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Added 3 hours ago
HI
Senior Accounts Receivable Analyst
Healthcare Insurance Reciprocal of Canada (HIROC)
Toronto, ON
- Full-time
Job Title: Senior Accounts Receivable Analyst
Added 3 hours ago
GT
Business Analyst / Junior Scrum Master
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $48 to $58 CAD / hour
- Contract
…increments. This entails aligning with other Product Owners and senior management to follow a product vision, creating and maintaining a prioritized product backlog, managing delivery…
Added 3 hours ago
FN
Senior Application Developer, IT
First National Financial LP
Toronto, ON · East York, ON
- Full-time
We are hiring a Senior Application Developer, IT
Added 3 hours ago
S
Senior Java Backend Engineer
Synechron
Montreal, QC
- Full-time
· Coaching opportunities with experienced colleagues from our Financial Innovation Labs (FinLabs) and Center of Excellences (CoE) groups
Added 3 hours ago
AR
Director, Stewardship Programs
Alberta Recycling Management Authority (ARMA)
AB · Edmonton, AB
- Full-time
Review monthly and quarterly financial reports, analyze budget-to-actual variances, and provide recommendations to senior leadership.
Added 3 hours ago
T
Quality Engineer II
TD
Toronto, ON
- Full-time
Senior hands-on quality engineering leadership for Payments Global Transfer current state applications and modernization initiatives
Added 3 hours ago
T
Modelling / Forecasting Senior Analyst (Quants)
TD
Toronto, ON
- Full-time
The position reports to Senior Manager, Retail Credit Risk, Model Validation
Added 3 hours ago
SM
Senior Project Manager
Solutions Metrix
Montreal, QC
- Full-time
Senior Project Manager - Financial Services Digital Transformation
Added 3 hours ago
WE
Senior Manager, HPIbet Product Operations, Platform & Compliance
Woodbine Entertainment
Toronto, ON · Woodbine HQ
- Full-time
…Business Intelligence, Operations, and external partners, the Senior Manager ensures platform initiatives are delivered in accordance with customer, regulatory, technical, operational, and…
Added 3 hours ago
D
Senior Risk Partner Advisor
Desjardins
Montreal, QC · Levis, QC · Complexe Desjardins Montréal
- Full-time
…reporting activities need to reflect their specific realities. As a senior risk partner advisor, you partner with Desjardins entities on risk management, providing guidance and coordinating…
Added 4 hours ago
HC
Director of AML, Regulatory Compliance & Project Management
Highclere Capital
Canada
- Full-time
· Project manage senior leadership meetings, including agenda development, materials preparation, action tracking, and follow-up.
Added 4 hours ago
B
Senior Service Representative, Investment Operations
BMO
Toronto, ON · YNG
- Full-time
…Investment product and service processes ensuring adherence with financial and regulatory controls and operational…
Added 4 hours ago
Corporate Strategy Analyst
Pomerleau
Montreal, QC
The Corporate Strategy & Development team works closely with senior leadership and executive management to identify Pomerleau's key strategic priorities and ensure profitable growth. More…
Added 4 hours ago
WC
(CAN) Manager, Business Operations eCommerce (IC)
Walmart Canada
Mississauga, ON
- Full-time
…management, and ensuring capacity accuracy, operational compliance, financial rigor, and customer…
Added 4 hours ago
I
Principal Technology Architect – AI Transformation Programs
Infosys
Toronto, ON
- $118,075 to $143,497 USD / year
- Full-time
Infosys is seeking a Principal Technology Architect in Banking domain. The resource will be joining our financial services Architecture team, this is a specialized team with expertise in…
Added 4 hours ago
RH
Financial Planning and Analysis Manager
Robert Half
Toronto, ON
- $115,000 to $135,000 CAD / year
- Full-time
Deliver insightful financial analysis, variance reporting, and performance metrics for senior leadership.
Added 4 hours ago
GT
Data Analyst
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $50 to $60 CAD / hour
- Contract
We are seeking a Senior Data Analyst / Product Owner to support the end-to-end delivery, enhancement, and lifecycle management of data and analytics products. This hybrid role combines deep…
Added 4 hours ago
CG
Manager In Training - Mobilization
Compass Group Canada
Mississauga, ON
- Full-time
…processes and routines of new unit mobilizations as assigned by the Senior Manager Mobilization. While the position does not have any direct reports, it is expected that this position will…
Added 4 hours ago
BC
Associate Director, Finance
British Columbia Institute of Technology
Burnaby, BC
- $115,378 to $165,856 CAD / year
- Full-time
BCIT’s Financial Services department is seeking a regular, full-time (1.0 FTE) Associate Director, Finance. This position acts as a strategic financial advisor/partner to the…
Added 4 hours ago
PM
Clubhouse Manager
Pitt Meadows Golf Club
Pitt Meadows, BC
- Full-time
The Clubhouse Manager provides senior operational leadership for the clubhouse, with accountability for Food & Beverage, events, and clubhouse maintenance. Reporting to the General Manager,…
Added 4 hours ago
UT
Business Analyst III #26-26042
US Tech Solutions
Toronto, ON
- $50 to $55 CAD / hour
- Contract
Our client, a leading Canadian financial institution, is seeking a Business Analyst III to join a collaborative, pod-based agile delivery organization in Toronto.
Added 4 hours ago
KI
Model Risk Governance Specialist
KYYBA Inc
Montreal, QC
- Contract
Prepare and present regular reports on model risk status, issues, and mitigation efforts to senior management, internal audit and regulators.
Added 4 hours ago
IG
Senior Data Governance Analyst
Insight Global
Toronto, ON
- $37 to $42 CAD / hour
- Contract
We are seeking a Senior Data Governance Analyst to join a growing Data Governance team within a leading financial services organization. This role will primarily focus on data…
Added 4 hours ago
IC
Business Analyst/Product Owner – Banking Technology
Infotek Consulting Inc.
Toronto, ON
- Contract
Seeking an experienced Agile Product Owner to lead product delivery within a large financial services environment. The role will own and prioritize the product backlog, oversee delivery…
Added 4 hours ago
CG
Senior Analyst – Financial Risk & Controls
Compass Group Canada
London, ON
- Full-time
Now, If You Were To Come On Board As Our Senior Analyst – Financial Risk & Controls, We’d Ask You To Do The Following For Us

Options Consulting Solutions

Assistant

Toronto, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Posting language: English
Posted: Oct 11, 2026

Original job description

Assistant – Marketing

Fulltime, Hybrid – Downtown Toronto

About the opportunity

A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars, coordinating meetings and processing expenses for three senior marketing leaders.

You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer, covering the CMO's office during absences and peak periods.

This role is ideal for an organized early-career professional who wants to build toward an Executive Assistant career. You will learn senior-level executive support first-hand while gaining broad exposure to professional services marketing.

Key responsibilities

Calendar management (two Directors, BD and Director, Communications)

Manage three busy, frequently changing calendars, balancing internal priorities with client commitments
Schedule internal and client meetings across multiple time zones, resolving conflicts proactively
Book meeting rooms, virtual meeting links and catering
Flag upcoming deadlines, travel and commitments so each Director is prepared

Meeting coordination

Prepare agendas, briefing notes and meeting materials in advance
Take minutes, record action items and follow up on outstanding tasks
Coordinate recurring team meetings, leadership sessions and client meetings
Organize travel and itineraries as needed

Expense and administrative management

Prepare, reconcile and submit expense reports for all three Directors on time and in line with firm policy
Process invoices and purchase orders; track marketing spend against budget
Liaise with vendors, agencies and the finance team on payments and queries
Maintain shared drives, contact lists, team calendars and project trackers

EA backup to the CMO's office

Cover the Executive Assistant to the CMO during vacations, absences and peak periods
Manage the CMO's calendar, meetings, correspondence and expenses when covering
Act as a professional first point of contact for senior leaders and clients
Handle confidential information with discretion

Marketing, BD and communications support

Coordinating projects ensuring timelines are met
Help schedule internal communications, newsletters and social posts
Support client events and seminars: invitations, RSVPs, logistics and on-site help
Take on ad hoc projects across the Marketing & Communications team

What you bring:

2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Proven experience managing multiple calendars and scheduling complex meetings
Experience preparing and reconciling expense reports and processing invoices
Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Excellent written and oral communication skills along with strong proofreading skills
Highly organized, able to juggle several stakeholders and competing priorities
Sound judgment and discretion with confidential information
A clear interest in growing into an Executive Assistant role
Post-secondary diploma or degree in Business, Office Administration, Marketing or a related field

Nice to have

Experience supporting or backing up a senior executive
Familiarity with expense platforms (e.g., Concur, Chrome River) and a CRM (e.g., InterAction, Salesforce)
Exposure to marketing, BD or communications work
Event coordination experience
French or another language an asse

Why join

Hands-on experience supporting senior leaders.
Broad exposure to business development, communications and events in a leading firm
Hybrid schedule with one remote day per week, in a central, transit-accessible downtown office
Competitive salary, benefits, RRSP/pension matching, vacation, professional development: confirm details

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, invoices, and administrative records for three senior marketing leaders, while providing backup support to the Chief Marketing Officer’s Executive Assistant. Coordinate marketing and communications projects, events, and team activities, and handle confidential information professionally.

Requirements

Applicants should have 2–7 years of administrative, coordinator, or assistant experience, ideally in professional services, with experience managing multiple calendars, complex scheduling, expenses, and invoices. A post-secondary diploma or degree in Business, Office Administration, Marketing, or a related field is requested, along with strong Microsoft Office skills, communication and proofreading abilities, organization, discretion, and an interest in developing into an Executive Assistant role.

Skills

Calendar Management
Complex Meeting Scheduling
Meeting Coordination
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Oral Communication
Proofreading
Organization
Confidentiality and Discretion
Event Coordination

Benefits

Competitive Salary
Benefits
RRSP/Pension Matching
Vacation
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Communications
Business Development
Professional Services
Calendar Management
Meeting Scheduling
Meeting Coordination
Travel Coordination
Expense Reports
Invoice Processing
Purchase Orders
Budget Tracking
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Chrome River
InterAction
Salesforce
Client Events
Seminars
Executive Assistant Support
Confidential Information

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