Accounts Payable Specialist

Overview

At OSL Retail Services, we believe people are the heart of everything we do, and it is an exciting time to be part of something special! Our momentum is growing, and is fueled by innovation, collaboration, and a shared entrepreneurial spirit that drives real results. Founded in 2012 in Mississauga, Ontario, OSL delivers customized sales solutions in retail, direct sales, and customer acquisition, all built on a foundation of integrity, respect, and passion. Our culture thrives on connection, purpose, and growth. If you’re looking for a place where your talents are valued, your ideas matter, and your career can grow, we’d love to meet you.

About the role:

We are seeking an Accounts Payable Specialist. Reporting to Senior Financial Analyst, our ideal candidate is responsible for executing day-to-day accounts payable operations in a fast-paced retail and direct sales environment. You will ensure invoices, payments, and financial records are accurately processed, reconciled, and maintained in alignment with company policies and financial controls.

In this role, you maintain accuracy, compliance, and timeliness across all AP activities with overall financial integrity. This role is hands-on and execution-focused, working closely with Finance, Operations, vendors, and internal stakeholders to ensure seamless processing and continuous improvement of AP processes.

Location: Mississauga 5 days a week

What you’re responsible for:

Accounts Payable Execution

• Process high volumes of invoices with accuracy, proper coding and timely entry into accounting systems
• Validate invoices against PO’S, contracts and internal approvals to ensure compliance with policies
• Prepare and process vendor payments (ACH, wires, cheques) in accordance with payment schedules
• Maintain accurate and up-to-date vendor records and account details

Reconciliation & Financial Accuracy

• Reconcile vendor statements and resolve discrepancies in a timely manner
• Support month-end close activities, including accruals, reporting, and account reconciliations
• Ensure data accuracy and integrity across AP systems and financial records
• Identify and escalate discrepancies or issues impacting financial accuracy

Vendor & Stakeholder Coordination

• Act as the primary point of contact for vendor inquiries related to invoices, payments, and account status
• Liaise with internal stakeholders (Finance, Operations, Procurement) to resolve payment issues
• Build strong working relationships with vendors and internal teams to support timely and accurate processing

Compliance, Controls & Risk Mitigation

• Ensure adherence to internal financial controls, approval workflows, and audit requirements
• Maintain documentation and audit trails for all AP transactions
• Identify risks related to duplicate payments, incorrect coding, or non-compliant invoices and act
• Support internal and external audit requests related to AP transactions

Process Improvement & Optimization

• Identify opportunities to improve AP processes, workflows, and efficiency
• Supporting automation initiatives and system enhancements (e.g. invoice processing tools, ERP improvements)
• Maintain standardized procedures and documentation for AP processes
• Contribute to continuous improvement efforts within the Finance function

Systems & Reporting Support

• Utilize ERP/accounting systems to manage AP workflows, reporting, and tracking
• Support reporting on AP metrics (e.g., invoice cycle time, aging, outstanding liabilities)
• Assist with data requests and financial reporting as required by Finance leadership

Job Requirements:

• 3+ years of experience in accounts payable, finance operations, or a related accounting role
• Strong attention to detail with a focus on accuracy and compliance
• Understanding of accounting principles and AP processes (invoice matching, reconciliation, accruals)
• Strong organizational and time management skills with the ability to manage high-volume workloads
• Effective communication and stakeholder management skills
• Proficiency in Microsoft Excel and accounting/ERP systems (e.g., SAP, Oracle, Dynamics)
• Experience with expense or invoice platforms (e.g., Concur) is an asset
• Ability to work independently and in a fast-paced, deadline-driven environment
• Bachelor’s degree or diploma in Accounting, Finance, or a related field preferred

Let's Talk Perks:

While the starting salary for this role typically begins at $60k - $85k, your final offer will reflect your relevant skills, individual strengths and experience. Beyond the numbers, we’re proud to offer a holistic package that includes bonus opportunities, room to grow, chances to be recognized, top-tier benefits, and perks that make coming to work something you can look forward to. We’re committed to supporting your success every step of the way.

• Generous time off: Start with 3 weeks of vacation, plus extra flex days to recharge
• Comprehensive benefits package: Includes medical, dental, vision, health spending account, and Teladoc virtual care
• Retirement support: Company-sponsored savings plan to help build your financial future
• Top-tier tools: Best-in-class systems and equipment so you can do your best work
• OSL Cares: Opportunities to give back through community and charity initiatives
• Career growth: Ongoing training, development, and programs to help you advance
• Award-winning culture: Proud to be one of Canada’s Best Managed Companies for 8 years running - now a Platinum Club member.
• Invested in you: Structured employee development programs designed to help you thrive.
• Perks & Discounts: Enjoy savings on electronics, fitness memberships, and more through exclusive employee programs.

The Interview Process:

• Step 1: If your profile is a match, we will invite you for a first conversation with the recruiter.
• Step 2: The next step is an in-person interview with the hiring Manager.
• Step 3: The next step is an in-person interview with the hiring Manager and Director.

If this sounds like you and you are excited to be a member of our team, please apply now.

Disclaimer: As part of our recruitment process, we utilize artificial intelligence (AI)-based tools to assist with certain stages, including initial resume screening and skills-matching assessments. These tools are designed to help our hiring team identify candidates whose experience and qualifications align closely with the requirements of the role. Please note that all final hiring decisions are made by our recruitment team.  The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.  In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.