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Added 4 mins ago
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Gestionnaire des opérations | Operations Manager
Bloom
Montreal, QC
- Full-time
Nous recherchons un(e) gestionnaire des opérations très organisé(e), calé(e) en technologie et adaptable pour superviser et optimiser les systèmes internes, les outils numériques et les…
Added 4 mins ago
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Credit Analyst
BMO
Toronto, ON · FCP
- Full-time
Builds and maintains client relationships to ensure long-term financial performance in collaboration with Relationship Manager and business partners.
Added 4 mins ago
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Management in Training - Browns Orchard Park
Browns Shoes
Kelowna, BC
- Full-time
As Management in Training, you'll gain hands-on experience in all aspects of store operations, with the potential to grow into a management role. Reporting to the Manager, you'll play a…
Added 4 mins ago
Registered Nurse, Casual - Diagnostic Imaging
Southlake Health Community
Newmarket, ON · Southlake Health
…assessment, procedural preparation, intravenous access, medication administration, physiologic monitoring, moderate sedation recovery, patient education and post-procedure care. The RN…
Added 4 mins ago
SC
IT Operations Process Coordinator
Staples Canada
Richmond Hill, ON
- Full-time
Maintain project trackers and flag schedule or resource risks to the Manager, Data Center Operations.
Added 4 mins ago
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Personal Banking Associate - Le Plateau-Mont-Royal (18.75 hours)
TD
Montreal, QC
- Part-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 4 mins ago
T
Personal Banking Associate - Monkland (18.75 hours)
TD
Montreal, QC
- Part-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 4 mins ago
T
Personal Banking Associate - Guy & Sainte Catherine (30 hours)
TD
Montreal, QC
- Part-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 4 mins ago
T
Personal Banking Associate Trainee - Montreal-Est
TD
Montreal, QC
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 18 mins ago
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Manager Health Services Watrous
HealthCareersInSask.ca
Watrous, SK
- Full-time
Job Description: The Manager, Health Services, is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the…
Added 18 mins ago
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Manager - Primary Health Care
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Manager, Clinical Integration - Primary Health Care is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province's healthcare…
Added 18 mins ago
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Manager
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: The Manager, Care Team is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the Director of…
Added 18 mins ago
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Manager
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Manager, Health Services, is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the…
Added 18 mins ago
JC
Manufacturing Operations Manager
Johnson Controls
AB · SA - Edmonton Orion
- Full-time
You will be responsible for the strategic direction, leadership, and overall administration of plant operations overseeing staffing and production while effectively and efficiently…
Added 18 mins ago
PH
Licensed Practical Nurse, Long Term Care
Providence Healthcare
Vancouver, BC
- Other
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 18 mins ago
AL
Certification and Testing Manager
Applus+ Laboratories
Toronto, ON
- $120,000 to $140,000 CAD / year
- Full-time
Job Posting Title Certification and Testing Manager
Added 18 mins ago
BO
Senior Relationship Manager, Commercial Banking
Bank of China (Canada)
Markham, ON
- Full-time
Job Title: Senior Relationship Manager, Commercial Banking
Added 34 mins ago
LI
Manager of Payroll and Benefits (Global)
Loopio Inc.
Remote, Canada
- $110,000 to $140,000 CAD / year
- Full-time
- Remote
Loopio is seeking a global Manager of Payroll and Benefits to ensure the accurate and timely payment of our employees and the effective administration of our benefits programs across all of…
Added 49 mins ago
BC
Manager, After Hours Operations
Brant Community Healthcare System
Brantford, ON
- Full-time
The Manager, After Hours Operations acts as a resource to patients, families, physicians, and employees of BCHS by providing consultation in situations where advanced expertise is required.…
Added 49 mins ago
HS
President
HR Solutions
ON · Niagara, ON
- Full-time
Education: Bachelor’s degree in Engineering, Operations Management, Business Administration, or a related technical field. Master of Business Administration (MBA) preferred.
Added 49 mins ago
O
National Accounts Director
OPENLANE
Brampton, ON
- $100,000 to $125,000 CAD / year
- Full-time
A National Account Director who will serve as the primary account relationship manager for commercial sellers. The core focus of this role is (1) to retain our high-value client base to…
Added 49 mins ago
PP
Senior Commercial Lines Account Manager - Construction
Paisley Partners Inc.
Toronto, ON · North York, ON
- $70,000 to $100,000 CAD / year
- Full-time
Review client operations, exposures, claims history, and contractual requirements to ensure appropriate coverage recommendations.
Added 49 mins ago
PH
Clinic Manager
Pelvico Health Centre
Halifax, NS
- Full-time
As we continue to grow, we're looking for an experienced, organized, and proactive Clinic Manager to help lead our operations and support our team across both locations.
Added 49 mins ago
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Operations Administrator
P&H
Wilkie, SK
- Full-time
As Operations Administrator, the successful candidate will be responsible for facilitating the overall operation of the facility’s office through daily administrative tasks. Reporting to…
Added 1 hour ago
M
IT Support Specialist
Maple
Toronto, ON
- Full-time
Execute system administration tasks, including application integrations, deployments, migrations, and software upgrades

Options Consulting Solutions

Office Manager

Toronto, ON, Canada

$75,000 to $130,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $75,000 to $130,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Family Office Administration/Operations

Fulltime – Hybrid (with time) – Mid-town Toronto

A small, fast-paced and highly confidential Family Office is making its first dedicated hire. The Office Manager will handle bookkeeping, portfolio administration and general office administration. This role will be working closely with the family and its external advisors (accountants, lawyers, custodians and investment consultants). The role is deliberately broad and suits someone flexible who can juggle shifting priorities.

Key Responsibilities

Bookkeeping and Payments Administration

Take over bookkeeping from the current external bookkeeper and keep the books for the holding companies and the family’s personal accounts in using accounting software, including monthly reconciliations
Process personal and corporate payments, track expenses (company/personal) and set up a chart of accounts
Prepare payments for approval by the stakeholders, process quarterly family distributions, and produce quarterly expense summaries
Keep the books ready for the accountants

Portfolio Reporting

Maintain reporting software: reconcile holdings to custodian statements each month and resolve breaks
Track private investment valuations, capital calls and distributions
Supply inputs for quarter-end reporting

General Administration

Provide confidential executive and administrative support to stakeholders
Manage meetings, projects, and coordination with advisors and counterparties
Handle property administration: insurance, property tax, utilities and vendors
Act as the first point of contact for inbound requests, and manage office purchases and IT vendors
Pitch in wherever needed in an “all hands on deck” culture

Records, Compliance and Tax Season

Keep Google Drive organized and up to date
Maintain a compliance calendar for corporate filings, tax instalments, insurance renewals and KYC refreshes
Coordinate tax season by collecting slips and statements and assembling packages for the accountants

What You Bring

Must-have: Hands-on experience keeping a full set of books, ideally in QuickBooks Online, including reconciliations, accounts payable and year-end files for accountants. Everything else can be learned on the job.
Highly organized, accurate and detail-oriented, and works well under pressure
Strong Excel, Word and Google Workspace skills; comfortable learning new cloud based tools related to wealth management or investments
Clear, diplomatic written and spoken communication
Excellent judgment and discretion with confidential information
A flexible team player who sees no task as beneath them
A self-starter who improves processes and gives prompt, professional service

**This role requires a unique individual who has experience working in a small office and understands what is required both in experience and attitude to be successful in this position**

We would like to thank all applicants but we will only be reaching out to individuals that are best suited based on experience. Successful candidates will be required to conduct both phone/online and in-person meetings as well as some administrative testing.

The successful candidate will have to have background checks and references conducted.

Should your resume not be selected at this time, we are able to look at other roles that we have available that may not be advertised.

Apply About employer

More about this job

Responsibilities

Maintain bookkeeping and payment processes for holding companies and personal accounts, reconcile portfolio holdings, track private investment activity, and prepare reporting inputs. Provide confidential administrative support, coordinate with advisors, manage property and office needs, organize records, and coordinate compliance and tax-season tasks.

Requirements

The key requirement is hands-on experience maintaining a full set of books, ideally using QuickBooks Online, including reconciliations, accounts payable, and year-end files for accountants. Candidates should be highly organized and accurate, proficient with Excel, Word, and Google Workspace, discreet with confidential information, adaptable, and effective in a small-office environment.

Skills

Bookkeeping
QuickBooks Online
Account Reconciliation
Accounts Payable
Payment Processing
Portfolio Administration
Portfolio Reporting
Expense Tracking
Microsoft Excel
Microsoft Word
Google Workspace
Records Management
Tax Preparation Coordination
Confidentiality
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Family Office
Bookkeeping
QuickBooks Online
Monthly Reconciliations
Accounts Payable
Payment Processing
Chart Of Accounts
Quarterly Distributions
Expense Summaries
Portfolio Reporting
Custodian Statements
Private Investments
Capital Calls
Investment Distributions
Microsoft Excel
Microsoft Word
Google Workspace
Google Drive
Property Administration
Corporate Filings
Tax Instalments
Insurance Renewals
KYC Refreshes
Year-End Files
Confidential Executive Support
Advisor Coordination
Cloud-Based Wealth Management Tools

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