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Added 10 mins ago
CO
Administrative Assistant 3 - Records
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- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
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Ornge

Payroll Coordinator

Mississauga, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Dec 2, 2026
Experience: 2-3 years of payroll experience in a Payroll Coordinator or similar role.
Working hours: 37.5 hours/week
Posting language: English
Posted: Nov 2, 2026

Original job description

Payroll Coordinator

Reference #: 2026-130

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Position Title

Payroll Coordinator

Department/Section

Corporate Services

Employment Status

Contract Full Time

Up to 12 months

Targeted Hiring Range

$62,459-$74,170

Salary Range

$62,459-$85,881

Work Mode

Hybrid (3 Days In-Office Per Week)

Existing Vacancy

Yes

Location

5310 Explorer Drive, Mississauga

Hours of Work

37.5 hours/week

Posting Open Date

October 30, 2026

Posting Close Date

November 6, 2026

The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider a wide array of factors such as the individual’s skillset, level of experience applicable to the role and internal equity considerations.

Uplifting Your Career at Ornge

Join a team where accuracy, collaboration, and service make a real impact. Ornge is seeking a motivated and detail-oriented Payroll Coordinator to support the timely and accurate processing of payroll for employees across both unionized and non-unionized environments. In this role, you will maintain payroll records in accordance with Ornge policies, Collective Bargaining Agreements, and applicable provincial and federal legislation, helping ensure employees are paid correctly and on time.

This opportunity is ideal for a payroll professional with 2-3 years of experience who has obtained, or is working toward, their Payroll Compliance Practitioner (PCP) designation and is looking to grow their career within a dynamic and high-performing Payroll team. You'll gain valuable exposure to payroll processing, benefits administration, reconciliations, year-end activities, and collective agreement interpretation while working alongside a knowledgeable and supportive payroll team. If you're passionate about delivering exceptional service, thrive in a fast-paced environment, and are looking to advance your payroll career, this role offers the opportunity to develop your expertise while supporting a critical function within the organization.

Key Accountabilities:

Prepare payroll for processing by reviewing reports, validating data, completing required corrections, and seeking clarification as needed to ensure accurate and timely payroll administration.
Collect, verify and accurately enter payroll data into ADP Workforce Now (WFN) system.
Ensure payroll activities are compliant in accordance with Collective Bargaining Agreements (CBAs), internal polices and provincial/federal legislation.
Maintain payroll records and respond to payroll-related inquires in a timely and professional manner.
Investigates and resolve employee inquires related to pay, benefits, pension, leaves of absence, and other payroll-related matters.
Support year-end and new-year payroll activities within ADP Workforce Now including payroll schedule updates, pay date configuration, testing CCP, EI & Pension) and carry-over processing.
Assist with the reconciliation of union dues deductions, pension contributions, benefits invoices and WSIB remittances.
Participate in testing/implementation of new payroll codes, and system changes to ensure accuracy and compliance.
Collaborate with Human Resources, Finance and other stakeholders to support payroll operations.

Qualifications:

Post‑secondary diploma or degree in Business, Accounting, Payroll, or a related field, or an equivalent combination of education and hands‑on payroll experience.
2-3 years of payroll experience in a Payroll Coordinator or similar role.
PCP (Payroll Compliance Professional) designation or actively working towards obtaining this designation.
Experience in processing payroll through the full payroll cycle.
Hands on experience using ADP Workforce Now (WFN) for payroll administration and processing.
Highly organized and detail-oriented with strong communication skills.
Ability to work independently and collaborate with payroll team and other cross-functional stakeholders.
Adaptable to managing multiple priorities, changing business needs, and meet deadlines in a fast-paced environment.
Experience working in a unionized environment and interpreting Collective Bargaining Agreements (CBAs) is considered an asset.

Total Rewards:

Health and Dental Benefit Plan Automatic Enrollment.
24/7 Employee and Family Assistance Program.
4% in lieu of vacation.
Premium Defined Benefits Pension Plan Optional Enrollment.
PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!

At Ornge, we are:

Community connectors.
Equity in healthcare.
Strong in our convictions.
Proud of the services we provide.
Uplifting in our mission, values, and services.

You can expect us to be:

Competitive in pay, benefits and more.
Promoters of diversity.
Champions of inclusivity and accessibility.
Committed to your career advancement.
A tight-knit, supportive culture.

A bit about you:

You are driven by our collective desire to make a difference.
Excited by problem solving and excels at in-the-moment decision making.
Teamwork has always been where you thrive.
You are ready to put your skills into action in a fast-paced environment.

What’s next:

If you are ready to uplift lives, apply directly online.
On apply, we’ll send you an email on how to check your application status within Jobvite.
Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at HR@ornge.ca.
Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group including First Nations, Métis, Inuit, and urban Indigenous peoples; Francophone persons; Black and racialized persons; members of 2SLGBTQIA+ communities; and persons with disabilities.
Ornge communicates with candidates for job openings by email and does not incorporate AI technology in its recruitment process. Applicants are responsible to check their email for updates and ensure they can receive messages from unfamiliar senders. We send time-sensitive information via email; it is important for applicants to check their email frequently. If we do not receive a response from applicants, we will assume that they are no longer interested in the position, resulting in the removal of their application from the competition.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply About employer

More about this job

Responsibilities

Prepare and process accurate, timely payroll by validating and entering employee data in ADP Workforce Now, maintaining records, and ensuring compliance with collective agreements, company policies, and applicable legislation. Respond to employee payroll inquiries and support benefits and deduction reconciliations, year-end activities, system testing, and collaboration with Human Resources and Finance.

Requirements

Candidates need a post-secondary diploma or degree in Business, Accounting, Payroll, or a related field, or equivalent education and hands-on experience, along with 2–3 years of payroll experience. A PCP designation or progress toward it and hands-on ADP Workforce Now experience are required; unionized-environment experience and collective agreement interpretation are assets.

Skills

Payroll Processing
ADP Workforce Now
Payroll Compliance
Payroll Reconciliation
Benefits Administration
Pension Administration
Collective Bargaining Agreement Interpretation
Payroll Recordkeeping
Year-End Payroll Processing
Data Validation
Attention to Detail
Communication
Problem Solving
Time Management
Cross-Functional Collaboration

Benefits

Health and Dental Benefits
Employee and Family Assistance Program
Vacation Pay in Lieu
Defined Benefit Pension Plan
Employee Promotional Programs

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Payroll Coordinator
ADP Workforce Now
Payroll Compliance Practitioner
PCP
Collective Bargaining Agreements
Payroll Processing
Payroll Administration
Payroll Records
Benefits Administration
Pension Contributions
Union Dues
WSIB Remittances
Payroll Reconciliation
Year-End Processing
Payroll System Testing
Payroll Codes
Provincial Legislation
Federal Legislation
Human Resources
Finance
Employee Inquiries
Leaves of Absence
Data Validation
Unionized Environment

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