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Added 3 hours ago
UO
Information Desk / Administrative Assistant, Cumming School of Medicine
University of Calgary
Calgary, AB
- Full-time
Establishes and maintains effective, productive relationships with visitors, patients, staff, students, peers, immediate supervisor and senior management, and with the Campus community
Added 3 hours ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Escalate material financial issues and systemic risks to the Supervisor, Finance - Clinical Research Portfolio and, where appropriate, the Oncology Directorate.
Added 15 hours ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Escalate material financial issues and systemic risks to the Supervisor, Finance - Clinical Research Portfolio and, where appropriate, the Oncology Directorate.
Added 1 day ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Escalate material financial issues and systemic risks to the Supervisor, Finance - Clinical Research Portfolio and, where appropriate, the Oncology Directorate.
Added 1 day ago
SI
Facilitator, Essential Skills for Indigenous Early Childhood Education (INECE) Level 1
Saskatchewan Indian Institute of Technologies (SIIT)
Cumberland House Cree Nation I.R. 20, SK
- Full-time
…community, funding agency or employer. Working collaboratively with Academic staff and community contacts, the facilitator demonstrates a strong commitment to create and maintain a creative…
Added 1 day ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Escalate material financial issues and systemic risks to the Supervisor, Finance - Clinical Research Portfolio and, where appropriate, the Oncology Directorate.
Added 1 day ago
OS
Office Manager
Oregon State University
ON · Ontario, Canada
- Full-time
…an Office Manager to serve as the operational anchor for an academic community dedicated to scholarship and education on environmental, natural resource, and food system issues. This is a…
Added 2 days ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Escalate material financial issues and systemic risks to the Supervisor, Finance - Clinical Research Portfolio and, where appropriate, the Oncology Directorate.
Added 2 days ago
TS
Residential Counsellor
The Salvation Army in Canada
Hamilton, ON
- Full-time
Schedule will vary according to requirements and responsibilities. Shifts include a paid meal break where applicable. Supervisor will set the hours of work and work schedule. Shifts can…
Added 2 days ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Escalate material financial issues and systemic risks to the Supervisor, Finance - Clinical Research Portfolio and, where appropriate, the Oncology Directorate.
Added 2 days ago
SM
Research Education Program Lead Gemini Operations
St. Michael's Hospital
Toronto, ON
- Temporary
…across GEMINI/Vital and will lead the development and ongoing administration of GEMINI’s education program. The Research Education Program Lead will oversee student placements from initial…
Added 2 days ago
MU
Accounts Administrator
McGill University
Montreal, QC
- Full-time
…training. Acts as resource person for Principal Investigators, academic and administrative staff as well as the Clinic Manager in finance matters and resolves problems. Processes and…
Added 3 days ago
SC
EDUCATIONAL ASSISTANT - Permanent Part-time
Simcoe County District School Board
Barrie, ON
- Part-time
Educational Assistants provide support to students to achieve success in academic, behavior, social, life skills and co-op situations. Working as part of a multidisciplinary team,…
Added 3 days ago
YC
Shortlist for: Elementary School Principal
York Catholic District School Board
Aurora, ON
- Full-time
…your current Principal and Superintendent plus one additional…
Added 3 days ago
SC
EDUCATIONAL ASSISTANT - Permanent Full-time
Simcoe County District School Board
Innisfil, ON
- Full-time
Educational Assistants provide support to students to achieve success in academic, behavior, social, life skills and co-op situations. Working as part of a multidisciplinary team,…
Added 3 days ago
UO
Clinical Research Assistant - Faculty of Kinesiology
University of Calgary
Calgary, AB
- Part-time
…consenting and recruitment, enrolment, scheduling, follow-up, administration of patient-reported outcomes, data collection and data entry. The individual in this position may be required to…
Added 3 days ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Escalate material financial issues and systemic risks to the Supervisor, Finance - Clinical Research Portfolio and, where appropriate, the Oncology Directorate.
Added 3 days ago
C&
Guest Services Representative
Cushman & Wakefield
Saskatoon, SK
- Part-time
Opening & Closing duties as per the Guest Services Supervisor
Added 3 days ago
Recreation Supervisor 2, Aquatics
CityofOttawa
Ottawa, ON
The Supervisor responsible for aquatics also ensures adherence to all Public Pool Regulations as established by the Ministry of Health and aquatic governing bodies (i.e. Lifesaving Society).
Added 3 days ago
CO
Recreation Supervisor 2, Aquatics
City of Ottawa / Ville d’Ottawa
Ottawa, ON
- Full-time
The Supervisor responsible for aquatics also ensures adherence to all Public Pool Regulations as established by the Ministry of Health and aquatic governing bodies (i.e. Lifesaving Society).
Added 3 days ago
SC
EDUCATIONAL ASSISTANT - Temporary Part-time
Simcoe County District School Board
Bradford, ON
- Part-time
Educational Assistants provide support to students to achieve success in academic, behavior, social, life skills and co-op situations. Working as part of a multidisciplinary team,…
Added 3 days ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Escalate material financial issues and systemic risks to the Supervisor, Finance - Clinical Research Portfolio and, where appropriate, the Oncology Directorate.
Added 3 days ago
SD
Temporary Education Assistant (IB)
School District 72 (Campbell River)
Campbell River, BC
- Full-time
Education Assistants work under the direction of the School Administration and are supported by the Department of Inclusive Education and classroom teachers. Education Assistants in an…
Added 3 days ago
SR
Assistant Project Manager
SmartCentres REIT
Vaughan, ON
- Full-time
Carry out all project’s contract administration in accordance with Company policies and procedures;
Added 3 days ago
C&
Guest Services Representative (Part-Time) (Seasonal)
Cushman & Wakefield
Saskatoon, SK
- Part-time
Opening & Closing duties as per the Guest Services Supervisor

Oregon State University

Office Manager

ON, Canada
Ontario, Canada, Canada

$50,000-$65,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $50,000-$65,000
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Oct 20, 2026

Original job description

Important Notifications

Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.

Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.

Department

Malheur Experiment Station

Special Instructions To Applicants

When applying you will be required to attach the following electronic documents:

A resume
A cover letter indicating how your qualifications and experience have prepared you for this position.

Starting salary will be commensurate with skills, education, and experience.

For Additional Information Please Contact

Stuart Reitz

stuart.reitz@oregonstate.edu

541-889-2174

Job Summary

The Malheur Experiment Station of Oregon State University is seeking an Office Manager to serve as the operational anchor for an academic community dedicated to scholarship and education on environmental, natural resource, and food system issues. This is a full-time (1.00 FTE), 12-month, professional faculty position.

This position is located in Ontario, Oregon.

As one of the branch experiment stations for Oregon State University’s College of Agricultural Sciences, the Malheur Experiment Station in Ontario, OR is where cutting-edge science meets real-world impact. We are a dedicated, down-to-earth team of scientists, researchers, technicians, and students working to advance sustainable agriculture and natural resource conservation in the Treasure Valley.

As our Office Manager, you will have a critical role in ensuring the smooth operation of the station. You will assist the Director in the management of the day-to-day operations and fiscal oversite of the station so our research teams can focus on discovering tomorrow's agricultural solutions. We pride ourselves on a collaborative, community-focused workplace where your ideas for improving the station and our operations will be valued so we can better serve our community.

Oregon State University offers a comprehensive benefits package that is designed to meet the needs of our employees and their families.

Key Responsibilities

Assist director with administrative management of the day-to-day operations of the station.
Assist with purchasing and ordering decisions for the station in general, including obtaining quotes for large ticket items such as farm equipment, and IT purchases.
Assist faculty and staff with purchase card management.
Assist faculty with grant budget preparation, management and oversight.
Serve as the Human Resources Liaison. Maintain records of personnel and submit personnel hiring, changes, and termination paperwork as appropriate to OSU Human Resources for processing.
Co-arrange or co-coordinate departmental meetings, socials, gatherings, research events, and Field Days at MES.
Attend workshops, seminars, and training sessions to enhance skills and knowledge relevant to the position.

Qualifications

Required Qualifications:

Bachelor’s degree in related field and 3 years office management experience in a complex office environment or equivalent combination of education and experience. Or 5+ years of experience in office management.
Proficiency with computers and standard office programs including Microsoft Office, electronic databases, email, and web applications.
Effective written and verbal communication skills.
Demonstrated ability to work independently with minimal supervision.
Demonstrated ability to maintain confidentiality over transactions involving personnel and other sensitive matters.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

Preferred Qualifications

Proficiency with website content management systems (e.g., Drupal, WordPress).
Bilingual (English/Spanish)
Photographic skills
Experience in independent problem solving.
Demonstrated ability to multi-task and work independently with subordinates, colleagues, students, faculty, administrators, and the public.
Ability to organize, delegate, administer, communicate, and follow through on assigned tasks.

Working Conditions/Schedule

May require working outside in inclement weather.

Requires evening and weekend work.

Requires overnight travel.

This position is deemed essential, and the incumbent is expected to contact his/her supervisor (or Person in Charge) by phone during inclement weather, emergency and other University work curtailments or closures to determine if she/he must report to work.

Salary Range

$50,000-$65,000

Anticipated Start Date

2026-12-01

Anticipated End Date

When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

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More about this job

Responsibilities

Support the station director with daily administrative operations, purchasing, purchase card management, and faculty grant budget preparation and oversight. Serve as the Human Resources liaison, maintain personnel records and paperwork, and help coordinate meetings, events, and Field Days.

Requirements

Requires a bachelor’s degree in a related field and three years of office management experience in a complex office environment, or an equivalent combination of education and experience; alternatively, five or more years of office management experience. Candidates must be proficient with standard office software and demonstrate effective communication, independent work, and confidentiality; a valid driver’s license and successful criminal history and motor vehicle checks are also required.

Skills

Office Management
Administrative Operations
Purchasing
Purchase Card Management
Grant Budget Preparation
Budget Management
Human Resources Administration
Personnel Records Management
Microsoft Office
Electronic Databases
Written Communication
Verbal Communication
Confidentiality
Problem Solving
Event Coordination
Website Content Management

Visa sponsorship

Not detected in the job text

Hiring contact

Stuart Reitz

Hiring contact email

stuart.reitz@oregonstate.edu

Keywords

Office Management
Administrative Operations
Purchasing
Farm Equipment
Information Technology Purchases
Purchase Cards
Grant Budgets
Budget Oversight
Human Resources
Personnel Records
Hiring Paperwork
Microsoft Office
Electronic Databases
Email
Web Applications
Drupal
WordPress
Event Coordination
Field Days
Agricultural Sciences
Sustainable Agriculture
Natural Resource Conservation
Confidentiality
Motor Vehicle History Check

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