Closed listing
Sales, Export and IT Administrator
- Montreal, QC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Keep orders, export permits and office IT on track.
Full-time, permanent. In our Montréal office, Monday to Friday. Not remote. Reports to the VP Sales. Training provided.
About usOSCP builds inertial sensors (IMUs) in Montréal. Our sensors keep drones, robots and aircraft navigating. This works even when satellite navigation (GNSS) is jammed or gone. Our customers work in defense, aerospace, robotics and maritime. We are about 20 people.
The jobA typical week is about 45% sales, 25% export, and 30% IT and other tasks.
Sales paperwork (about 45%)
- Enter purchase orders and update the CRM
- Prepare proforma and commercial invoices with finance
- Book shipments and work with customs brokers
- Track demo and loan units
- Handle trade-show logistics
Export permits (about 25%)
- Check end-use statements from customers
- Prepare and submit permit applications
- Answer government questions
- Screen customers against sanctions lists
- Match shipments to permits and keep records
Office IT and other (about 30%)
- Manage Microsoft 365 users and access
- Handle accounts and laptops when people join or leave
- Be the first stop for IT help
- Keep hardware, software licence and security records
- Work with IT vendors
- Help our admin team
Pricing stays with sales. Billing stays with finance.
About you- At least 2 years of office work in sales, export or IT
- Willing to learn the other two areas
- Careful with documents
- Computer knowledge required: tech savvy, strong with Microsoft 365
- Discreet with private information
- Legally entitled to work in Canada
- In our Montréal office, Monday to Friday. Not remote.
Nice to have, not required:
- NEXCOL, CBSA CERS, HS codes, Incoterms, US EAR, CITP
- Microsoft 365 or Entra ID admin, Intune
- Zoho, Salesforce, SAP or another CRM or ERP
- AEC, DEC or DEP in logistics, international trade or IT
English: advanced, spoken and written. Much of the work is in English. Many customers and distributors are in the US, Europe and Asia. They write in English. You check their orders, contracts and end-use statements. You follow up with them in English.
French: intermediate, spoken and written. You use it with Quebec suppliers, carriers and customs brokers.
- Training provided on export permits
- Equity through stock options
- Group insurance after the three-month probation
- Paid vacation and Quebec statutory holidays
Email your CV (PDF) and a short note to careers@oscp.com. Subject: Administrator / Your Name.
OSCP is an equal opportunity employer.
More about this job
Responsibilities
Process sales paperwork, coordinate shipments and customs brokers, track demo and loan units, and manage export permit applications and related records. Administer Microsoft 365 accounts and access, provide first-line IT support, maintain hardware, software, and security records, and assist the administration team.
Requirements
Applicants need at least two years of office experience in sales, export, or IT, strong Microsoft 365 skills, careful document handling, discretion, and legal authorization to work in Canada. Advanced spoken and written English and intermediate spoken and written French are required; experience with export systems, CRM or ERP platforms, IT administration tools, or relevant logistics, trade, or IT education is an asset.
Skills
- Sales Administration
- Export Documentation
- Export Permit Applications
- Purchase Order Processing
- CRM Management
- Invoicing
- Shipment Coordination
- Customs Brokerage Coordination
- Sanctions Screening
- Microsoft 365 Administration
- User Access Management
- Laptop and Account Provisioning
- IT Support
- Hardware and Software License Records
- Document Management
- English Communication
Benefits
- Stock Options
- Group Insurance
- Paid Vacation
- Quebec Statutory Holidays
- Training
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Sales
- Logistics
- Technology
- Government & Public Sector
Keywords
- Inertial Measurement Units
- Drones
- Robotics
- Aerospace
- Defense
- Maritime
- Purchase Orders
- CRM
- Proforma Invoices
- Commercial Invoices
- Customs Brokers
- Export Permits
- End-Use Statements
- Sanctions Lists
- NEXCOL
- CBSA CERS
- HS Codes
- Incoterms
- US EAR
- CITP
- Microsoft 365
- Entra ID
- Intune
- Zoho
- Salesforce
- SAP
- CRM and ERP Systems
- IT Support
- Security Records
- Microsoft 365 Administration