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Added 1 hour ago
PC
Risk Modelling Services, Actuarial P&C Director (Bilingual FR/EN)
PwC Canada
Toronto, ON
- Full-time
A career in our Risk Modelling Services team as a Property & Casualty (P&C) Actuary, will provide you with the opportunity to contribute risk modelling, general insurance advice and…
Added 2 hours ago
HH
Saint John Radiation Therapist 5 (RD05) PCN 1251173
Horizon Health Network
Saint John, NB
- Full-time
…contributes to the efficient, innovative operations of Cancer Care Services, Horizon Health…
Added 3 hours ago
PH
Social Worker
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
Participates in program/practice planning, development, and evaluation as part of an interdisciplinary team within their defined program, the BC Mental Health and Substance Use Services,…
Added 3 hours ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
Participates in program/practice planning, development, and evaluation as part of an interdisciplinary team within their defined program, the BC Mental Health and Substance Use Services,…
Added 3 hours ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
Participates in program/practice planning, development, and evaluation as part of an interdisciplinary team within their defined program, the BC Mental Health and Substance Use Services,…
Added 4 hours ago
BH
Nurse Practitioner, Social Medicine
Bariza Health
Toronto, ON
- Full-time
Added 4 hours ago
NB
Senior Advisor, Quality Control
National Bank of Canada
Montreal, QC
- Full-time
Within the Counterparty Documentation Centre, you are part of a multidisciplinary team and report to the Senior Director, Counterparty Documentation Centre. Our team stands out for its…
Added 4 hours ago
NB
Senior DevOps Integrator
National Bank of Canada
Montreal, QC
- Full-time
Within the Software Engineering sector, you will be part of a team of about five colleagues and report to the senior director. Our team stands out for its platform engineering expertise,…
Added 5 hours ago
T
Director of AI Governance
TAIRC
Legal, AB
- Volunteer
The Director of AI Governance ensures that TAIRC's research complies with ethical standards and regulatory requirements while contributing to policy development.
Added 5 hours ago
UO
Project Manager
University of Victoria
Victoria, BC
- Full-time
…Division at ONC. The PMO office provides project management services to ONC utilizing internationally recognized standards. The Project Manager (PM) reports to the Associate Director of…
Added 5 hours ago
Chef De Cuisine
Rosewood Hotel Group
Vancouver, BC
Participates in restaurant promotions with Director of Sales & Marketing.
Added 6 hours ago
Director of Product
AutoTrader.ca
Toronto, ON
…provides technology solutions supporting lien and registration services, vehicle recovery and insolvency management for Canadian…
Added 6 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Burns Lake, BC
- Full-time
…number of community members access acute care and diagnostic services. The projected split is 0.8 FTE primary care in community and 0.2 FTE acute care. To this end, the CSFS physician will…
Added 6 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Burns Lake, BC
- Full-time
…number of community members access acute care and diagnostic services. The projected split is 0.8 FTE primary care in community and 0.2 FTE acute care. To this end, the CSFS physician will…
Added 6 hours ago
A
Director of Product
AutoTrader.ca
Toronto, ON
- Full-time
…provides technology solutions supporting lien and registration services, vehicle recovery and insolvency management for Canadian…
Added 6 hours ago
RB
Fraud Analyst
Rogers Bank
Toronto, ON
- Full-time
Looking to join a growing financial services team? Rogers Bank, a subsidiary of Canada's leading wireless, cable and media company, is expanding and seeking passionate individuals to…
Added 9 hours ago
IC
Human Resources Specialist (Policy), HR
International Civil Aviation Organization
Montreal, QC
- Full-time
…the functions of the post under the supervision of the Deputy Director, Human Resources. The incumbent is expected to work independently, in accordance with established priorities and…
Added 9 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 9 hours ago
R|
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the general supervision of the Director, Animal Resources Division (ARD), the incumbent is responsible for the management of the research animal facilities at the Montreal General…
Added 10 hours ago
UO
Clinical Manager, Student Health and Wellness
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
…studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for…
Added 10 hours ago
Fraud Analyst
Rogers Communications
Toronto, ON
Looking to join a growing financial services team? Rogers Bank, a subsidiary of Canada's leading wireless, cable and media company, is expanding and seeking passionate individuals to…
Added 10 hours ago
Category Lead
Rogers Communications
Brampton, ON
The Procurement IT professional services team is seeking a Category Lead eager to join our team. Reporting to Director, Procurement IT Services, the Category Lead will be proficient within…
Added 11 hours ago
FH
Patient Care Coordinator, Registered Nurse, Rehabilitation, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…other members of the clinical team, provides input into the development of learning objectives; provides clinical support and guidance and evaluates the effectiveness of learning…
Added 11 hours ago
SS
Director of Operations, Healthcare Security - Vancouver Coastal Health
Securiguard Services Ltd.
Burnaby, BC
- Full-time
Securiguard is looking for a Director of Operations who will lead our Healthcare Security vertical in Metro Vancouver, including oversight of the Vancouver Coastal Health (VCH) portfolio,…
Added 11 hours ago
FH
Patient Care Coordinator - Burnaby Hospital
Fraser Health Authority
Burnaby, BC
- $49.2 to $67.08 CAD / hour
- Full-time
Burnaby Hospital plays an essential role to those living in the community by delivering a variety health care services. Services and specialties include emergency medicine,…

Options Consulting Solutions

Assistant

Toronto, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Posting language: English
Posted: Oct 11, 2026

Original job description

Assistant – Marketing

Fulltime, Hybrid – Downtown Toronto

About the opportunity

A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars, coordinating meetings and processing expenses for three senior marketing leaders.

You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer, covering the CMO's office during absences and peak periods.

This role is ideal for an organized early-career professional who wants to build toward an Executive Assistant career. You will learn senior-level executive support first-hand while gaining broad exposure to professional services marketing.

Key responsibilities

Calendar management (two Directors, BD and Director, Communications)

Manage three busy, frequently changing calendars, balancing internal priorities with client commitments
Schedule internal and client meetings across multiple time zones, resolving conflicts proactively
Book meeting rooms, virtual meeting links and catering
Flag upcoming deadlines, travel and commitments so each Director is prepared

Meeting coordination

Prepare agendas, briefing notes and meeting materials in advance
Take minutes, record action items and follow up on outstanding tasks
Coordinate recurring team meetings, leadership sessions and client meetings
Organize travel and itineraries as needed

Expense and administrative management

Prepare, reconcile and submit expense reports for all three Directors on time and in line with firm policy
Process invoices and purchase orders; track marketing spend against budget
Liaise with vendors, agencies and the finance team on payments and queries
Maintain shared drives, contact lists, team calendars and project trackers

EA backup to the CMO's office

Cover the Executive Assistant to the CMO during vacations, absences and peak periods
Manage the CMO's calendar, meetings, correspondence and expenses when covering
Act as a professional first point of contact for senior leaders and clients
Handle confidential information with discretion

Marketing, BD and communications support

Coordinating projects ensuring timelines are met
Help schedule internal communications, newsletters and social posts
Support client events and seminars: invitations, RSVPs, logistics and on-site help
Take on ad hoc projects across the Marketing & Communications team

What you bring:

2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Proven experience managing multiple calendars and scheduling complex meetings
Experience preparing and reconciling expense reports and processing invoices
Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Excellent written and oral communication skills along with strong proofreading skills
Highly organized, able to juggle several stakeholders and competing priorities
Sound judgment and discretion with confidential information
A clear interest in growing into an Executive Assistant role
Post-secondary diploma or degree in Business, Office Administration, Marketing or a related field

Nice to have

Experience supporting or backing up a senior executive
Familiarity with expense platforms (e.g., Concur, Chrome River) and a CRM (e.g., InterAction, Salesforce)
Exposure to marketing, BD or communications work
Event coordination experience
French or another language an asse

Why join

Hands-on experience supporting senior leaders.
Broad exposure to business development, communications and events in a leading firm
Hybrid schedule with one remote day per week, in a central, transit-accessible downtown office
Competitive salary, benefits, RRSP/pension matching, vacation, professional development: confirm details

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, invoices, and administrative records for three senior marketing leaders, while providing backup support to the Chief Marketing Officer’s Executive Assistant. Coordinate marketing and communications projects, events, and team activities, and handle confidential information professionally.

Requirements

Applicants should have 2–7 years of administrative, coordinator, or assistant experience, ideally in professional services, with experience managing multiple calendars, complex scheduling, expenses, and invoices. A post-secondary diploma or degree in Business, Office Administration, Marketing, or a related field is requested, along with strong Microsoft Office skills, communication and proofreading abilities, organization, discretion, and an interest in developing into an Executive Assistant role.

Skills

Calendar Management
Complex Meeting Scheduling
Meeting Coordination
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Oral Communication
Proofreading
Organization
Confidentiality and Discretion
Event Coordination

Benefits

Competitive Salary
Benefits
RRSP/Pension Matching
Vacation
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Communications
Business Development
Professional Services
Calendar Management
Meeting Scheduling
Meeting Coordination
Travel Coordination
Expense Reports
Invoice Processing
Purchase Orders
Budget Tracking
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Chrome River
InterAction
Salesforce
Client Events
Seminars
Executive Assistant Support
Confidential Information

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