Jobs in Canada

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Added 2 days ago
SP
Life Enrichment Assistant (Memory Care & Assisted Living)
Shiplake Properties
Toronto, ON
- Full-time
Must possess excellent interpersonal and verbal communication skills to deal with a wide variety of personalities
Added 8 days ago
IH
Medical Office Assistant
Interior Health Authority
Logan Lake, BC
- Part-time
…healthcare environment? Logan Lake Health Centre is seeking a Relief Part-Time Medical Office Assistant to join our dedicated team in the beautiful community of Logan Lake, British…
Added 8 days ago
M
Medical Laboratory Assistant/Technician
Medcan
Toronto, ON
- $41,830 to $57,516.25 CAD / year
- Full-time
Medcan's Laboratory and Clinic Testing team is seeking a qualified and compassionate Medical Laboratory Assistant/Technician for a Full Time position.
Added 12 days ago
WS
Educational Assistant C
Winnipeg School Division
Winnipeg, MB
- Full-time
WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities…
Added 13 days ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Full-time
WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities…
Added 14 days ago
CH
Mental Health Assistant - BSU
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Basic Life Support (BLS) certification required within 90 days of hire
Added 15 days ago
OH
Hospitality and Facilities Coordinator
Osler, Hoskin & Harcourt LLP
AB · Calgary, AB
- Full-time
Reporting to the Senior Manager, Office Operations, the Facilities & Hospitality Assistant will execute a variety of administrative tasks in support of the Office Services and Hospitality…
Added 15 days ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Part-time
WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities…
Added 16 days ago
CD
Early Childhood Assistant (PT 18 Months Contract - Fraser Mustard)
Child Development Institute
Toronto, ON
- Part-time
…supporting lunch service, cleaning tables, setting up cots for nap time, assisting with wake up routine, relieving and covering breaks, and supporting the escorting of children up and down…
Added 20 days ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Part-time
WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities…
Added 20 days ago
MC
Medical Office Assistant - Greenlane
Medicentres Canada Inc.
Newmarket, ON
- $18.5 to $19.5 CAD / hour
- Part-time
Regardless of your role, you will be an integral part of our customer-first team and are guaranteed to make an impact on the lives of Canadians. Medicentres is seeking to change the way…
Added 20 days ago
PC
Security Supervisor
Playtime Casino
Hanover, ON
- Part-time
In this key role, you will be an integral part of the security team, ensuring Gateway’s staff, property, company assets and valued guests are secure and protected at all times. You will…
Added 23 days ago
PH
Writers Room Server Assistant (Part Time)
Park Hyatt
Toronto, ON
- Part-time
Must have a flexible schedule, be highly motivated and quality driven
Added 23 days ago
GC
Dual Security Officer/Supervisor
Gateway Casinos
Thunder Bay, ON
- Part-time
In this key role, you will be an integral part of the security team, ensuring Gateway’s staff, property, company assets and valued guests are secure and protected at all times. You will…
Added 23 days ago
GC
Dual Security Officer/Supervisor
Gateway Casinos and Entertainment Limited
Thunder Bay, ON
- Part-time
In this key role, you will be an integral part of the security team, ensuring Gateway’s staff, property, company assets and valued guests are secure and protected at all times. You will…
Added 29 days ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Full-time
WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities…
Added 1 month ago
TW
Medical Secretary
The West Durham Family Health Team
Pickering, ON
- Full-time
Successful candidate must have a positive attitude and a strong work ethic · This position includes evening shifts and a rotating Saturday shift
Added 1 month ago
Medical Office Assistant
WELL Health Technologies Corp
Vancouver, BC
Patient Care duties – Coordinate patient care through the clinic: checking in, prepping, escorting to exam rooms, preparing exam or treatment rooms, answering questions, providing…
Added 1 month ago
HR
Shift Lead, Security - Casino Security
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- $28.36 CAD / hour
- Part-time
Assist patrons with a wide variety of inquiries and situations including providing information about the property and events, giving directions and possibly escorting them if necessary.
Added 1 month ago
HR
Security Officer - Casino Security
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- $21.06 CAD / hour
- Full-time
Assist patrons with a wide variety of inquiries and situations including providing information about the property and events, giving directions and possibly escorting them if
Added 1 month ago
RJ
Administrative Assistant
Raymond James Ltd.
Calgary, AB
- Full-time
The primary role of the Administrative Assistant is to support a team of financial advisors to ensure that the team’s administrative function is managed efficiently and effectively. The…
Added 1 month ago
RJ
Administrative Assistant
Raymond James
Calgary, AB
- Full-time
The primary role of the Administrative Assistant is to support a team of financial advisors to ensure that the team’s administrative function is managed efficiently and effectively. The…
Added 1 month ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Contract
WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities…
Added 1 month ago
WS
Educational Assistant C
Winnipeg School Division
Winnipeg, MB
- Full-time
WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities…
Added 1 month ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Part-time
WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities…

Osler, Hoskin & Harcourt LLP

Hospitality and Facilities Coordinator

AB, Canada
Calgary, AB, T2P 1N2, Canada

Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Reporting to the Senior Manager, Office Operations, the Facilities & Hospitality Assistant will execute a variety of administrative tasks in support of the Office Services and Hospitality Departments.

Major Responsibilities

Facilities & Office Services

Coordinates essential workplace operations including boardroom set-ups, office and workstation moves, furniture and maintenance requests, visitor office bookings, and student rotations, to support a safe, functional, and professional office environment.
Maintains accurate workplace information and a consistent professional environment by preparing documentation, signage, labels, and nameplates and updating office directories.
Drives the timely resolution of deficiencies identified in inspection reports by scheduling and coordinating required work and keeping the Senior Manager, Office Operations informed of progress.
Coordinates and executes the installation of artwork, certificates, and other workplace displays to maintain firm standards and a professional office environment.
Uses Visio to create and regularly update office floor plans, supporting accurate space planning and occupancy management.
Safeguards operational readiness by maintaining inventory and ordering office supplies, workplace equipment, operational materials, chemicals, paper products, and related items.
Serves as a key liaison with firm members and vendors, coordinating request status, timing, costs, pickup schedules, shipments, and repairs and resolving issues to minimize service disruptions.
Coordinates secure vendor and trade access by arranging freight-elevator and loading-dock bookings, escorting vendors when required, coordinating security-guard coverage within firm space, and maintaining accurate booking details.
Creates new and replacement access cards and submits requests to Brookfield for elevator and after-hours access.
Advances departmental ISO compliance by supporting related initiatives and helping ensure required procedures are followed, including key and access-card logging and file-cabinet assignments and updates.
Serves as a trained Fire Warden, guiding firm members during drills and emergency evacuations and preparing incident reports as required.
Provides administrative and operational support to the Senior Manager, Office Operations.

Hospitality

Maintains the day-to-day readiness and functionality of kitchens, boardrooms, meeting spaces, hospitality stations, client areas and internal lunchroom.
Monitors and helps maintain equipment such as refrigerators and filters, Hobart dishwashers, coffee machines, water dispensers, beer-tap, identifying issues and coordinating service or repairs as required.
Coordinates hospitality vendor visits by communicating service requirements, arranging access, escorting service providers within firm space, and following up to ensure work is completed.
Maintains inventory levels and coordinates replenishment of firm snacks, beer kegs, replacement filters, bathroom paper products and service items.
Provides backup support as operational needs require, including reception coverage, kitchen cleaning and restocking, boardroom set-ups, and responding to meeting room and service requests.

Position Requirements

Education and Experience

High school diploma and a minimum of two years of experience in facilities, office services, hospitality, workplace services, customer service, or a related field. Experience within a professional services environment is considered an asset. An equivalent combination of education, training, and experience may be accepted.

Knowledge and Skills

Exceptional customer service orientation with a professional and approachable manner

Strong organizational and time-management skills

Excellent verbal and written communication skills

Strong interpersonal and problem-solving skills

High attention to detail and commitment to workplace standards

Ability to work independently and as part of a team

Intermediate proficiency with Microsoft Office applications

Basic facilities and building systems knowledge considered an asset

Ability to frequently lift up to 30 lbs and occasionally lift up to 70 lbs

Ability to maintain confidentiality and exercise discretion

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Facilities & Hospitality Assistant coordinates essential workplace operations, including boardroom set-ups, office moves, and maintenance requests. They also manage hospitality services, ensuring the functionality of kitchens and meeting spaces while maintaining inventory levels.

Requirements

Candidates must have a high school diploma and at least two years of experience in facilities, office services, or a related field. Strong organizational, communication, and customer service skills are required, along with the ability to lift up to 70 lbs.

Skills

Facilities management
Hospitality
Customer service
Office administration
Problem-solving
Time management
Organizational skills
Microsoft Office
Visio
Inventory management
Vendor coordination
Communication skills
Interpersonal skills
Attention to detail
Emergency response

Visa sponsorship

Not detected in the job text

Keywords

Facilities
Hospitality
Office Services
Workplace Operations
Boardroom Set-up
Inventory Management
Vendor Liaison
Visio
Microsoft Office
Fire Warden
Administrative Support
Maintenance
Customer Service
Space Planning
Occupancy Management
Professional Services
Safety
ISO Compliance

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Work requirements

Jobs in Canada