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Added 13 mins ago
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Licensed Practical Nurse (LPN) or Research Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…the team by completing additional tasks as directed by the…
Added 13 mins ago
CL
Senior Shop Technician - Electromechanic
Comairco, LLC
Laval, QC
- Full-time
Under the supervision of the Shop Manager, the incumbent will be responsible for:
Added 13 mins ago
BO
Associate, Corporate and Commercial Banking Services
Bank of China (Canada)
Toronto, ON
- Full-time
Update and maintain sales pipelines, call reports, opportunity trackers, and client records based on Relationship Manager input.
Added 13 mins ago
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Customer Support Advisor (CSA)
Brandt Group of Companies
Innisfil, ON
- Full-time
Provide competitive product and pricing information to the Parts Manager to maintain market competitiveness.
Added 13 mins ago
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 13 mins ago
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Purchasing Manager - Power Systems
Brandt Group of Companies
Zehner
- Full-time
Brandt Corporate Services Ltd. is currently seeking a Purchasing Manager- Power Systems for our Regina, SK, location. The Purchasing Manager - Power Systems is responsible for leading the…
Added 13 mins ago
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Foreman Service_CA
Brandt Group of Companies
Rocky View No 44, AB · Rocky View County, AB
- Full-time
…also responsible for making recommendations to the Service Manager regarding technician skills, performance, and training…
Added 13 mins ago
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Foreman
Brandt Group of Companies
Rocky View No 44, AB · Rocky View County, AB
- Full-time
…Optimization standards. The individual acts as the Service Manager when the Manager is away from the dealership and provide quotes and estimates to customers as required, review work orders…
Added 13 mins ago
MF
Associate, Client Services
Municipal Finance Authority of British Columbia
Victoria, BC
- Full-time
…you’ll have the unique opportunity to collaborate with our Manager, Client Services in client relationship management and new product/service development, as well as providing backup…
Added 13 mins ago
PC
Team Leader - Hazardous Materials Division
Pinchin Canada
Richmond, BC
- $90,000 to $105,000 CAD / year
- Full-time
Reporting to the Operations Manager, the Team Leader is responsible for the efficient and profitable operation of their division within their assigned region. Team Leaders also fulfill a…
Added 13 mins ago
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Senior Project Manager
Brandt Group of Companies
Zehner
- Full-time
Brandt Development Ltd is currently seeking a Senior Project Manager for our Regina,SK, location.
Added 13 mins ago
YM
Product Specialist, Outboard Motor & Marine Rigging Parts
YAMAHA MOTOR CANADA LTD.
Toronto, ON · North York, ON
- Full-time
Reports to: General Manager, Sales Operation & Strategy
Added 13 mins ago
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Territory Manager - Underground
Brandt Group of Companies
Milton, ON
- Full-time
The Territory Manager – Ditch Witch specializing in Underground and Tree Care is responsible for selling new and used equipment such as Ditch Witch and Morbark, within an assigned Area of…
Added 13 mins ago
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Territory Manager - Compact Construction Equipment
Brandt Group of Companies
Thunder Bay, ON
- Full-time
Brandt Tractor Ltd. is currently seeking a Territory Manager - Compact Construction Equipment for our Thunder Bay Construction & Forestry location
Added 13 mins ago
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Bilingual Mechanical Administration - (French/English)
First Canadian Financial Group
Sherwood Park, AB
- Full-time
The Bilingual Mechanical Administrator position reporting to the Office Manager is located in Sherwood Park, AB. This in-office position handles day-to-day interactions regarding the…
Added 13 mins ago
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Software Developer
Plusgrade
Montreal, QC
- Full-time
Our process: Recruiter call → Hiring Manager interview → Technical Interview → Team/Product Fit Interview → Final interview.
Added 13 mins ago
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Product Owner - Asset Management, Temporary
Aviso
Toronto, ON
- Full-time
2+ years' experience as a Product Owner or Manager, ideally in a fast-paced, Agile development environment
Added 13 mins ago
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Senior Cybersecurity Analyst - 26-040 - Hybrid - 2 positions available
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Newport, QC
- Full-time
Added 13 mins ago
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Director of Operations
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Added 13 mins ago
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Property Representative 1 - Distribution Acquisitions
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Vancouver, BC
- Full-time
Provides assistance and support to Property Representative 2’s and reporting Manager on major complex capital projects and proposals; undertakes assigned moderately complex task segments…
Added 13 mins ago
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Adobe Experience Manager (AEM) Engineer
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Added 13 mins ago
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Engineering Study Manager - PL#44559
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- Full-time
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for an Engineering Study Manager to join our team.
Added 13 mins ago
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Engineering Manager - Industrial Automation & Power Systems
Kinetic Search Group
Vancouver, BC · Greater Vancouver Metropolitan Area
- $170,000 to $190,000 CAD / year
- Full-time
We are seeking an accomplished Engineering Manager to lead and further develop a multidisciplinary engineering team specializing in electrical power systems, industrial automation, and…
Added 13 mins ago
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Engagement Manager
Straive
Calgary, AB
- Full-time
Job Tittle- Engagement Manager – Analytics and AI Consulting
Added 13 mins ago
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Security Manager
TERAGO
Toronto, ON · Greater Toronto Area, Canada
- Full-time

Options Consulting Solutions

Office Manager

Toronto, ON, Canada

$75,000 to $130,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $75,000 to $130,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Family Office Administration/Operations

Fulltime – Hybrid (with time) – Mid-town Toronto

A small, fast-paced and highly confidential Family Office is making its first dedicated hire. The Office Manager will handle bookkeeping, portfolio administration and general office administration. This role will be working closely with the family and its external advisors (accountants, lawyers, custodians and investment consultants). The role is deliberately broad and suits someone flexible who can juggle shifting priorities.

Key Responsibilities

Bookkeeping and Payments Administration

Take over bookkeeping from the current external bookkeeper and keep the books for the holding companies and the family’s personal accounts in using accounting software, including monthly reconciliations
Process personal and corporate payments, track expenses (company/personal) and set up a chart of accounts
Prepare payments for approval by the stakeholders, process quarterly family distributions, and produce quarterly expense summaries
Keep the books ready for the accountants

Portfolio Reporting

Maintain reporting software: reconcile holdings to custodian statements each month and resolve breaks
Track private investment valuations, capital calls and distributions
Supply inputs for quarter-end reporting

General Administration

Provide confidential executive and administrative support to stakeholders
Manage meetings, projects, and coordination with advisors and counterparties
Handle property administration: insurance, property tax, utilities and vendors
Act as the first point of contact for inbound requests, and manage office purchases and IT vendors
Pitch in wherever needed in an “all hands on deck” culture

Records, Compliance and Tax Season

Keep Google Drive organized and up to date
Maintain a compliance calendar for corporate filings, tax instalments, insurance renewals and KYC refreshes
Coordinate tax season by collecting slips and statements and assembling packages for the accountants

What You Bring

Must-have: Hands-on experience keeping a full set of books, ideally in QuickBooks Online, including reconciliations, accounts payable and year-end files for accountants. Everything else can be learned on the job.
Highly organized, accurate and detail-oriented, and works well under pressure
Strong Excel, Word and Google Workspace skills; comfortable learning new cloud based tools related to wealth management or investments
Clear, diplomatic written and spoken communication
Excellent judgment and discretion with confidential information
A flexible team player who sees no task as beneath them
A self-starter who improves processes and gives prompt, professional service

**This role requires a unique individual who has experience working in a small office and understands what is required both in experience and attitude to be successful in this position**

We would like to thank all applicants but we will only be reaching out to individuals that are best suited based on experience. Successful candidates will be required to conduct both phone/online and in-person meetings as well as some administrative testing.

The successful candidate will have to have background checks and references conducted.

Should your resume not be selected at this time, we are able to look at other roles that we have available that may not be advertised.

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More about this job

Responsibilities

Maintain bookkeeping and payment processes for holding companies and personal accounts, reconcile portfolio holdings, track private investment activity, and prepare reporting inputs. Provide confidential administrative support, coordinate with advisors, manage property and office needs, organize records, and coordinate compliance and tax-season tasks.

Requirements

The key requirement is hands-on experience maintaining a full set of books, ideally using QuickBooks Online, including reconciliations, accounts payable, and year-end files for accountants. Candidates should be highly organized and accurate, proficient with Excel, Word, and Google Workspace, discreet with confidential information, adaptable, and effective in a small-office environment.

Skills

Bookkeeping
QuickBooks Online
Account Reconciliation
Accounts Payable
Payment Processing
Portfolio Administration
Portfolio Reporting
Expense Tracking
Microsoft Excel
Microsoft Word
Google Workspace
Records Management
Tax Preparation Coordination
Confidentiality
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Family Office
Bookkeeping
QuickBooks Online
Monthly Reconciliations
Accounts Payable
Payment Processing
Chart Of Accounts
Quarterly Distributions
Expense Summaries
Portfolio Reporting
Custodian Statements
Private Investments
Capital Calls
Investment Distributions
Microsoft Excel
Microsoft Word
Google Workspace
Google Drive
Property Administration
Corporate Filings
Tax Instalments
Insurance Renewals
KYC Refreshes
Year-End Files
Confidential Executive Support
Advisor Coordination
Cloud-Based Wealth Management Tools

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