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Added 5 mins ago
Manager, Summer Accommodations (Term)
University of Toronto
Toronto, ON
Reporting to the Dean of Residence & Director of Student Life, the Manager, Summer Accommodations provides primary leadership for the portfolio and is responsible for the overall planning,…
Added 50 mins ago
W
Adjudicator
WCB-Alberta
Calgary, AB · AB · Edmonton - Central
- Full-time
Determine when claims may require further services or support from a case manager.
Added 50 mins ago
W
Case Manager
WCB-Alberta
Calgary, AB · AB · Edmonton - Central
- Full-time
…communication channels (e.g., phone, written correspondence, conference calls and in-person…
Added 1 hour ago
TS
Shelter Worker
The Salvation Army in Canada
Campbell River, BC
- Part-time
Communicates with other staff observation/concerns at shift change conference
Added 1 hour ago
AC
Mechanical Designer
Atlas Copco Group
Burlington, ON
- Full-time
…our mechanical designing team reporting to Mechanical Design Manager. In this role, your mission is to create designs and technical drawings for rotating machinery and equipment. They will…
Added 3 hours ago
RM
Supervisor, Early Years & Child Care
Regional Municipality of Peel
Brampton, ON
- Other
Supports mandated role of service manager to assist providers to further strengthen their capabilities in relation to matters such as governance, financial/operational management and the…
Added 3 hours ago
A
ITS Support Eng I (OMC), OMC
Amazon
Vancouver, BC
- Full-time
…incident requires troubleshooting, or routing to a service manager…
Added 3 hours ago
SL
AV Technician
Sun Life
Toronto, ON · Sun Life Toronto Atria
- Full-time
…selection for events that virtual platforms and our internal conference centres, and ensures the services are delivered at a high-quality standard and professional caliber. The Technician…
Added 8 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 8 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 8 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 8 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 8 hours ago
RT
Senior Data Architect
Ripotek Technologies Inc.
Calgary, AB
- Full-time
Conference attendance and speaking opportunities
Added 10 hours ago
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Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Coordinate conference logistics, including abstract deadlines, registration and travel arrangements.
Added 10 hours ago
R|
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Actively participate in education programs (Workshop, Conference etc.).
Added 10 hours ago
R|
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Actively participate in education programs (Workshop, Conference etc.).
Added 12 hours ago
TS
Maintenance Tech I - Technicien(ne) de maintenance Ilities I
TD SYNNEX North America
Mississauga, ON
- $25 CAD / hour
- Full-time
Assist with coordination of Maintenance Manager responsibilities.
Added 12 hours ago
JH
Kitchen Manager - Hotel
JRoss Hospitality Recruiters
Winnipeg, MB
- $70,000 to $75,000 CAD / year
- Full-time
Previous culinary leadership experience as a Kitchen Manager, Sous Chef, Senior Sous Chef, Kitchen Supervisor, or similar position within a busy restaurant, hotel, conference, banquet, or…
Added 15 hours ago
B
Intern, Manufacturing support - Assembly (Winter, 2027)
Bombardier
Montreal, QC
- Volunteer
Added 15 hours ago
DH
Night Audit Manager
Delta Hotels and Resorts®
Edmonton, AB
- Full-time
Added 15 hours ago
RU
Senior On-Site Service Specialist, Hospitality
Ricoh USA, Inc.
Montreal, QC
- Full-time
…beverage set up/service to clients, ensuring smooth delivery of conference and function services. Sets up and breaks down conference rooms according to event orders as well as maintains…
Added 16 hours ago
CC
Bilingual Signature Programs, Relay For Life Youth Specialist
Canadian Cancer Society
NB · New Brunswick, Canada
- Full-time
Reporting to the Manager of Relay For Life Youth (RFLY), Signature Programs, the Relay For Life Youth Specialist will work as part of the national RFLY team to actively solicit new business…
Added 16 hours ago
CC
Bilingual Signature Programs, Relay For Life Youth Specialist
Canadian Cancer Society
Halifax, NS
- Full-time
Reporting to the Manager of Relay For Life Youth (RFLY), Signature Programs, the Relay For Life Youth Specialist will work as part of the national RFLY team to actively solicit new business…
Added 17 hours ago
CO
MARRIAGE OFFICIANT
City of Brampton
Brampton, ON
- Full-time
Interview: Our recruitment process may be completed with video conference technology.
Added 18 hours ago
RU
Responsable restauration / Catering Lead
Ricoh USA, Inc.
Montreal, QC
- Full-time
Oversee inventory management, ensuring the kitchen, conference center and coffee rooms are well stocked

Optum

Office Manager, Executive Leadership Support

Richmond, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 5, 2026
Experience: 2+ years of office management, operations, administration, or related experience
Posting language: English
Posted: Oct 6, 2026

Original job description

Optum Insight is improving the flow of health data and information to create a more connected system. We remove friction and drive alignment between care providers and payers, and ultimately consumers. Our deep expertise in the industry and innovative technology empower us to help organizations reduce costs while improving risk management, quality and revenue growth. Ready to help us deliver results that improve lives? Join us to start Caring. Connecting. Growing together.

The Office Manager, Executive Leadership Support position is responsible for overseeing the day-to-day operations of the office, ensuring an efficient, professional, and well-organized work environment. This role serves as a central point of coordination for administrative processes, facilities management, workplace services, employee support, and special projects. The Office Manager, Executive Leadership Support role partners across departments to improve operational efficiency, enhance the employee and visitor experience, and support organizational objectives.

Primary Responsibilities

Office Operations & Administration

Manage daily office operations, administrative functions, and general workplace requests from intake through resolution
Establish and maintain office policies, procedures, and best practices
Coordinate office logistics, workspace planning, meeting room reservations, access needs, and facility support
Ensure office environments are organized, safe, professional, and operationally efficient
Maintain office records, supplies, equipment inventories, badge and print access processes, and Business Segment Liaison activities as needed
Support office safety and front-office processes, including reception voicemail review, first aid support, and related workplace procedures
Executive Assistant support to onsite C-Suite leadership

Employee & Leadership Support

Coordinate onboarding and offboarding activities, including completion of required onboarding and QMS-related training documentation
Serve as a point of contact for workplace questions, resources, administrative support, and cross-functional team needs
Support leadership meetings, team events, offsites, and employee engagement activities
Provide executive administrative support as assigned, including calendar management, meeting coordination, travel arrangements, and hotel bookings
Provide administrative and operational support to assigned business teams, including order production or regional business support activities

Financial & Budget Administration

Code invoices, purchase orders, expense reports, vendor payments, and related transactions in applicable systems
Identify opportunities for cost savings and operational efficiencies
Manage catering coordination, vendor relationships, and invoice submission for office and meeting needs

Meetings & Events

Plan and coordinate meetings, workshops, town halls, and special events
Manage conference room reservations, catering, technology setup, meeting materials, and day-of logistics
Prepare meeting agendas, materials, presentations, and communications
Ensure seamless execution of both in-person and virtual events

Continuous Improvement

Identify and implement process improvements to enhance efficiency and employee experience
Support organizational initiatives and special projects as assigned
Promote a culture of service excellence, accountability, and collaboration
Ability to manage multiple priorities in a fast-paced environment
Demonstrated problem-solving and decision-making skills

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications

2+ years of office management, operations, administration, or related experience
Experience supporting senior leaders or executive teams
Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams)
Demonstrated ability to identify automation opportunities and leverage AI to improve productivity and quality
Demonstrated organizational, planning, and project coordination skills

Preferred Qualifications

Budget management and vendor management experience
Project management or process improvement experience
Experience leading workplace initiatives, events, or employee engagement programs

Canada Residents Only: The hourly range for Canada residents is $20.48 to $42.60 per hour. Pay is based on several factors including but not limited to education, work experience, certifications, etc.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

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More about this job

Responsibilities

Oversee daily office operations, facilities, workplace services, administrative processes, and employee support while providing executive assistance to onsite senior leaders. Coordinate budgets, vendors, meetings, events, and special projects, and improve processes to strengthen operational efficiency and the employee experience.

Requirements

Requires at least two years of experience in office management, operations, administration, or a related field, along with experience supporting senior leaders or executive teams. Candidates must be proficient with Microsoft 365 and demonstrate organizational, planning, project coordination, automation, and AI-enabled productivity skills; budget, vendor, project management, and workplace initiative experience is preferred.

Skills

Office Management
Office Operations
Executive Support
Administrative Support
Microsoft 365
Calendar Management
Meeting Coordination
Event Planning
Budget Administration
Vendor Management
Project Coordination
Process Improvement
AI Productivity Tools
Automation
Facilities Management
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Office Operations
Office Management
Executive Support
Facilities Management
Workplace Services
Workspace Planning
Onboarding
Offboarding
QMS Training Documentation
Budget Administration
Purchase Orders
Expense Reports
Vendor Management
Invoice Processing
Meeting Coordination
Event Planning
Employee Engagement
Project Coordination
Process Improvement
Automation
Artificial Intelligence
Business Segment Liaison
Workplace Safety

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