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Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Vanderhoof, BC
- Part-time
generous compensation with anesthesia service contract
Added 2 hours ago
HM
Pediatrics
Health Match BC
Smithers, BC
- Full-time
…candidate will be comfortable working in a solo practice with support from the Pediatricians based in Terrace and Prince George. In addition to Family Physicians, there is a Psychiatrist…
Added 2 hours ago
HM
Emergency Medicine
Health Match BC
Kitimat, BC
- Full-time
…chemotherapy clinic, diabetes and chronic disease management, home support, and long term care. Kitimat General Hospital hosts a regular rotation of visiting specialists in internal…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Vanderhoof, BC
- Part-time
generous compensation with anesthesia service contract
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Quesnel, BC
- Full-time
Northern Health is recruiting a 1.0 FTE, full service family physician to a well-supported, multi-physician medical clinic as well as on-call ED coverage at GR Baker Memorial Hospital in…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Vanderhoof, BC
- Full-time
Operating room 5 days/week, with GP-Surgery and GP-Anesthesia Support
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kitimat, BC
- Full-time
This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Quesnel, BC
- Full-time
Northern Health is recruiting a 1.0 FTE, full service family physician to a well-supported, multi-physician medical clinic as well as on-call ED coverage at GR Baker Memorial Hospital in…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Vanderhoof, BC
- Full-time
Operating room 5 days/week, with GP-Surgery and GP-Anesthesia Support
Added 2 hours ago
HM
Emergency Medicine
Health Match BC
Kitimat, BC
- Full-time
…chemotherapy clinic, diabetes and chronic disease management, home support, and long term care. Kitimat General Hospital hosts a regular rotation of visiting specialists in internal…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Burns Lake, BC
- Full-time
…Homes already developed and increase reliable and equitable service for the communities of Tachet, Wet’suwet’en, Woyenne, Burns Lake, Fort Babine, Cheslatta, Nee Tahi Buhn and Skin Tyee.…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Vanderhoof, BC
- Part-time
generous compensation with anesthesia service contract
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Burns Lake, BC
- Full-time
…Homes already developed and increase reliable and equitable service for the communities of Tachet, Wet’suwet’en, Woyenne, Burns Lake, Fort Babine, Cheslatta, Nee Tahi Buhn and Skin Tyee.…
Added 2 hours ago
HM
Emergency Medicine
Health Match BC
Terrace, BC
- Full-time
…acute care, surgical services pathology, radiology, clinical support and pharmacy services for the Northwest region. The hospital staff prides itself on delivering culturally safe care to…
Added 2 hours ago
HM
Dermatology
Health Match BC
Terrace, BC
- Full-time
…acute care, surgical services pathology, radiology, clinical support and pharmacy services for the Northwest region. The hospital staff prides itself on delivering culturally safe care to…
Added 2 hours ago
HM
Emergency Medicine
Health Match BC
Terrace, BC
- Full-time
…acute care, surgical services pathology, radiology, clinical support and pharmacy services for the Northwest region. The hospital staff prides itself on delivering culturally safe care to…
Added 3 hours ago
TS
Union Store Associate
The Salvation Army in Canada
Regina, SK
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 3 hours ago
TS
Union Store Associate
The Salvation Army Canada and Bermuda Territory
Regina, SK · Saskatoon, SK
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 4 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Provide financial and analytical support for business cases, funding submissions, service reviews, and strategic initiatives.
Added 4 hours ago
UE
SENIOR HUMAN RESOURCES ASSISTANT
UN Environment Programme
Montreal, QC
- Full-time
…Human Resources Unit of the Administration and Operational Support Section Division of the SCBD. Under the overall guidance of the Head of the Administration Division and the direct…
Added 8 hours ago
TS
Store Associate
The Salvation Army in Canada
Toronto, ON
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 9 hours ago
DE
SYSTEMS ENGINEER
Design Electronics
Niagara Falls, ON
- Full-time
Reporting to the Chief Design Officer, the Systems Design Engineer will be the technical expert responsible for pre-sales, design/build, sales support, and quality assurance.
Added 9 hours ago
K
Security Guard - Tactical (Full-Time)
Kandor
Edmonton, AB
- Full-time
The Casual Tactical Security Officer provides a visible, professional security presence to protect people, property, and assets. The role focuses on proactive patrols, incident response,…
Added 9 hours ago
K
Security Site Supervisor - Retail - Full time
Kandor
Toronto, ON
- Full-time
…alongside Everclean Facility Services and Kendrix Technologies. We support clients across a diverse range of industries. We believe that exceptional service begins with the right people.…
Added 9 hours ago
TO
Philanthropy Operations Associate
The Ottawa Hospital Foundation
Ottawa, ON
- Full-time
…Through collaboration, attention to detail, and a commitment to service excellence, this individual will make a meaningful contribution to our team and the donor experience.” - Megan…

Options Consulting Solutions

Assistant

Toronto, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Posting language: English
Posted: Oct 11, 2026

Original job description

Assistant – Marketing

Fulltime, Hybrid – Downtown Toronto

About the opportunity

A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars, coordinating meetings and processing expenses for three senior marketing leaders.

You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer, covering the CMO's office during absences and peak periods.

This role is ideal for an organized early-career professional who wants to build toward an Executive Assistant career. You will learn senior-level executive support first-hand while gaining broad exposure to professional services marketing.

Key responsibilities

Calendar management (two Directors, BD and Director, Communications)

Manage three busy, frequently changing calendars, balancing internal priorities with client commitments
Schedule internal and client meetings across multiple time zones, resolving conflicts proactively
Book meeting rooms, virtual meeting links and catering
Flag upcoming deadlines, travel and commitments so each Director is prepared

Meeting coordination

Prepare agendas, briefing notes and meeting materials in advance
Take minutes, record action items and follow up on outstanding tasks
Coordinate recurring team meetings, leadership sessions and client meetings
Organize travel and itineraries as needed

Expense and administrative management

Prepare, reconcile and submit expense reports for all three Directors on time and in line with firm policy
Process invoices and purchase orders; track marketing spend against budget
Liaise with vendors, agencies and the finance team on payments and queries
Maintain shared drives, contact lists, team calendars and project trackers

EA backup to the CMO's office

Cover the Executive Assistant to the CMO during vacations, absences and peak periods
Manage the CMO's calendar, meetings, correspondence and expenses when covering
Act as a professional first point of contact for senior leaders and clients
Handle confidential information with discretion

Marketing, BD and communications support

Coordinating projects ensuring timelines are met
Help schedule internal communications, newsletters and social posts
Support client events and seminars: invitations, RSVPs, logistics and on-site help
Take on ad hoc projects across the Marketing & Communications team

What you bring:

2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Proven experience managing multiple calendars and scheduling complex meetings
Experience preparing and reconciling expense reports and processing invoices
Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Excellent written and oral communication skills along with strong proofreading skills
Highly organized, able to juggle several stakeholders and competing priorities
Sound judgment and discretion with confidential information
A clear interest in growing into an Executive Assistant role
Post-secondary diploma or degree in Business, Office Administration, Marketing or a related field

Nice to have

Experience supporting or backing up a senior executive
Familiarity with expense platforms (e.g., Concur, Chrome River) and a CRM (e.g., InterAction, Salesforce)
Exposure to marketing, BD or communications work
Event coordination experience
French or another language an asse

Why join

Hands-on experience supporting senior leaders.
Broad exposure to business development, communications and events in a leading firm
Hybrid schedule with one remote day per week, in a central, transit-accessible downtown office
Competitive salary, benefits, RRSP/pension matching, vacation, professional development: confirm details

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, invoices, and administrative records for three senior marketing leaders, while providing backup support to the Chief Marketing Officer’s Executive Assistant. Coordinate marketing and communications projects, events, and team activities, and handle confidential information professionally.

Requirements

Applicants should have 2–7 years of administrative, coordinator, or assistant experience, ideally in professional services, with experience managing multiple calendars, complex scheduling, expenses, and invoices. A post-secondary diploma or degree in Business, Office Administration, Marketing, or a related field is requested, along with strong Microsoft Office skills, communication and proofreading abilities, organization, discretion, and an interest in developing into an Executive Assistant role.

Skills

Calendar Management
Complex Meeting Scheduling
Meeting Coordination
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Oral Communication
Proofreading
Organization
Confidentiality and Discretion
Event Coordination

Benefits

Competitive Salary
Benefits
RRSP/Pension Matching
Vacation
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Communications
Business Development
Professional Services
Calendar Management
Meeting Scheduling
Meeting Coordination
Travel Coordination
Expense Reports
Invoice Processing
Purchase Orders
Budget Tracking
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Chrome River
InterAction
Salesforce
Client Events
Seminars
Executive Assistant Support
Confidential Information

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