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Added 7 mins ago
AC
Assistant Administratif RH/HR Administrative Assistant
Aston Carter
Saint-Jean-sur-Richelieu, QC
- $29 to $34 CAD / hour
- Contract
…programmes de reconnaissance de l'ancienneté, les années de service, les cadeaux de naissance et les reconnaissances de deuil. Mettre à jour l'organigramme sur une base mensuelle.…
Added 4 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Blainville, QC
- Full-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 6 hours ago
AN
Project Manager (Design-Build)
Avia NG Airport Consultants
Richmond Hill, ON
- $100,000 to $140,000 CAD / year
- Full-time
We are currently seeking a client-oriented Design-Build Project Manager to join our team in Richmond Hill.
Added 8 hours ago
BL
Legal Assistant - Privacy
BC Legal Management Association
Vancouver, BC
- Other
…and advocacy firm. We are dedicated to providing unparalleled client service, maintaining a deep understanding of our clients’ businesses and building ongoing client…
Added 8 hours ago
S
Laboratory Assistant
SoTalent
Montreal, QC
- Full-time
I am currently seeking a Lab Assistant on behalf of a major industrial construction and materials leader for their facility in the Montreal area. This is an excellent opportunity for an…
Added 12 hours ago
UO
Clinical Manager, Student Health and Wellness
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
Added 12 hours ago
UO
Senior Coordinator, Competency Assessment
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
…in close collaboration with the Clerkship Directors and the Assistant Dean, Student Assessment and…
Added 16 hours ago
DQ
assistant manager, restaurant
Dairy Queen
Burnaby, BC
- Full-time
Added 16 hours ago
Pharmacy Assistant (Kroll Data Entry)
CareRx
Oakville, ON
CareRx is looking for a Pharmacy Assistant L2 with Kroll pharmacy software experience to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy…
Added 16 hours ago
Pharmacy Assistant (Kroll Data Entry)
CareRx
Oakville, ON
CareRx is looking for a Pharmacy Assistant L2 with Kroll pharmacy software experience to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy…
Added 16 hours ago
Pharmacy Assistant (Kroll Data Entry)
CareRx
Richmond Hill, ON
CareRx is looking for a Pharmacy Assistant L2 with Kroll pharmacy software experience to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy…
Added 16 hours ago
Customer Care Representative
CareRx
Oakville, ON
Answering the telephone and all client account inquiries in a timely and professional manner
Added 16 hours ago
CI
Commercial Account Assistant
Cowan Insurance Group
Cambridge, ON
- Full-time
The successful candidate will provide administrative support on new and renewal accounts in partnership with Service Consultants to ensure client retention and timely customer service. You…
Added 16 hours ago
SW
Underwriting Assistant (SWG Specialty)
South Western Insurance Group
Pickering, ON
- $42,000 to $56,000 CAD / year
As an Underwriting Assistant, you will report to the UA Team Lead, will be a team player supporting the underwriting team, and will perform tasks to directly support our underwriters.
Added 16 hours ago
SW
Intermediate Underwriter (SWG Specialty)
South Western Insurance Group
Pickering, ON
- $68,500 to $85,000 CAD / year
The ideal candidate will be a highly self-motivated individual and collaborator who is client focused, proactive in dealing with situations and uses critical judgment to make decisions and…
Added 17 hours ago
OC
Assistant
Options Consulting Solutions
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars,…
Added 17 hours ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Mississauga, ON
- Full-time
Operate and maintain the prescription automation equipment used to generate and produce weekly compliance packs or vials for client pharmacies
Added 17 hours ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Mississauga, ON
- Full-time
We are hiring an Pharmacy Assistant, Central Pharmacy Services CPAK (1 Year Contract) for Night Shift, Sunday - Thursday (10:00pm-06:00am) with requirements to work some weekends and…
Added 20 hours ago
P
Assistant temps partiel jour
Provigo
Montreal, QC
- Part-time
Inspired by food? Committed to excellent service? So are we. At Provigo, we are Food Lovers! We are committed to our Employees and Customers and work hard to create a culture that allows us…
Added 20 hours ago
W
Reception / Sales Support Coordinator
Westeck
Chilliwack, BC
- Full-time
keywords: front desk, administrative assistant, customer service, customer support, order entry, inside sales, client services, sales coordinator, office assistant, data entry, business…
Added 20 hours ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Burnaby, BC
- Full-time
Operate and maintain the prescription automation equipment used to generate and produce weekly compliance packs or vials for client pharmacies
Added 20 hours ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Burnaby, BC
- Full-time
Operate and maintain the prescription automation equipment used to generate and produce weekly compliance packs or vials for client pharmacies
Added 20 hours ago
NF
Assistant Store Manager Fresh Full Time Day
No Frills
AB · Edmonton, AB
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 20 hours ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Richmond Hill, ON
- Full-time
Operate and maintain the prescription automation equipment used to generate and produce weekly compliance packs or vials for client pharmacies
Added 20 hours ago
MP
Pharmacy Data Specialist
MediSystem Pharmacy
Ottawa, ON
- Full-time
As a Pharmacy Data Technician, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…

Osler, Hoskin & Harcourt LLP

Practice Assistant, Privacy

Toronto, ON, M5X 1B8, Canada

The range of expected compensation for this position is $75,000 - $90,000 annually. · Full-time

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Job details

Pay: The range of expected compensation for this position is $75,000 - $90,000 annually.
Job type: Full-time
Posting language: English
Posted: Oct 9, 2026

Original job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

We are recruiting for a Practice Assistant to provide exceptional, proactive and strategic support to a Senior Partner within the Privacy Group, employing a highly effective triage-based approach to manage client, practice and Firm priorities in a fast-paced, high-volume environment.

As the senior legal administrative support for the Partner's practice, this role requires exceptional judgment, discretion, professionalism and initiative to anticipate needs, manage competing priorities, solve complex administrative challenges and ensure the seamless execution of day-to-day activities. The successful candidate will play a critical role in enhancing practice effectiveness, strengthening client relationships, driving operational excellence and enabling the Partner to focus on client service, thought leadership, business development and practice growth.

This job posting is for an existing vacancy.

Major Responsibilities

Deliver senior-level practice management and executive support to the Senior Partner, proactively identifying opportunities to improve efficiency, streamline processes and elevate the client experience while ensuring the effective coordination of all practice-related activities
Anticipate needs, identify issues before they arise, and independently develop and implement solutions while exercising sound judgment regarding matters requiring escalation
Maintain a thorough understanding of the Partner's practice, clients, priorities and business objectives in order to effectively manage competing demands and support informed decision-making
Monitor and manage the Partner's inbox and calendar with a high degree of autonomy and discretion, prioritizing communications, managing workflow, responding on the Partner's behalf where appropriate, and ensuring adherence to Firm records-management standards
Manage a complex and rapidly changing schedule, coordinating internal and external meetings, client engagements, speaking commitments, travel arrangements and business development activities while ensuring alignment with client and practice priorities
Act as the primary administrative point of contact for clients and key internal and external stakeholders, fostering strong relationships through responsive, professional and service-oriented support
Coordinate and oversee all aspects of matter administration, including file openings, conflict and intake processes, document management, research support, audit requests and compliance with Firm policies, procedures and security protocols
Manage document workflows from inception through finalization, including drafting, proofreading, editing, formatting and distribution of correspondence, presentations, reports and legal documents. Ensure all work product reflects the highest standards of accuracy, quality and professionalism
Support effective practice and financial management activities, including time-entry review, docket management, billing coordination, expense management, pre-bill review, collections support and adherence to client-specific billing requirements
Partner with Practice Management & Innovation and other Firm functions to support matter budgeting, reporting, process improvements and client service initiatives
Provide proactive support for client relationship management and business development activities, including maintaining biographies, preparing client materials, coordinating conferences and speaking engagements, supporting publications and managing client-facing events
Assist with the planning, coordination and execution of leadership, practice group and Firm initiatives, including preparing meeting materials, agendas, presentations and communications
Monitor Continuing Professional Development requirements and assist in tracking and coordinating accreditation-related activities
Build strong collaborative partnerships across the Firm by understanding stakeholder needs, facilitating communication and delivering exceptional service
Serve as a mentor and role model within the Legal Assistant team by sharing knowledge, assisting with onboarding and training, and supporting the development of less experienced team members
Demonstrate the highest level of professionalism, integrity and discretion when handling confidential, privileged and commercially sensitive information
Maintain flexibility and responsiveness in supporting a busy national practice, including managing urgent and time-sensitive matters that may require attention outside of regular business hours

Position Requirements

Education and Experience

The position requires the completion of a Community College diploma in Office, Legal or Executive Assistant plus a minimum of seven years’ experience as an Executive Assistant supporting a senior partner, practice group leader, executive or similarly senior professional in a legal or professional services environment. A university degree in a related discipline is considered an asset. An equivalent combination of education, training and experience may be considered.

Knowledge and Skills

Advanced proficiency with Microsoft Suites, including Outlook, Word, PowerPoint, Excel and Teams, with the ability to leverage technology to enhance efficiency, collaboration and client service
Strong aptitude for learning and effectively utilizing Firm technology, including document management systems, billing platforms, knowledge management tools and emerging AI-enabled solutions
Thorough knowledge of legal office procedures, administrative best practices and professional services environments
Exceptional written communication skills, including advanced drafting, proofreading, editing and document production capabilities
Superior organizational and project-management skills, with the ability to effectively coordinate multiple priorities while maintaining attention to detail and accuracy
Highly proactive and resourceful, with demonstrated ability to anticipate needs, solve complex problems independently and exercise sound judgment
Strong business acumen and client-service orientation, with the confidence and professionalism to interact effectively with senior executives, clients and stakeholders
Excellent interpersonal, communication and relationship-management skills, including the ability to influence, build trust and maintain strong working relationships at all levels
Demonstrated ability to manage sensitive and confidential information with discretion and professionalism
Strong analytical and critical-thinking skills, with the ability to research, assess information and make well-informed recommendations
Proven ability to perform effectively under pressure while managing deadlines, changing priorities and significant workloads
Demonstrated leadership capabilities, including mentoring, coaching and supporting colleagues while fostering a collaborative and positive team environment
Resilient, adaptable and solutions-focused, with a positive attitude, strong professional presence and a commitment to excellence

Compensation

The range of expected compensation for this position is $75,000 - $90,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 1 day per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.

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More about this job

Responsibilities

Provide senior-level practice management and executive support to a Senior Partner within the Privacy Group. Manage complex administrative tasks, client relationships, and practice operations to ensure efficiency and professional excellence.

Requirements

Requires a Community College diploma in Office, Legal, or Executive Assistant and a minimum of seven years of experience in a legal or professional services environment. Proficiency in Microsoft Office and strong organizational skills are essential.

Skills

Practice management
Executive support
Legal administration
Triage
Document management
Calendar management
Conflict and intake processes
Time-entry review
Billing coordination
Expense management
Proofreading
Drafting
Project management
Microsoft Office Suite
Communication
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Practice Assistant
Privacy Law
Legal Assistant
Executive Assistant
Practice Management
Document Management
Billing
Docket Management
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Teams
AI-enabled solutions
Conflict checks
Intake processes
Business development
Continuing Professional Development
Administrative support
Professional services

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