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Added 2 hours ago
UH
Administrative Assistant I - Ophthalmology Office
University Health Network
Toronto, ON
- Part-time
The Administrative Assistant I, Medical is responsible for providing administrative and reception support within the Ophthalmology Program at the University Health Network. This role…
Added 3 hours ago
UO
Executive Assistant to the Dean
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Executive Assistant is responsible for maintaining the Dean’s schedule and must be fully aware of the priorities, including travel and speaking engagements, and alert the Dean to…
Added 6 hours ago
ST
Program Assistant
Strides Toronto
Toronto, ON
- $46,662 to $54,339 CAD / year
- Contract
This is an existing vacancy for one (1) full-time contract Program Assistant for the Help Ahead program. The Program Assistant provides a broad range of administration support to the Help…
Added 7 hours ago
H
Unit Assistant
HealthCareersInSask.ca
Watrous, SK
- Part-time
Job Description: Provides support to a unit/department by performing reception, clerical, portering and cleaning duties.
Added 7 hours ago
Unit Assistant
HealthCareersInSask.ca
Regina, SK
Job Description: Provides support to a unit/department by performing reception, clerical, portering and cleaning duties.
Added 12 hours ago
TU
Student Information and Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
Student Support and Administration | Go Global: International Learning Programs
Added 13 hours ago
OB
optometric assistant
Oak Bay Optometry
Victoria, BC
- Full-time
Manage routine office functions including reception, telephone and booking appointments
Added 13 hours ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army in Canada
Parksville, BC
- Part-time
Reporting directly to the Administration Department at Mount Arrowsmith, the Administrative Assistant will handle front desk duties, provide administrative support and back-up support, and…
Added 13 hours ago
UO
Student Information and Program Assistant
University of British Columbia
Vancouver, BC · UBCV | UBC Life Building (LIFE)
- $4,582 to $4,816 CAD / month
- Full-time
Student Support and Administration | Go Global: International Learning Programs
Added 14 hours ago
VC
Front Desk Administrative Assistant
Victoria Conservatory of Music
Victoria, BC
- Full-time
Email Subject Line: Application for Front Desk Administrative Assistant, VCM.
Added 14 hours ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Parksville, BC · Mount Arrowsmith Corps - Office
- Part-time
Reporting directly to the Administration Department at Mount Arrowsmith, the Administrative Assistant will handle front desk duties, provide administrative support and back-up support, and…
Added 14 hours ago
H
Reception & Office Assistant
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Job Description: Operates switchboard, directs calls, responds to codes and alarms and provides information. Provides reception, registration, admission, discharge and clerical services.
Added 15 hours ago
O
Office Manager, Executive Leadership Support
Optum
Richmond, BC
- Full-time
Support office safety and front-office processes, including reception voicemail review, first aid support, and related workplace procedures
Added 16 hours ago
CM
Breast Check Clerk III
CancerCare Manitoba
Winnipeg, MB
- Full-time
…accessing cancer screening services, appointment management, and reception duties for the CancerCare Manitoba (CCMB) Screening Programs in an efficient and effective…
Added 16 hours ago
Breast Check Clerk III
Winnipeg Regional Health Authority
Winnipeg, MB
…accessing cancer screening services, appointment management, and reception duties for the CancerCare Manitoba (CCMB) Screening Programs in an efficient and effective…
Added 16 hours ago
BC
Executive Advisor, Legal Services
Build Canada Homes | Maisons Canada
ON · Ontario, Canada
- Full-time
…support staff as required. Provides back-up to the Executive Assistant to the President and Chief Executive Officer and to the Executive Assistant to the Vice-President, Finance and Chief…
Added 17 hours ago
SD
CAAVOct2026 - Casual Administrative Assistant (VHF)
School District No. 91 Nechako Lakes
Vanderhoof, BC
- Full-time
Managing reception duties and handling confidential information
Added 17 hours ago
SD
CAABLOct2026 - Casual Administrative Assistant (BL)
School District No. 91 Nechako Lakes
Vanderhoof, BC
- Full-time
Managing reception duties and handling confidential information
Added 18 hours ago
SL
Accounting/Administrative Assistant
Sequoia Legal LLP
Victoria, BC
- Full-time
Our firm is currently seeking a motivated, detail-oriented Accounting/Administrative Assistant for a permanent full-time role. We may be open to less than full-time hours. The…
Added 18 hours ago
MS
Administrative Assistant
Marberg Staffing
Toronto, ON
- Temporary
Administrative Assistant for community services agency client, downtown Toronto office.
Added 18 hours ago
ST
Program Assistant
Strides Toronto
Toronto, ON
- $46,662 to $54,339 CAD / year
- Full-time
This is an existing vacancy for one (1) full-time contract Program Assistant for the Help Ahead program. The Program Assistant provides a broad range of administration support to the Help…
Added 18 hours ago
GT
Administrative Assistant – Bathurst
Guardian Tanks
Saint-Quentin, NB
- Full-time
Reporting to the Plant Manager, the Administrative Assistant provides versatile administrative support to the Bathurst operations. This person serves as the main on-site administrative…
Added 21 hours ago
J&
Executive Assistant
Johnson & Johnson Innovative Medicine
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 21 hours ago
J&
Executive Assistant
Johnson & Johnson MedTech
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 21 hours ago
TH
Unit Coordination Assistant -(Temporary Full Time) MH Cardiac Short Stay
Trillium Health Partners
ON · ON, Canada
- Full-time
The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration…

Optum

Office Manager, Executive Leadership Support

Richmond, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 5, 2026
Experience: 2+ years of office management, operations, administration, or related experience
Posting language: English
Posted: Oct 6, 2026

Original job description

Optum Insight is improving the flow of health data and information to create a more connected system. We remove friction and drive alignment between care providers and payers, and ultimately consumers. Our deep expertise in the industry and innovative technology empower us to help organizations reduce costs while improving risk management, quality and revenue growth. Ready to help us deliver results that improve lives? Join us to start Caring. Connecting. Growing together.

The Office Manager, Executive Leadership Support position is responsible for overseeing the day-to-day operations of the office, ensuring an efficient, professional, and well-organized work environment. This role serves as a central point of coordination for administrative processes, facilities management, workplace services, employee support, and special projects. The Office Manager, Executive Leadership Support role partners across departments to improve operational efficiency, enhance the employee and visitor experience, and support organizational objectives.

Primary Responsibilities

Office Operations & Administration

Manage daily office operations, administrative functions, and general workplace requests from intake through resolution
Establish and maintain office policies, procedures, and best practices
Coordinate office logistics, workspace planning, meeting room reservations, access needs, and facility support
Ensure office environments are organized, safe, professional, and operationally efficient
Maintain office records, supplies, equipment inventories, badge and print access processes, and Business Segment Liaison activities as needed
Support office safety and front-office processes, including reception voicemail review, first aid support, and related workplace procedures
Executive Assistant support to onsite C-Suite leadership

Employee & Leadership Support

Coordinate onboarding and offboarding activities, including completion of required onboarding and QMS-related training documentation
Serve as a point of contact for workplace questions, resources, administrative support, and cross-functional team needs
Support leadership meetings, team events, offsites, and employee engagement activities
Provide executive administrative support as assigned, including calendar management, meeting coordination, travel arrangements, and hotel bookings
Provide administrative and operational support to assigned business teams, including order production or regional business support activities

Financial & Budget Administration

Code invoices, purchase orders, expense reports, vendor payments, and related transactions in applicable systems
Identify opportunities for cost savings and operational efficiencies
Manage catering coordination, vendor relationships, and invoice submission for office and meeting needs

Meetings & Events

Plan and coordinate meetings, workshops, town halls, and special events
Manage conference room reservations, catering, technology setup, meeting materials, and day-of logistics
Prepare meeting agendas, materials, presentations, and communications
Ensure seamless execution of both in-person and virtual events

Continuous Improvement

Identify and implement process improvements to enhance efficiency and employee experience
Support organizational initiatives and special projects as assigned
Promote a culture of service excellence, accountability, and collaboration
Ability to manage multiple priorities in a fast-paced environment
Demonstrated problem-solving and decision-making skills

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications

2+ years of office management, operations, administration, or related experience
Experience supporting senior leaders or executive teams
Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams)
Demonstrated ability to identify automation opportunities and leverage AI to improve productivity and quality
Demonstrated organizational, planning, and project coordination skills

Preferred Qualifications

Budget management and vendor management experience
Project management or process improvement experience
Experience leading workplace initiatives, events, or employee engagement programs

Canada Residents Only: The hourly range for Canada residents is $20.48 to $42.60 per hour. Pay is based on several factors including but not limited to education, work experience, certifications, etc.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

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More about this job

Responsibilities

Oversee daily office operations, facilities, workplace services, administrative processes, and employee support while providing executive assistance to onsite senior leaders. Coordinate budgets, vendors, meetings, events, and special projects, and improve processes to strengthen operational efficiency and the employee experience.

Requirements

Requires at least two years of experience in office management, operations, administration, or a related field, along with experience supporting senior leaders or executive teams. Candidates must be proficient with Microsoft 365 and demonstrate organizational, planning, project coordination, automation, and AI-enabled productivity skills; budget, vendor, project management, and workplace initiative experience is preferred.

Skills

Office Management
Office Operations
Executive Support
Administrative Support
Microsoft 365
Calendar Management
Meeting Coordination
Event Planning
Budget Administration
Vendor Management
Project Coordination
Process Improvement
AI Productivity Tools
Automation
Facilities Management
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Office Operations
Office Management
Executive Support
Facilities Management
Workplace Services
Workspace Planning
Onboarding
Offboarding
QMS Training Documentation
Budget Administration
Purchase Orders
Expense Reports
Vendor Management
Invoice Processing
Meeting Coordination
Event Planning
Employee Engagement
Project Coordination
Process Improvement
Automation
Artificial Intelligence
Business Segment Liaison
Workplace Safety

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