Find work in Canada.

358,727 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 59 mins ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assists Senior research staff with the ethics and regulatory tasks,
Added 1 hour ago
UO
Senior Coordinator, Competency Assessment
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
The Competency-Based Assessment Coordinator is responsible for the proper operational delivery of all competency-based assessment related activities (e.g. Entrustable Professional…
Added 2 hours ago
FH
Medical Leader: Physician Quality Leader (PQL) - Queen's Park Care Centre
Fraser Health Authority
Surrey, BC
- Part-time
Producing a semi-annual report with the quality improvement consultant and coordinator, focusing on project outcomes, to be submitted to the executive medical director and executive…
Added 5 hours ago
OC
Assistant
Options Consulting Solutions
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
…calendars, coordinating meetings and processing expenses for three senior marketing…
Added 6 hours ago
S
Project Engineering Coordinator – ALTO project / Cadence
SYSTRA
Montreal, QC
- Full-time
The Project Engineering Coordinator supports the engineering and project management teams in the planning, coordination, and follow-up of technical activities related to transportation and…
Added 8 hours ago
LC
Manager, Acquisition Operations
Loblaw Companies Limited
Toronto, ON
- Full-time
…pharmacy acquisitions at Shoppers Drug Mart. Reporting to the Senior Director, Acquisitions & Business Development, this role is responsible for the hands-on management of operational…
Added 13 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assists Senior research staff with the ethics and regulatory tasks,
Added 17 hours ago
MO
Project Coordinator
Municipality of the County of Annapolis
Annapolis Royal, NS
- Full-time
Project Coordinator - Full-Time, Permanent Role
Added 1 day ago
Senior Project Coordinator
Spearhead
Nelson, BC
The Sr. Project Coordinator will oversee digital model creation, shop drawing development, and fabrication strategy. This role is responsible for leading the digital aspect of projects by…
Added 1 day ago
MC
Microsoft Dynamics 365 Finance Functional Consultant – D365 F&O | Manufacturing (35742)
Myticas Consulting
Toronto, ON
- Contract
Provide functional information and guidance to the Finance team, project coordinator and broader implementation team.
Added 1 day ago
Senior Project Coordinator
FCC Canada
Toronto, ON
As part of the Scarborough Transit Connect project, FCC is looking for a Senior Project Coordinator to join our team.
Added 1 day ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 1 day ago
Document Controller
Convergint Technologies Ltd
Dartmouth, NS
…documentation control and production under the guidance of senior project managers and technical specialists, with a clear growth path toward becoming a Technical Project Coordinator in the…
Added 1 day ago
AI
Marketing Coordinator
AutoCanada Inc.
Edmonton, AB
- Full-time
AutoCanada is looking for a highly organized Project Coordinator! By working alongside Account Managers, Creative, Media, and Web, you’ll turn priorities into clear next steps, ensuring the…
Added 1 day ago
PH
Translation Services Coordinator
Public Health Ontario
Toronto, ON
- Full-time
Added 1 day ago
K
Partner Administrative Assistant - Advisory
KPMG
Vancouver, BC
- Full-time
Provide administrative support to partners, senior managers, managers and client service teams.
Added 1 day ago
SS
Compensation Manager
Summit Search Group
Toronto, ON
- $82,000 to $135,000 CAD / year
- Full-time
The role reports to the Senior Director, Total Rewards and Systems and is required to be in the Toronto, Ontario office a minimum of 4 days a week.
Added 2 days ago
Executive Support & Workplace Experience Coordinator | Coordonnateur·trice – Soutien exécutif et expérience au travail
Alveole
Montreal, QC
Experience supporting senior leaders, coordinating office operations, or working in another fast-paced administrative or operations role.
Added 2 days ago
Manager, Quality Assurance II
Sofina Foods Inc
Edmonton, AB
Act as a back up for the HACCP Coordinator or QA Technician, as required.
Added 2 days ago
AC
Sr. Manager, Philanthropy
Alberta Cancer Foundation
Calgary, AB
- Full-time
Based in our new, world-class cancer facility, The Arthur Child Comprehensive Cancer Centre, the Senior Manager, Philanthropy is responsible for advancing an integrated, regional major…
Added 2 days ago
LC
Senior Coordinator, Strategic Projects
Loblaw Companies Limited
Brampton, ON
- Full-time
The Coordinator, Strategic Projects (CES) supports the planning and execution of strategic projects, new store openings and major refurbishments across the No Frills banner in Ontario and…
Added 2 days ago
AU
Manager, Marketing
Algoma University
Sault Ste. Marie, ON · Brampton, ON
- $91,863 to $114,829 CAD / year
Provide strategic marketing advice and guidance to senior leaders, academic units, administrative departments, and other key partners.
Added 2 days ago
N
Project Coordinator - Golden, BC
Norland
Golden, BC
- Full-time
Looking for a long-term career with room to grow? Join Norland and unlock exciting opportunities as a Project Coordinator !
Added 2 days ago
CO
Senior Software Developer
City of Winnipeg
Winnipeg, MB
- Full-time
Reporting to the Coordinator of Data & Applications, the Senior Software Developer leads the conception and development of complicated and more in-depth software solutions that harmonize…
Added 2 days ago
Regulatory Coordinator, Document Control, Pacific Link (Contract)
Trans Mountain
Calgary, AB
…driven individual to join our dynamic team as a Regulatory Coordinator, Document Control, Pacific Link (Contract). In this position, you will play a key role in the controlled creation,…

Options Consulting Solutions

Assistant

Toronto, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Posting language: English
Posted: Oct 11, 2026

Original job description

Assistant – Marketing

Fulltime, Hybrid – Downtown Toronto

About the opportunity

A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars, coordinating meetings and processing expenses for three senior marketing leaders.

You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer, covering the CMO's office during absences and peak periods.

This role is ideal for an organized early-career professional who wants to build toward an Executive Assistant career. You will learn senior-level executive support first-hand while gaining broad exposure to professional services marketing.

Key responsibilities

Calendar management (two Directors, BD and Director, Communications)

Manage three busy, frequently changing calendars, balancing internal priorities with client commitments
Schedule internal and client meetings across multiple time zones, resolving conflicts proactively
Book meeting rooms, virtual meeting links and catering
Flag upcoming deadlines, travel and commitments so each Director is prepared

Meeting coordination

Prepare agendas, briefing notes and meeting materials in advance
Take minutes, record action items and follow up on outstanding tasks
Coordinate recurring team meetings, leadership sessions and client meetings
Organize travel and itineraries as needed

Expense and administrative management

Prepare, reconcile and submit expense reports for all three Directors on time and in line with firm policy
Process invoices and purchase orders; track marketing spend against budget
Liaise with vendors, agencies and the finance team on payments and queries
Maintain shared drives, contact lists, team calendars and project trackers

EA backup to the CMO's office

Cover the Executive Assistant to the CMO during vacations, absences and peak periods
Manage the CMO's calendar, meetings, correspondence and expenses when covering
Act as a professional first point of contact for senior leaders and clients
Handle confidential information with discretion

Marketing, BD and communications support

Coordinating projects ensuring timelines are met
Help schedule internal communications, newsletters and social posts
Support client events and seminars: invitations, RSVPs, logistics and on-site help
Take on ad hoc projects across the Marketing & Communications team

What you bring:

2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Proven experience managing multiple calendars and scheduling complex meetings
Experience preparing and reconciling expense reports and processing invoices
Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Excellent written and oral communication skills along with strong proofreading skills
Highly organized, able to juggle several stakeholders and competing priorities
Sound judgment and discretion with confidential information
A clear interest in growing into an Executive Assistant role
Post-secondary diploma or degree in Business, Office Administration, Marketing or a related field

Nice to have

Experience supporting or backing up a senior executive
Familiarity with expense platforms (e.g., Concur, Chrome River) and a CRM (e.g., InterAction, Salesforce)
Exposure to marketing, BD or communications work
Event coordination experience
French or another language an asse

Why join

Hands-on experience supporting senior leaders.
Broad exposure to business development, communications and events in a leading firm
Hybrid schedule with one remote day per week, in a central, transit-accessible downtown office
Competitive salary, benefits, RRSP/pension matching, vacation, professional development: confirm details

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, invoices, and administrative records for three senior marketing leaders, while providing backup support to the Chief Marketing Officer’s Executive Assistant. Coordinate marketing and communications projects, events, and team activities, and handle confidential information professionally.

Requirements

Applicants should have 2–7 years of administrative, coordinator, or assistant experience, ideally in professional services, with experience managing multiple calendars, complex scheduling, expenses, and invoices. A post-secondary diploma or degree in Business, Office Administration, Marketing, or a related field is requested, along with strong Microsoft Office skills, communication and proofreading abilities, organization, discretion, and an interest in developing into an Executive Assistant role.

Skills

Calendar Management
Complex Meeting Scheduling
Meeting Coordination
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Oral Communication
Proofreading
Organization
Confidentiality and Discretion
Event Coordination

Benefits

Competitive Salary
Benefits
RRSP/Pension Matching
Vacation
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Communications
Business Development
Professional Services
Calendar Management
Meeting Scheduling
Meeting Coordination
Travel Coordination
Expense Reports
Invoice Processing
Purchase Orders
Budget Tracking
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Chrome River
InterAction
Salesforce
Client Events
Seminars
Executive Assistant Support
Confidential Information

Report this job