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OPTrust

HR Administrator

Toronto, ON, Canada

Pay: The base salary range for this position ranges from $67,000 to $80,000.
Job type: Contract
Apply by: Oct 31, 2026
Experience: 4 years of administrative experience, including at least 2 years supporting a senior executive in a fast-paced organization.
Posting language: English
Posted: Oct 1, 2026

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Original job description

HR Administrator

Department: People and Communications

Type: Contract - 15 Month

Location: Toronto (Hybrid)

Posting Date: October 1, 2026

At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.

When you choose OPTrust, you join a team of smart, talented people who fuel our success and have a passion for pensions. Everyone at OPTrust – in Toronto, London and Sydney – makes a meaningful impact. Our culture is driven by team members with different backgrounds and perspectives creating an inclusive and fulfilling place to work for everyone. We work in a fast-paced environment, but we find time to have fun and give back to the community.

What OPTrust offers you

Unique culture rooted in our core values – collaboration and teamwork, integrity, respect, flexibility, excellence and continuous improvement.
A purpose-driven environment where we all work towards the common goal of paying pensions today and preserving pensions for tomorrow.
A flexible, hybrid work model.
Comprehensive benefits focused on your health and wellness, including dental, vision and extended health benefits, as well as membership in our world-class defined benefit pension plan.
Optional membership in our world-class defined benefit pension plan.
A dedicated inclusion, diversity and equity strategy with meaningful opportunities to participate, including our employee-led resource groups.
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About the role

This position provides senior-level support to the Head of the People and Communications team by assisting with daily administrative, operational and ad-hoc projects.

What you’ll do

Appropriately handle inquiries while maintaining confidentiality and discretion on all matters.
Build and maintain trusted cross-functional relationships through accurate support and timely follow up.
Coordinate meetings, including meetings with senior leadership and internal and external partners, and assist in preparing materials and agendas.
Assist with drafting, editing, proofreading, and distributing HR correspondence and materials as needed.
Manage calendars and provide other support services, as necessary, for the People and Communications.
Liaise with other EAs at OPTrust, keeping them informed of relevant divisional and corporate updates.
Reconcile expenses and accounting entries and assist with processing invoices and expenses for the Head of People and the management team through Concur.
Organize and execute team-building and corporate events for the People and Communications and OPTrust, including procuring vendors, recommending logistics, negotiating prices, creating agendas, and overseeing events.
Lead the planning and delivery of key employee programs and events that enhance engagement, recognition, and workplace culture, including Service Awards, Employee Appreciation Day, and other organizational initiatives.
Performs other duties as assigned.
Ensure clear understanding and adherence of all OPTrust’s policies, procedures, guidelines as well as living our values and fostering an inclusive culture.

What you bring

4 years of administrative experience, including at least 2 years supporting a senior executive in a fast-paced organization.
College or university degree preferred.
Experience in the financial services industry is an asset.
Effective organizational skills and ability to efficiently multitask and prioritize work.
Demonstrated proficiency with Microsoft Office, including Word, Excel and PowerPoint, CoPilot and Adobe applications.
Takes initiative by bringing forward ideas that add value to the team.
Experience using software and platforms such as Concur’s expense reporting module and Workday.
Demonstrated ability to communicate and interact effectively at all levels of the organization.
Discretion and good judgment when dealing with sensitive and confidential matters.
Detail-oriented, with the ability to plan work by defining objectives and anticipating needs and priorities.
Effective written communication skills to compose a variety of correspondence and ensure the accuracy of materials.th
Effective communication skills to work with employees across the organization.
Exemplify OPTrust’s values: collaboration and teamwork, integrity, respect, flexibility, excellence, and continuous improvement.

This posting is for an existing vacancy.

The base salary range for this position ranges from $67,000 to $80,000.

The exact placement within the range will vary based on a variety of factors including: the candidate's knowledge, skills and experience relative to the requirements of the role, internal peers and the external market.

Please submit your application via Workday by October 15, 2026. By using the link below: https://optrust.wd3.myworkdayjobs.com/OPTrust/job/Toronto-ON/HR-Administrator_R1295

Serving a membership as diverse as ours and investing in a global market means cultivating an environment that embraces inclusion, diversity, and equity in everything we do. OPTrust is an organization engaged in building on our unique and diverse strengths. We know a diversity of backgrounds, cultures, gender identities and perspectives are critical to achieving our shared goals.

If you require accommodation at any time during the recruitment process, please send a message to careers@optrust.com, or discuss your needs with the Talent Acquisition Consultant during the telephone screening. We will do our best to work with you and provide appropriate accommodation.

As an organization we’re seeking ways to respond to the Truth and Reconciliation Commission of Canada’s Call to Action 92. We are working with the Canadian Council for Indigenous Business to build bridges with Indigenous communities and partners, and we have created an employee-led Reconciliation Working Group that will work with Indigenous experts to identify a path to reconciliation for our organization.

We thank all interested applicants, however only those under consideration will be contacted.

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More about this job

Responsibilities

Provide senior-level administrative and operational support to the Head of People and Communications, including managing calendars, coordinating meetings, preparing correspondence, and processing expenses. Plan and deliver employee programs and events, maintain confidential information, and support effective relationships and adherence to organizational policies and values.

Requirements

Requires at least four years of administrative experience, including two years supporting a senior executive in a fast-paced organization; a college or university degree is preferred. Candidates should have strong organizational, communication, and prioritization skills, discretion with confidential matters, and proficiency with Microsoft Office, Copilot, Adobe applications, Concur, and Workday.

Skills

Administrative Support
Executive Support
Calendar Management
Meeting Coordination
Event Planning
Expense Reconciliation
Invoice Processing
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Copilot
Adobe Applications
Concur
Workday
Confidentiality

Benefits

Dental Insurance
Vision Insurance
Extended Health Benefits
Defined Benefit Pension Plan
Flexible Hybrid Work Model

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
People And Communications
Administrative Support
Executive Support
Calendar Management
Meeting Coordination
Agenda Preparation
Correspondence
Proofreading
Confidentiality
Cross-Functional Relationships
Expense Reconciliation
Invoice Processing
Concur
Workday
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Copilot
Adobe Applications
Event Planning
Employee Engagement
Employee Recognition
Financial Services
Defined Benefit Pension Plan
Inclusion, Diversity, And Equity
Vendor Negotiation

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