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Added 9 mins ago
MI
Associate, Genesis, Portfolio Operations
MUFG Investor Services
Halifax, NS
- Full-time
This is a vital role in ensuring MFS can calculate independent Net Asset Values of investment funds. A Portfolio Operations (PO) Associate will operate and oversee reconciliation and NAV…
Added 9 mins ago
AB
Merchandising Manager
Alberta Boot Company Outfitters
Canada
- Full-time
The Merchandising Manager is the analytical engine behind inventory for Alberta Boot Company and Cody & Sioux. Working hand-in-hand with the Buyer/CMO, this individual turns sales,…
Added 9 mins ago
DH
Financial Planning and Analysis Manager
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Mississauga, ON
- $96,000 to $120,000 CAD / year
- Full-time
Identify opportunities for automation and process enhancements to improve financial operations.
Added 10 mins ago
T
Assistant Branch Manager Trainee
TD
Brampton, ON
- Full-time
As an Assistant Branch Manager Trainee, you will contribute to the TD's success by leading and coaching employees towards achieving operational excellence and personal development…
Added 10 mins ago
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Personal Banking Associate
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- Part-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 10 mins ago
C
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Added 10 mins ago
SL
Senior Manager, Quality Assurance and Financial Crime Operations – Canada
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- Full-time
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Added 10 mins ago
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Reporting to the Customs Compliance & Operations Senior Manager, the Classification Specialist plays a key role within the Customs team. This position supports the implementation,…
Added 10 mins ago
B
Regional Vice President, Personal Banking, Durham
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- Full-time
Resolves complex or unresolved customer situations or escalates to the next higher manager for resolution.
Added 10 mins ago
SM
Payroll Data Entry Clerk
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Toronto, ON
- Full-time
…permanent, full-time, on-site opportunity. Reporting to the Payroll Manager, the successful candidate will provide essential administrative and clerical support to the payroll department,…
Added 24 mins ago
BE
Office Administrator
BGC Engineering
Calgary, AB
- Full-time
…office-based role, you will support day-to-day administrative operations and collaborate closely with administrative teammates across BGC. You will report to the Calgary Office Manager and…
Added 25 mins ago
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Finance Manager
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Markham, ON
- Full-time
Ensure accounting operations are Audit compliant/SOX
Added 39 mins ago
TS
Senior Property Manager, Residential
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Toronto, ON
- Full-time
Oversee day-to-day operations of a portfolio of residential units across multiple properties.
Added 39 mins ago
S
Senior Manager, Quality Assurance and Financial Crime Operations – Canada
Sunlife
Toronto, ON
- Full-time
The Senior Manager, Quality Assurance and Financial Crime Operations is a senior individual contributor role within Canada Financial Crime Compliance, reporting to the Director, Financial…
Added 39 mins ago
GT
MS SQL Database Administrator
Global Technical Talent, an Inc. 5000 Company
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- $65 to $75 CAD / hour
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This MS SQL Database Administrator role supports a large financial institution's database operations across Capital Markets, PBBT, and Retail Banking lines of business. The team consists of…
Added 39 mins ago
GT
Coupa Administrator/Analyst
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Partner with suppliers, Procurement Operations, and Technology teams to facilitate successful onboarding and integration activities.
Added 39 mins ago
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Added 39 mins ago
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Reporting to the Operations Manager, as the Estimating Administrator you will provide administrative support to the Estimating team. You also analyze costs and prepare estimates to…
Added 39 mins ago
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Oversee day-to-day operations of a portfolio of commercial units across multiple properties.
Added 39 mins ago
HW
Accounting Manager
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- $87,000 to $130,000 CAD / year
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On behalf of our client, a highly regarded boutique law firm in downtown Vancouver, we are searching for an experienced Senior Accounting Manager to join their team.
Added 39 mins ago
OP
Property Administrator
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We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By…
Added 55 mins ago
MC
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Added 1 hour ago
DM
Executive Assistant - Finance & Business Operations
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- $37,000 to $40,000 CAD / year
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…professional to work closely with a business owner managing healthcare operations and other business…
Added 1 hour ago
KG
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Strong understanding of banking operations, operational risk frameworks, and regulatory requirements
Added 1 hour ago
CM
Client Service Specialist, Client Account & Access Management
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…institutional investors in Canada, including multi-currency accounting, fund valuation, and investment information reporting. We are passionate about providing exceptional client service…

Options Consulting Solutions

Office Manager

Toronto, ON, Canada

$75,000 to $130,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $75,000 to $130,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Family Office Administration/Operations

Fulltime – Hybrid (with time) – Mid-town Toronto

A small, fast-paced and highly confidential Family Office is making its first dedicated hire. The Office Manager will handle bookkeeping, portfolio administration and general office administration. This role will be working closely with the family and its external advisors (accountants, lawyers, custodians and investment consultants). The role is deliberately broad and suits someone flexible who can juggle shifting priorities.

Key Responsibilities

Bookkeeping and Payments Administration

Take over bookkeeping from the current external bookkeeper and keep the books for the holding companies and the family’s personal accounts in using accounting software, including monthly reconciliations
Process personal and corporate payments, track expenses (company/personal) and set up a chart of accounts
Prepare payments for approval by the stakeholders, process quarterly family distributions, and produce quarterly expense summaries
Keep the books ready for the accountants

Portfolio Reporting

Maintain reporting software: reconcile holdings to custodian statements each month and resolve breaks
Track private investment valuations, capital calls and distributions
Supply inputs for quarter-end reporting

General Administration

Provide confidential executive and administrative support to stakeholders
Manage meetings, projects, and coordination with advisors and counterparties
Handle property administration: insurance, property tax, utilities and vendors
Act as the first point of contact for inbound requests, and manage office purchases and IT vendors
Pitch in wherever needed in an “all hands on deck” culture

Records, Compliance and Tax Season

Keep Google Drive organized and up to date
Maintain a compliance calendar for corporate filings, tax instalments, insurance renewals and KYC refreshes
Coordinate tax season by collecting slips and statements and assembling packages for the accountants

What You Bring

Must-have: Hands-on experience keeping a full set of books, ideally in QuickBooks Online, including reconciliations, accounts payable and year-end files for accountants. Everything else can be learned on the job.
Highly organized, accurate and detail-oriented, and works well under pressure
Strong Excel, Word and Google Workspace skills; comfortable learning new cloud based tools related to wealth management or investments
Clear, diplomatic written and spoken communication
Excellent judgment and discretion with confidential information
A flexible team player who sees no task as beneath them
A self-starter who improves processes and gives prompt, professional service

**This role requires a unique individual who has experience working in a small office and understands what is required both in experience and attitude to be successful in this position**

We would like to thank all applicants but we will only be reaching out to individuals that are best suited based on experience. Successful candidates will be required to conduct both phone/online and in-person meetings as well as some administrative testing.

The successful candidate will have to have background checks and references conducted.

Should your resume not be selected at this time, we are able to look at other roles that we have available that may not be advertised.

Apply About employer

More about this job

Responsibilities

Maintain bookkeeping and payment processes for holding companies and personal accounts, reconcile portfolio holdings, track private investment activity, and prepare reporting inputs. Provide confidential administrative support, coordinate with advisors, manage property and office needs, organize records, and coordinate compliance and tax-season tasks.

Requirements

The key requirement is hands-on experience maintaining a full set of books, ideally using QuickBooks Online, including reconciliations, accounts payable, and year-end files for accountants. Candidates should be highly organized and accurate, proficient with Excel, Word, and Google Workspace, discreet with confidential information, adaptable, and effective in a small-office environment.

Skills

Bookkeeping
QuickBooks Online
Account Reconciliation
Accounts Payable
Payment Processing
Portfolio Administration
Portfolio Reporting
Expense Tracking
Microsoft Excel
Microsoft Word
Google Workspace
Records Management
Tax Preparation Coordination
Confidentiality
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Family Office
Bookkeeping
QuickBooks Online
Monthly Reconciliations
Accounts Payable
Payment Processing
Chart Of Accounts
Quarterly Distributions
Expense Summaries
Portfolio Reporting
Custodian Statements
Private Investments
Capital Calls
Investment Distributions
Microsoft Excel
Microsoft Word
Google Workspace
Google Drive
Property Administration
Corporate Filings
Tax Instalments
Insurance Renewals
KYC Refreshes
Year-End Files
Confidential Executive Support
Advisor Coordination
Cloud-Based Wealth Management Tools

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