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Added 7 mins ago
S
Software Engineer, Back-End - Mail (Canada)
Superhuman
Remote, Canada
- $150,000 to $192,000 USD / year
- Full-time
- Remote
…workspaces, Mail’s inbox management, and Go, the proactive AI assistant that understands context and delivers help automatically. Founded in 2009, Superhuman empowers over 40 million…
Added 23 mins ago
LP
CPSAR Student Research Assistants
Lethbridge Polytechnic
Lethbridge, AB
- Internship
This project addresses sexual violence, and the research assistant will encounter sensitive content, including participant accounts, survey and interview data, and resource materials…
Added 37 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Richmond, BC
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 37 mins ago
S
Stage Experience Lead - Full Time
sephora.com
Grande Prairie, AB
- $20 to $23.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 37 mins ago
UO
TA (CUPE) - SYS5100 A - Winter 2027
University of Ottawa
Ottawa, ON
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 37 mins ago
UO
TA (CUPE) - DTI5310 W - Winter 2027
University of Ottawa
Ottawa, ON
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 37 mins ago
UO
TA (CUPE) - SYS5185 A/GNG5300 G - Winter 2027
University of Ottawa
Ottawa, ON
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 37 mins ago
Licensed Assistant Manager Winnipeg MB, LensCrafters
EssilorLuxottica Group
Winnipeg, MB
The Assistant Manager acts as a leader in absence of, or in support of the Store Manager & behaves as a business owner within the marketplace & LensCrafters organization. Represents…
Added 37 mins ago
Licensed Assistant Manager Brampton, ON-LensCrafters
EssilorLuxottica Group
Brampton, ON
The Assistant Manager acts as a leader in absence of, or in support of the Store Manager & behaves as a business owner within the marketplace & LensCrafters organization. Represents…
Added 37 mins ago
Assistant Manager II
EssilorLuxottica Group
Vaughan, ON
The Assistant Manager II is a core member of the leadership team that drives Sunglass Hut's success. The Assistant Manager II works in partnership with the Store/Multi Store Manager to…
Added 52 mins ago
NS
Physiotherapist - Rehabilitation & Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Internship
Added 52 mins ago
NS
4th Class Power Engineer - Maintenance and Operations
Nova Scotia Health Authority
Waterford
- Internship
Reporting to the Chief Engineer and/or Assistant Manager, the 4th Class Engineer troubleshoots, maintains, and repairs facility infrastructure equipment and carries out maintenance and…
Added 52 mins ago
KG
Operations Assistant
KUTHALA GROUP
Georgetown, ON
- Full-time
Role Description The Operations Assistant is a full-time, on-site role based in Georgetown, ON. This position supports daily operational activities across Kuthala Group’s divisions,…
Added 52 mins ago
P&
Facility Assistant (Maintenance)
Parrish & Heimbecker, Limited
Tisdale, SK
- Full-time
We are seeking a Facility Assistant (Maintenance) to join our Grain team. This role is responsible for assisting in the overall operation of the facility and achievement of production…
Added 52 mins ago
NS
Care Team Assistant - Simpson Landing - Mental Health & Addictions
Nova Scotia Health Authority
Dartmouth, NS
- Internship
…direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on the needs of the patient and program/unit. As a member of the collaborative care…
Added 52 mins ago
B
Executive Assistant
Bell
Montreal, QC
- Full-time
The Executive Assistant will provide high-level administrative support to the President, Bell Sovereign Platforms and National AI Consortium and his team of executives. This role requires…
Added 1 hour ago
IH
Administrative Assistant II | Quality & Patient Safety
Interior Health Authority
BC · British Columbia, Canada
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant II to provide confidential administrative support functions to the Quality & Patient Safety team.
Added 1 hour ago
IH
Administrative Assistant | Medical Administration
Interior Health Authority
BC · British Columbia, Canada
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Medical Administration team.
Added 1 hour ago
RL
Senior Bookkeeper
RLB LLP
Guelph, ON
- Full-time
…clients on complex bookkeeping engagements or experience at the assistant controller level, we want to meet…
Added 1 hour ago
WC
General Merchandise Assistant Manager
Walmart Canada
Drayton Valley, AB
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 1 hour ago
IH
Administrative Services Assistant | Urgent and Primary Care
Interior Health Authority
Cranbrook, BC
- Full-time
Cranbrook Urgent & Primary Care has an exciting opportunity for a permanent part time (0.89FTE) Administrative Services Assistant to join their Team!
Added 1 hour ago
WF
Prepared Foods Team Member (Deli Service Counter & Culinary Venues) - Part Time
Whole Foods Market
Oakville, ON
- Part-time
Added 1 hour ago
IH
Medical Laboratory Assistant
Interior Health Authority
Salmon Arm, BC
- Temporary
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Shuswap Lake General Hospital in Salmon Arm, BC. If Medical…
Added 1 hour ago
WF
Produce Production Team Member (Fruit and Vegetable Cutter) - Full Time
Whole Foods Market
Oakville, ON
- Full-time
Added 1 hour ago
TC
Assistant Store Manager Marshalls York Major Village
TJX Canada – Winners, Marshalls, HomeSense
Vaughan, ON
- $48,592.5 to $68,029.5 CAD / year
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…

OSI Maritime Systems

Corporate Management - Executive Assistant

Burnaby, BC, Canada

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Job details

Posting language: English
Posted: Oct 27, 2026

Original job description

Who are we?

At OSI Maritime Systems, we pride ourselves on delivering world-class navigation and bridge systems. With decades of experience serving military customers, we remain at the forefront of innovation in the maritime industry. Our collaborative and dynamic environment ensures every team member contributes to advancing marine safety and operational excellence. With a global presence, we are proud to have offices in Canada, UK, Taiwan, Australia and Germany.

The mission of the Executive Assistant is to provide support to the Executive Leadership. This role is highly operational, specializing in the execution & smooth running of Leadership’s day to day functions. Success in this role requires initiative, energy, curiosity and discretion.

What will you do?

Serves as a point of contact for stakeholders on business matters pertaining to the CEO & COO. Coordinating both weekly calendars
Assists with communication efforts; prepares presentations and schedules meetings on behalf of the CEO & COO.
Monitors and maintains the divisional workflow of reports, ensuring all actions are recorded, tracked and reported on.
Prepares agendas, attends meetings to take notes and captures actions as required.
Maintains a close working relationship with other divisions within the company. Communicates proactively with key stakeholders at varying levels of seniority.
Manages and prepares a variety of confidential and sensitive documents.
Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail, ensuring critical timelines are met.
Travel arrangements and invoices
Ad hoc reports, duties and or presentations as required

What will you bring?

Education: University or college degree in Business Management, Business Administration or similar
Experience: Minimum of 4-6 years’ experience in a growing company working directly with executives; working with a remote workforce is an asset.
Skills: Excellent interpersonal and organizational skills, high level of professionalism, integrity, discretion and judgment.
Strong attention to detail; ability to solve problems, prioritize, in a fast-paced and changing environment.
Other: Required to obtain security clearance. Must be an advanced user of MS Office 365 suite of tools, especially Teams, Excel, PowerPoint and Outlook

Why work for OSI?

Collaborative Culture: Work with a talented and supportive team that values innovation and teamwork.
Diversity, Equity, and Inclusion: OSI is committed to fostering a workplace where everyone feels respected, valued, and empowered to contribute their best.
Growth Opportunities: We invest in our employees' professional development and career growth with an annual employee driven development program.
Competitive Benefits: Enjoy health, dental, RSP, vacation and a healthy work-life balance environment!

If you need accommodations during the hiring process, please contact Talent Acquisition.

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More about this job

Responsibilities

The Executive Assistant provides operational support to the CEO and COO by managing calendars, communications, and meeting logistics. They are responsible for tracking divisional workflows, preparing reports, and handling sensitive documentation with high discretion.

Requirements

Candidates must possess a university or college degree in Business Management or a related field and have 4-6 years of experience supporting executives. Proficiency in the MS Office 365 suite and the ability to obtain security clearance are mandatory.

Skills

Executive support
Calendar management
Communication
Presentation preparation
Workflow management
Meeting coordination
Stakeholder management
Confidentiality
Attention to detail
Problem solving
MS Office 365
Teams
Excel
PowerPoint
Outlook
Organizational skills

Benefits

Health insurance
Dental insurance
RSP
Vacation
Professional development program

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Business Management
Business Administration
Navigation systems
Bridge systems
Maritime industry
Operational excellence
Stakeholder management
Workflow management
Confidentiality
MS Office 365
Teams
Excel
PowerPoint
Outlook
Security clearance
Reporting
Communication
Professionalism
Organizational skills

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