People & Culture Coordinator

About Orbit Accountants

At Orbit Accountants, we provide financial management services tailored to small and medium-sized businesses. Our work spans bookkeeping, tax preparation, payroll management, and fractional CFO services, helping businesses manage their finances with confidence and clarity. As a growing firm, we give our clients actionable financial insights, use the latest technology, and take a personalized approach to supporting their growth. If you're ready to advance your career in a fast-moving environment, join our team and contribute to the success of our clients and communities.

About the Role

This is a junior role on our People & Culture team, reporting directly to the People & Culture Manager. You'll keep HR processes running for a team that spans Toronto and Mumbai, and you'll get hands-on exposure to the full employee lifecycle at a firm that is growing quickly.

Position: People & Culture Coordinator

Reports to: People & Culture Manager

Location: 161 Bay Street, Toronto (full time in office)

What You'll Do

• Coordinate onboarding, offboarding, and employee changes for team members in Canada and India.
• Maintain accurate, confidential employee records and HR documentation.
• Track policy acknowledgments, training completion, and required documentation to support compliance with employment standards and internal policies.
• Help administer benefits, time off, and HRIS updates in Zoho People and Rippling.
• Coordinate recruitment logistics, including interview scheduling, candidate communication, and preparing offer and onboarding materials.
• Prepare payroll inputs such as new hires, changes, and time-off records, working with our payroll team.
• Support internal communications, team events, and employee engagement initiatives.
• Provide administrative support across the firm, including scheduling and document management.
• Help document and improve HR processes as the team grows.

What You'll Have

• Post-secondary education in human resources, business administration, or a related field. Progress toward the CHRP designation is an asset.
• 0 to 2 years of experience in an HR, administrative, or coordination role. Recent graduates are encouraged to apply.
• Strong organization and attention to detail, with the ability to manage several priorities at once.
• Discretion and sound judgment with confidential information.
• Clear written and verbal communication.
• Working knowledge of Google Workspace and Microsoft Office. Experience with an HRIS such as Zoho People, Rippling, or Humi is an asset.
• A service-oriented approach and a willingness to take on a range of tasks.
• Comfort working with colleagues across locations and time zones, including regular coordination with our Mumbai team.

What's In It for You

• Direct mentorship from our People & Culture Manager and exposure to every part of the HR function.
• Room to grow into a Specialist or Generalist role as the firm scales.
• A team that builds its own tools and works across two countries.