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Added 11 mins ago
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Partners in Performance - Performance Strategy Manager
Accenture
Toronto, ON
- Full-time
…other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services - creating tangible value at speed and scale. We are a…
Added 11 mins ago
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Property Administrator
OMERS
Toronto, ON · Head Office Toronto
- Full-time
Investigating billing or account discrepancies and coordinating with LSA, Operations, or Finance when issues relate to setup, lease data, or supporting documentation.
Added 11 mins ago
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Personal Banking Associate (Part Time ,18.75h)- Chabanel, Montreal
TD
Montreal, QC
- Part-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
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Personal Banking Associate Trainee
TD
Brampton, ON
- Full-time
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Personal Banking Associate - Dorval (18.75 hours)
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Toronto, ON
- Full-time
…will partner closely with Legal, Front Office, Credit Risk, Operations, Compliance, and other internal stakeholders to facilitate trading activity while ensuring contractual, legal,…
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Junior Insights & Analytics Co-op
CIBC
Toronto, ON
- Full-time
…Sales, Product, Marketing, Client Experience, Risk, Finance and Operations – to provide reporting and analysis to assist decision makers and help achieve the strategic objectives of Simplii…
Added 11 mins ago
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Senior Manager, Merchandising and ERP Systems
Staples Canada
Richmond Hill, ON
- Full-time
…working relationships with Merchandising, Finance, and Retail Operations stakeholders to ensure systems support current and future business requirements. Manage the team’s Technical Product…
Added 11 mins ago
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Business Unit Accountant
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- Full-time
Supporting operations to determine the service costs and allocations (i.e. overhead)
Added 11 mins ago
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Accounts Payable Supervisor
Bird Construction
St. John's, NL
- Full-time
Join Bird Construction as an Accounts Payable Supervisor to lead our Accounts Payable team and operations. Your contribution will ensure timely and accurate payment processing, maintain…
Added 26 mins ago
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Solutions Developer
TekStaff IT Solutions
Toronto, ON · Greater Toronto Area, Canada
- Contract
They will be supporting existing production tools used across Operations & Delivery, while also working with business partners and our delivery teams on the creation of new process…
Added 26 mins ago
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Domain Architect / SME – Fraud Management
Aptino, Inc.
Toronto, ON
- $60 to $65 CAD / hour
- Contract
Design and review end-to-end solutions to support fraud detection, prevention, and business operations.
Added 26 mins ago
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Analyste Junior Paralegal
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Montreal, QC
- Full-time
…d'expertise principaux : génie logiciel, données et analyse, opérations informatiques, changement et transformation, risques, réglementation et…
Added 26 mins ago
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Inventory Control Specialist
Pharmaceutical Company
Laval, QC
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- Full-time
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- $70,000 to $100,000 CAD / year
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Added 26 mins ago
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Options Consulting Solutions

Office Manager

Toronto, ON, Canada

$75,000 to $130,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $75,000 to $130,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Family Office Administration/Operations

Fulltime – Hybrid (with time) – Mid-town Toronto

A small, fast-paced and highly confidential Family Office is making its first dedicated hire. The Office Manager will handle bookkeeping, portfolio administration and general office administration. This role will be working closely with the family and its external advisors (accountants, lawyers, custodians and investment consultants). The role is deliberately broad and suits someone flexible who can juggle shifting priorities.

Key Responsibilities

Bookkeeping and Payments Administration

Take over bookkeeping from the current external bookkeeper and keep the books for the holding companies and the family’s personal accounts in using accounting software, including monthly reconciliations
Process personal and corporate payments, track expenses (company/personal) and set up a chart of accounts
Prepare payments for approval by the stakeholders, process quarterly family distributions, and produce quarterly expense summaries
Keep the books ready for the accountants

Portfolio Reporting

Maintain reporting software: reconcile holdings to custodian statements each month and resolve breaks
Track private investment valuations, capital calls and distributions
Supply inputs for quarter-end reporting

General Administration

Provide confidential executive and administrative support to stakeholders
Manage meetings, projects, and coordination with advisors and counterparties
Handle property administration: insurance, property tax, utilities and vendors
Act as the first point of contact for inbound requests, and manage office purchases and IT vendors
Pitch in wherever needed in an “all hands on deck” culture

Records, Compliance and Tax Season

Keep Google Drive organized and up to date
Maintain a compliance calendar for corporate filings, tax instalments, insurance renewals and KYC refreshes
Coordinate tax season by collecting slips and statements and assembling packages for the accountants

What You Bring

Must-have: Hands-on experience keeping a full set of books, ideally in QuickBooks Online, including reconciliations, accounts payable and year-end files for accountants. Everything else can be learned on the job.
Highly organized, accurate and detail-oriented, and works well under pressure
Strong Excel, Word and Google Workspace skills; comfortable learning new cloud based tools related to wealth management or investments
Clear, diplomatic written and spoken communication
Excellent judgment and discretion with confidential information
A flexible team player who sees no task as beneath them
A self-starter who improves processes and gives prompt, professional service

**This role requires a unique individual who has experience working in a small office and understands what is required both in experience and attitude to be successful in this position**

We would like to thank all applicants but we will only be reaching out to individuals that are best suited based on experience. Successful candidates will be required to conduct both phone/online and in-person meetings as well as some administrative testing.

The successful candidate will have to have background checks and references conducted.

Should your resume not be selected at this time, we are able to look at other roles that we have available that may not be advertised.

Apply About employer

More about this job

Responsibilities

Maintain bookkeeping and payment processes for holding companies and personal accounts, reconcile portfolio holdings, track private investment activity, and prepare reporting inputs. Provide confidential administrative support, coordinate with advisors, manage property and office needs, organize records, and coordinate compliance and tax-season tasks.

Requirements

The key requirement is hands-on experience maintaining a full set of books, ideally using QuickBooks Online, including reconciliations, accounts payable, and year-end files for accountants. Candidates should be highly organized and accurate, proficient with Excel, Word, and Google Workspace, discreet with confidential information, adaptable, and effective in a small-office environment.

Skills

Bookkeeping
QuickBooks Online
Account Reconciliation
Accounts Payable
Payment Processing
Portfolio Administration
Portfolio Reporting
Expense Tracking
Microsoft Excel
Microsoft Word
Google Workspace
Records Management
Tax Preparation Coordination
Confidentiality
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Family Office
Bookkeeping
QuickBooks Online
Monthly Reconciliations
Accounts Payable
Payment Processing
Chart Of Accounts
Quarterly Distributions
Expense Summaries
Portfolio Reporting
Custodian Statements
Private Investments
Capital Calls
Investment Distributions
Microsoft Excel
Microsoft Word
Google Workspace
Google Drive
Property Administration
Corporate Filings
Tax Instalments
Insurance Renewals
KYC Refreshes
Year-End Files
Confidential Executive Support
Advisor Coordination
Cloud-Based Wealth Management Tools

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