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Added 30 mins ago
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Ottawa Catholic School Board

Administrative Assistant - Human Resources Term

Ottawa, ON, Canada

This is a temporary position with an annual salary range of $54,167 to $66,088. · Contract

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Job details

Pay: This is a temporary position with an annual salary range of $54,167 to $66,088.
Job type: Contract
Apply by: Nov 6, 2026
Experience: 3 years of administrative experience.
Posting language: English
Posted: Oct 7, 2026

Original job description

Administrative Assistant - Human Resources

Non Affiliated (Level PES2)

(existing position)

*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*

The OCSB is currently seeking an Administrative Assistant - Human Resources . The possible work addresses for this position can be found in our .

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Under the direction of the Team Lead of Employee Relations and Staffing, the Administrative Assistant - Human Resources provides a broad range of administrative services to assist with the effective management of recruitment and employee relations. The role provides administration support to the Human Resources Officers as well as the Team Lead.

Job Description

Providing administrative support to the Employee Relations and Staffing team.
Supporting the full recruitment life cycle, including drafting and posting job opportunities on various platforms (Apply to Education, LinkedIn, Indeed, etc.), reviewing applications, scheduling interviews, administering tests, and preparing related materials.
Supporting the various transfer processes.
Administrative duties for all OCSB casual staffing and communicating with casual employees regarding their employment status.
Liaise with employees, Principals, Managers, Superintendents and external organizations and candidates.
Maintain seniority lists.
Providing guidance to staff on Board staffing policies and procedures.
Maintaining support documentation for various processes as well as preparing data for various reports and summaries.
Responding promptly to inquiries from employees, departments, schools, external organizations, and the general public via email and phone.
Providing support with implementing HR initiatives as directed.
Performing other administrative duties as assigned.

Required Qualifications

One year of post secondary education (or an equivalent combination of education and experience may also be considered).
3 years of administrative experience.
Proficiency with Google Suite (Gmail, Forms, Sheets, Drive, etc.), spreadsheets and database management.
Demonstrated attention to detail.
Excellent organizational and communication skills.
Strong analytical and time management skills.
Ability to create and maintain strong working relationships.

In Addition, The Following Will Be Considered An Asset

Completion of a post secondary degree/diploma/certificate in a related field.
Experience with HR processes and databases.
Experience with Apply To Education.
Experience with Laserfiche.
Previous school board experience.

This is a temporary position with an annual salary range of $54,167 to $66,088. A comprehensive benefits and pension package is also available.

The start date will be as soon as the recruitment process is complete with an anticipated end date of August 31, 2027.

How to Apply: Applicants are required to apply through ApplytoEducation (ATE) and ensure a cover letter and resume are included in the application. Applications will be accepted until 5pm on October 14, 2026.

Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. Candidates are encouraged to check spam and junk mail boxes often for Board correspondence.

Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process.

If you are not currently an OCSB employee, you will be required to provide an appropriate, original Vulnerable Sector Police Record Check dated within the last six months before you can commence employment.

Questions regarding the application process can be directed to hrstaffing@ocsb.ca .

For assistance with ApplytoEducation, please contact ATE directly at info@applytoeducation.com or by phone at 1-877-900-5627.

AI may be utilized throughout the selection and recruitment process.

Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at hrstaffing@ocsb.ca prior to the posting closing date so that appropriate arrangements can be made.

Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Boards , the , and the supplementary document are accessible on the Boards website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information: 613-224-2222 | info@ocsb.ca .

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More about this job

Responsibilities

Provide administrative support to the Employee Relations and Staffing team, including managing recruitment activities, transfer processes, and casual staffing administration. Maintain staffing records and seniority lists, respond to inquiries, liaise with internal and external stakeholders, and support HR initiatives and reporting.

Requirements

Requires one year of post-secondary education or an equivalent combination of education and experience, plus three years of administrative experience. Candidates should be proficient with Google Suite, spreadsheets, and database management, and demonstrate strong organization, communication, analytical, and time-management skills; related post-secondary credentials and HR or school-board experience are assets.

Skills

Administrative Support
Recruitment
Applicant Review
Interview Scheduling
Test Administration
Employee Relations
Casual Staffing Administration
Transfer Processes
Seniority List Maintenance
Staffing Policies And Procedures
Google Suite
Spreadsheet Management
Database Management
Attention To Detail
Communication
Time Management

Benefits

Benefits Package
Pension Package

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Employee Relations
Staffing
Recruitment
Recruitment Life Cycle
Apply To Education
LinkedIn
Indeed
Google Suite
Gmail
Google Forms
Google Sheets
Google Drive
Spreadsheets
Database Management
Laserfiche
Casual Staffing
Transfer Processes
Seniority Lists
Staffing Policies And Procedures
HR Initiatives
Data Reporting
Administrative Support
School Board
Education Administration

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