Executive Assistant

Executive Assistant - Support a C-suite leader. Lead the function around them.

West- Toronto - Fulltime

We are working with a large, well-established, service-driven organization with a global reputation, and we're looking for an Executive Assistant who wants more than a calendar to manage. You'll be the right hand to a senior executive who believes in trust and building partnerships. This role will be the driving force behind how the department runs.

What you'll own:

Executive Administration

• Calendar, inbox, and travel. This executive is self-sufficient, so your job is a seamless baseline of support that keeps things moving without needing to be asked.
• Using your strong MS Office skills to support a variety of meetings and presentations.

Department Operations

• Act as the department's task and project manager: drive deliverables across teams, follow up, flag risks early, and keep momentum high. You'll also oversee day-to-day office functions, including meeting rooms and floor management.

Engagement and Events

• Plan and run employee meetings and key departmental engagements independently, start to finish. This is one part of a broader operational role, not the focus of it.

Mentorship

• Guide other administrative employees on the team, setting standards, sharing your expertise, and helping them grow.

What you bring

• 7+ years as an Executive Assistant, ideally supporting C-suite leaders
• A degree/diploma in Business Administration, Communications, or a related field or comparable experience
• Experience in a large, matrixed environment (insurance, financial services, or similar), where you've handled high volume and complex org structures without getting overwhelmed is a strong asset.
• Experience in a customer-centric, service-focused setting
• You'll regularly interface with other C-suite and their assistants at major global partner organizations, so a strong business acumen and professionalism matter.
• A warm, energetic personality that lifts team culture
• Flexibility to be on-site a minimum of 4 days a week, with a willingness to go to 5 when the business needs it

Why join us

• A high-visibility role with real influence and room to grow
• Competitive compensation and comprehensive health and benefits
• A hybrid environment with continuous learning opportunities
• A collaborative, inclusive culture that values people as much as performance

We're committed to employment equity and to building a diverse, inclusive workplace. Accommodations are available upon request throughout the hiring process.

Ready to take the next step? Apply today. Please send your resume in confidence to Laura Jackson at ljackson@optionscs.com

*Successful candidate must be able to successfully clear background checks*

*MS Office skills will be tested*