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Added 17 mins ago
H
Office Administrator
Hays
Toronto, ON · North York, ON
- $60,000 to $65,000 CAD / year
- Part-time
Review incoming mail, separate CEO & President’s mail and pass to Assistant, open, date stamp, project stamp all invoices, sort and distribute to employees daily;
Added 17 mins ago
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Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 17 mins ago
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Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Experience: Minimum 3-6 years in research finance, project accounting, or financial analysis.
Added 47 mins ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Excellent project management, problem solving and analytical skills
Added 47 mins ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
Supporting Senior Manager, IT Audit and other auditors in the development and execution of audit plans, operational reviews and project engagements.
Added 47 mins ago
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Senior Advisor, Legal and Regulatory compliance
Desjardins
Montreal, QC · Levis, QC
- Full-time
Added 1 hour ago
Category Lead
Rogers Communications
Brampton, ON
Added 2 hours ago
AS
Lead, Technology Strategy & Innovation
Alquemy Search & Consulting
Toronto, ON
- Contract
This is not a traditional Business Analyst, Project Manager, or hands-on AI Engineering role. We are looking for a strategic problem-solver who can challenge the status quo, facilitate…
Added 4 hours ago
MC
Project Manager
MKA Canada Inc.
AB · Edmonton, AB
- Full-time
…company that provides construction management solutions to Project Owners and the Insurance, Legal, Construction and Surety Industry Sectors. Recognizing the unique needs of each client,…
Added 4 hours ago
RP
Project Manager
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Our client is seeking a Project Manager to oversee the successful delivery of property restoration projects from initial assessment through completion. Working closely with property owners,…
Added 4 hours ago
MC
Senior Cost Estimator
MKA Canada Inc.
Vancouver, BC
- Full-time
…company that provides construction management solutions to Project Owners and the Insurance, Legal, Construction and Surety Industry Sectors. Recognizing the unique needs of each client,…
Added 4 hours ago
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Plant Manager
Carlisle
Crossfield, AB
- Full-time
Financial and accounting familiarity including budgeting, cost control, financial data and project justification and ACE Process.
Added 4 hours ago
PC
Finance Transformation Manager, Enterprise Performance Management (EPM) (Bilingual FR/EN)
Pwc Canada
Calgary, AB · Montreal, QC · Ottawa, ON
- Full-time
Support the engagement director / partner in managing engagement risk and project economics
Added 4 hours ago
CI
Business Auditor
Cowan Insurance Group
Hamilton, ON · Brantford, ON · Cambridge, ON
- Full-time
Ability to work independently, and balance multiple priorities and project deadlines
Added 4 hours ago
K
Enterprise Account Executive, Community Foundations
Kindsight
Remote, Canada
- $280,000 to $320,000 CAD / year
- Full-time
- Remote
…Services, Customer Success and Revenue Operations to set clear project scopes, deliver initial customer value and secure our first reference accounts in the…
Added 4 hours ago
A
Contract Administrator
AtkinsRéalis
Calgary, AB
- Full-time
…successful candidate will join AtkinsRéalis as part of the Project Procurement and Subcontracts Management team and will be primarily assigned to the CGL (Calgary Green Line) project in…
Added 4 hours ago
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Apprentice Heavy Duty Mechanic
GFL - Sewer Technologies Division
Grande Prairie, AB
- Full-time
We appreciate all of the local communities we live and work in, and actively contribute to them through our flagship Full Circle Project
Added 4 hours ago
X
Quantum Scientist - Finance
Xanadu
Toronto, ON
- Full-time
Strong self-management skills to balance individual project priorities, deadlines, and deliverables in a fast-paced environment.
Added 4 hours ago
CO
Director, Deputy Registrar
CPA Ontario
Canada
- Full-time
Added 4 hours ago
CO
Admissions Specialist
CPA Ontario
Canada
- Full-time
Added 4 hours ago
CO
Product Manager
CPA Ontario
Canada
- Full-time
Strong project and portfolio management skills, with the ability to manage timelines, dependencies, budgets, decision points and competing priorities across multiple concurrent initiatives.
Added 4 hours ago
TR
Account Support
Toronto Refugee Hiring Event
Toronto, ON
- Full-time
…best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream…
Added 4 hours ago
CO
Director, Research and Thought Leadership
CPA Ontario
Canada
- Full-time
Added 4 hours ago
CO
Senior Investigator (Forensic Accountant)
CPA Ontario
Canada
- Full-time
CPA Ontario is currently in search of a Senior Investigator (Forensic Accountant) who will be responsible for carrying out investigations required for the Professional Conduct Committee…
Added 4 hours ago
CO
Employer Relations Officer (Contract)
CPA Ontario
Canada
- Contract

Options Consulting Solutions

Assistant

Toronto, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Posting language: English
Posted: Oct 11, 2026

Original job description

Assistant – Marketing

Fulltime, Hybrid – Downtown Toronto

About the opportunity

A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars, coordinating meetings and processing expenses for three senior marketing leaders.

You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer, covering the CMO's office during absences and peak periods.

This role is ideal for an organized early-career professional who wants to build toward an Executive Assistant career. You will learn senior-level executive support first-hand while gaining broad exposure to professional services marketing.

Key responsibilities

Calendar management (two Directors, BD and Director, Communications)

Manage three busy, frequently changing calendars, balancing internal priorities with client commitments
Schedule internal and client meetings across multiple time zones, resolving conflicts proactively
Book meeting rooms, virtual meeting links and catering
Flag upcoming deadlines, travel and commitments so each Director is prepared

Meeting coordination

Prepare agendas, briefing notes and meeting materials in advance
Take minutes, record action items and follow up on outstanding tasks
Coordinate recurring team meetings, leadership sessions and client meetings
Organize travel and itineraries as needed

Expense and administrative management

Prepare, reconcile and submit expense reports for all three Directors on time and in line with firm policy
Process invoices and purchase orders; track marketing spend against budget
Liaise with vendors, agencies and the finance team on payments and queries
Maintain shared drives, contact lists, team calendars and project trackers

EA backup to the CMO's office

Cover the Executive Assistant to the CMO during vacations, absences and peak periods
Manage the CMO's calendar, meetings, correspondence and expenses when covering
Act as a professional first point of contact for senior leaders and clients
Handle confidential information with discretion

Marketing, BD and communications support

Coordinating projects ensuring timelines are met
Help schedule internal communications, newsletters and social posts
Support client events and seminars: invitations, RSVPs, logistics and on-site help
Take on ad hoc projects across the Marketing & Communications team

What you bring:

2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Proven experience managing multiple calendars and scheduling complex meetings
Experience preparing and reconciling expense reports and processing invoices
Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Excellent written and oral communication skills along with strong proofreading skills
Highly organized, able to juggle several stakeholders and competing priorities
Sound judgment and discretion with confidential information
A clear interest in growing into an Executive Assistant role
Post-secondary diploma or degree in Business, Office Administration, Marketing or a related field

Nice to have

Experience supporting or backing up a senior executive
Familiarity with expense platforms (e.g., Concur, Chrome River) and a CRM (e.g., InterAction, Salesforce)
Exposure to marketing, BD or communications work
Event coordination experience
French or another language an asse

Why join

Hands-on experience supporting senior leaders.
Broad exposure to business development, communications and events in a leading firm
Hybrid schedule with one remote day per week, in a central, transit-accessible downtown office
Competitive salary, benefits, RRSP/pension matching, vacation, professional development: confirm details

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, invoices, and administrative records for three senior marketing leaders, while providing backup support to the Chief Marketing Officer’s Executive Assistant. Coordinate marketing and communications projects, events, and team activities, and handle confidential information professionally.

Requirements

Applicants should have 2–7 years of administrative, coordinator, or assistant experience, ideally in professional services, with experience managing multiple calendars, complex scheduling, expenses, and invoices. A post-secondary diploma or degree in Business, Office Administration, Marketing, or a related field is requested, along with strong Microsoft Office skills, communication and proofreading abilities, organization, discretion, and an interest in developing into an Executive Assistant role.

Skills

Calendar Management
Complex Meeting Scheduling
Meeting Coordination
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Oral Communication
Proofreading
Organization
Confidentiality and Discretion
Event Coordination

Benefits

Competitive Salary
Benefits
RRSP/Pension Matching
Vacation
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Communications
Business Development
Professional Services
Calendar Management
Meeting Scheduling
Meeting Coordination
Travel Coordination
Expense Reports
Invoice Processing
Purchase Orders
Budget Tracking
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Chrome River
InterAction
Salesforce
Client Events
Seminars
Executive Assistant Support
Confidential Information

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