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Added 17 mins ago
PT
Sales Development Representative, Canada
Procore Technologies
Toronto, ON · CA - Ontario - Toronto
- Full-time
Added 1 hour ago
EJ
Branch Office Administrator
Edward Jones
Markham, ON
- Full-time
Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Added 3 hours ago
II
Salesforce Business Analyst
Intelli-CloudWare Inc
Toronto, ON · Scarborough, ON
- Full-time
We are looking for a Salesforce Business Analyst who can bridge the gap between business operations and Salesforce technology. This role will involve gathering business requirements,…
Added 3 hours ago
BS
Sales Development Representative
BrickRed Systems
Vancouver, BC
- Contract
CRM Management: Accurately record prospect interactions, lead status, follow-ups, and sales activities in CRM platforms such as Salesforce or HubSpot.
Added 3 hours ago
SP
Customer Success Manager
Salesforce Partner Canada
Toronto, ON
- Full-time
Additional Salesforce product certifications are a plus (AI Associate, Administrator, Advanced Administrator, Platform App Builder, Data 360 Specialist, Agentblazer).
Added 3 hours ago
F
Acquisition Operations Manager
Float
Toronto, ON
- Full-time
Evaluate, implement, and optimize the acquisition tech stack (sales engagement, Salesforce pipeline configuration), driving adoption across BDR and AE teams.
Added 6 hours ago
SC
Payroll Auditor
Smart Circle International
Richmond Hill, ON
- $55,000 to $65,000 USD / year
- Full-time
Record audit results and insights into Salesforce
Added 7 hours ago
AS
CPQ Business Analyst
Ardent SoftSol Inc.
Ottawa, ON
- Contract
Data mapping and transformation between systems, experience in Salesforce to CPQ integrations
Added 7 hours ago
MF
Funding and Data Officer
McConnell Foundation
Toronto, ON
- Full-time
Experience working with Salesforce Not-For-Profit.
Added 7 hours ago
R
Senior BDR, Inbound (87k OTE)
RestoReach
Canada
- Full-time
Experience with CRM and sales engagement tools such as HubSpot, Salesforce, Apollo, LinkedIn Sales Navigator, or similar platforms.
Added 7 hours ago
MC
Tech Ops Specialist
Maven Companies Inc.
Vancouver, BC
- Contract
Assist the customer by ensuring ongoing delivery and management of scalable solutions across Salesforce platforms, with a strong focus on Service Cloud and Knowledge…
Added 7 hours ago
F
Sales Development Representative (Canada)
FreeWill
Remote, Canada
- Full-time
- Remote
Some experience with, or strong willingness to learn, sales databases and tools (such as Outreach, Salesforce, and Clay)
Added 7 hours ago
FF
Genesys Systems Engineer
Forward Financing
Remote, Canada
- $105,000 to $128,000 CAD / year
- Full-time
- Remote
…collaborate closely with cross-functional stakeholders and Salesforce colleagues to translate business requirements into integrations and routing solutions across voice, SMS, and email. You…
Added 7 hours ago
D
Director, Partner Solution Engineer
Docker
Remote, Canada
- Full-time
- Remote
Docker has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world's…
Added 7 hours ago
T
Customer Service Professional - Group Benefits
TEKsystems
Halifax, NS
- $21 to $23 USD / hour
- Contract
Added 7 hours ago
Y
CPQ Business Analyst
Yochana
Ottawa, ON
- Contract
Data mapping and transformation between systems, experience in Salesforce to CPQ integrations.
Added 7 hours ago
T
Oracle CPQ Business analyst
TechDoQuest
Ottawa, ON
- Contract
Data mapping and transformation between systems, experience in Salesforce to CPQ integrations
Added 10 hours ago
O
Client Cash Management Associate
OANDA
Toronto, ON
- Full-time
Act as a Salesforce and cash management system expert.
Added 10 hours ago
DE
Executive Administrator
Downtown Eastside Women s Centre
Vancouver, BC
- $31.69 to $34.97 CAD / hour
- Full-time
Strong computer and IT skills including Office365, Salesforce, Word, Excel, and QuickBooks
Added 12 hours ago
E
Senior Salesforce Developer
Exavalu
Canada
- Full-time
We are looking for a Senior Salesforce Developer to join our team supporting a leading US company in the collectibles grading and authentication space. The client runs a large, high-volume…
Added 12 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Hold Salesforce certifications, including Platform Developer I, Omni Studio Developer, Experience Cloud Consultant, and Administrator.
Added 12 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Hold Salesforce certifications, including Platform Developer I, Omni Studio Developer, Experience Cloud Consultant, and Administrator.
Added 12 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Hold Salesforce certifications, including Platform Developer I, Omni Studio Developer, Experience Cloud Consultant, and Administrator.
Added 12 hours ago
B
Senior Business System Analyst -Data Migration
Bench
Toronto, ON
- Full-time
…support data transformation and migration initiatives across Salesforce and surrounding data ecosystems, including Snowflake, IBM DataStage, Tableau, and legacy…
Added 13 hours ago
S
Customer Success Manager
Salesforce
Toronto, ON · Canada - Toronto
- Full-time
Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn’t a buzzword - it’s a way of life.…

Options Consulting Solutions

Assistant

Toronto, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Posting language: English
Posted: Oct 11, 2026

Original job description

Assistant – Marketing

Fulltime, Hybrid – Downtown Toronto

About the opportunity

A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars, coordinating meetings and processing expenses for three senior marketing leaders.

You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer, covering the CMO's office during absences and peak periods.

This role is ideal for an organized early-career professional who wants to build toward an Executive Assistant career. You will learn senior-level executive support first-hand while gaining broad exposure to professional services marketing.

Key responsibilities

Calendar management (two Directors, BD and Director, Communications)

Manage three busy, frequently changing calendars, balancing internal priorities with client commitments
Schedule internal and client meetings across multiple time zones, resolving conflicts proactively
Book meeting rooms, virtual meeting links and catering
Flag upcoming deadlines, travel and commitments so each Director is prepared

Meeting coordination

Prepare agendas, briefing notes and meeting materials in advance
Take minutes, record action items and follow up on outstanding tasks
Coordinate recurring team meetings, leadership sessions and client meetings
Organize travel and itineraries as needed

Expense and administrative management

Prepare, reconcile and submit expense reports for all three Directors on time and in line with firm policy
Process invoices and purchase orders; track marketing spend against budget
Liaise with vendors, agencies and the finance team on payments and queries
Maintain shared drives, contact lists, team calendars and project trackers

EA backup to the CMO's office

Cover the Executive Assistant to the CMO during vacations, absences and peak periods
Manage the CMO's calendar, meetings, correspondence and expenses when covering
Act as a professional first point of contact for senior leaders and clients
Handle confidential information with discretion

Marketing, BD and communications support

Coordinating projects ensuring timelines are met
Help schedule internal communications, newsletters and social posts
Support client events and seminars: invitations, RSVPs, logistics and on-site help
Take on ad hoc projects across the Marketing & Communications team

What you bring:

2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Proven experience managing multiple calendars and scheduling complex meetings
Experience preparing and reconciling expense reports and processing invoices
Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Excellent written and oral communication skills along with strong proofreading skills
Highly organized, able to juggle several stakeholders and competing priorities
Sound judgment and discretion with confidential information
A clear interest in growing into an Executive Assistant role
Post-secondary diploma or degree in Business, Office Administration, Marketing or a related field

Nice to have

Experience supporting or backing up a senior executive
Familiarity with expense platforms (e.g., Concur, Chrome River) and a CRM (e.g., InterAction, Salesforce)
Exposure to marketing, BD or communications work
Event coordination experience
French or another language an asse

Why join

Hands-on experience supporting senior leaders.
Broad exposure to business development, communications and events in a leading firm
Hybrid schedule with one remote day per week, in a central, transit-accessible downtown office
Competitive salary, benefits, RRSP/pension matching, vacation, professional development: confirm details

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, invoices, and administrative records for three senior marketing leaders, while providing backup support to the Chief Marketing Officer’s Executive Assistant. Coordinate marketing and communications projects, events, and team activities, and handle confidential information professionally.

Requirements

Applicants should have 2–7 years of administrative, coordinator, or assistant experience, ideally in professional services, with experience managing multiple calendars, complex scheduling, expenses, and invoices. A post-secondary diploma or degree in Business, Office Administration, Marketing, or a related field is requested, along with strong Microsoft Office skills, communication and proofreading abilities, organization, discretion, and an interest in developing into an Executive Assistant role.

Skills

Calendar Management
Complex Meeting Scheduling
Meeting Coordination
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Oral Communication
Proofreading
Organization
Confidentiality and Discretion
Event Coordination

Benefits

Competitive Salary
Benefits
RRSP/Pension Matching
Vacation
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Communications
Business Development
Professional Services
Calendar Management
Meeting Scheduling
Meeting Coordination
Travel Coordination
Expense Reports
Invoice Processing
Purchase Orders
Budget Tracking
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Chrome River
InterAction
Salesforce
Client Events
Seminars
Executive Assistant Support
Confidential Information

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