with expense platforms (e.g., Concur, Chrome River) and a CRM (e.g., InterAction, Salesforce)
Exposure to marketing, BD or communications work
Event coordination experience
French or another language an asse

Why join

Hands-on experience supporting senior leaders.
Broad exposure to business development, communications and events in a leading firm
Hybrid schedule with one remote day per week, in a central, transit-accessible downtown office
Competitive salary, benefits, RRSP/pension matching, vacation, professional development: confirm details

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, invoices, and administrative records for three senior marketing leaders, while providing backup support to the Chief Marketing Officer’s Executive Assistant. Coordinate marketing and communications projects, events, and team activities, and handle confidential information professionally.

Requirements

Applicants should have 2–7 years of administrative, coordinator, or assistant experience, ideally in professional services, with experience managing multiple calendars, complex scheduling, expenses, and invoices. A post-secondary diploma or degree in Business, Office Administration, Marketing, or a related field is requested, along with strong Microsoft Office skills, communication and proofreading abilities, organization, discretion, and an interest in developing into an Executive Assistant role.

Skills

Calendar Management
Complex Meeting Scheduling
Meeting Coordination
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Oral Communication
Proofreading
Organization
Confidentiality and Discretion
Event Coordination

Benefits

Competitive Salary
Benefits
RRSP/Pension Matching
Vacation
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Communications
Business Development
Professional Services
Calendar Management
Meeting Scheduling
Meeting Coordination
Travel Coordination
Expense Reports
Invoice Processing
Purchase Orders
Budget Tracking
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Chrome River
InterAction
Salesforce
Client Events
Seminars
Executive Assistant Support
Confidential Information

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