Executive Assistant – CFO/CEO
- Bolton, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Have at least 3 years of experience in an accounting or finance support role.
- Posting language
- English
- Posted
Original job description
About the Role
We are seeking a highly organized and detail-oriented Executive Assistant to support the Chief Financial Officer (CFO) and Chief Executive Officer (CEO) of a leading North American transportation and logistics company. This role combines executive-level administrative support with accounting and financial operations, requiring strong organizational skills, discretion, and the ability to manage confidential financial information while coordinating executive priorities and communications.
Responsibilities
- Managing calendars, scheduling meetings, and coordinating travel arrangements for the CFO and CEO.
- Preparing meeting agendas, taking minutes, and following up on action items to ensure timely completion.
- Handling confidential executive correspondence, internal communications, and stakeholder inquiries.
- Reconciling contractor data and preparing information for 1099 forms in compliance with IRS regulations.
- Assisting with US and Canadian tax return preparation, compliance reporting, audit support, and financial inquiries.
- Analyzing financial data, conducting compliance research, maintaining secure records, and preparing reports and presentations for board meetings and strategic planning sessions.
Requirements
- Have at least 3 years of experience in an accounting or finance support role.
- Possess a college or university degree in a related business field.
- Demonstrate proficiency in accounting software and Microsoft Office Suite.
- Demonstrate exceptional attention to detail and accuracy.
- Communicate effectively through excellent written and verbal communication skills.
- Demonstrate strong organizational and time management skills, with the ability to handle confidential information with discretion.
Nice to Have
- Have experience supporting C-suite executives, particularly a CFO or CEO.
- Possess experience in internal communications.
- Have marketing experience.
More about this job
Responsibilities
Provide executive administrative support to the CFO and CEO, including calendar and travel management, meeting preparation, correspondence, and follow-up on action items. Support financial operations through contractor data reconciliation, tax preparation and compliance, audit assistance, financial analysis, secure recordkeeping, and preparation of reports and presentations.
Requirements
Requires at least three years of accounting or finance support experience, a college or university degree in a related business field, and proficiency with accounting software and Microsoft Office. Candidates should have strong attention to detail, communication, organization, time management, and discretion when handling confidential information; C-suite support, internal communications, and marketing experience are preferred.
Skills
- Executive Support
- Calendar Management
- Meeting Coordination
- Travel Coordination
- Agenda Preparation
- Minute Taking
- Action Item Follow-Up
- Confidential Correspondence
- Tax Preparation
- Tax Compliance
- Audit Support
- Financial Analysis
- Compliance Research
- Accounting Software
- Microsoft Office Suite
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Management & Leadership
- Transportation
- Logistics
Keywords
- CFO
- CEO
- Executive Assistant
- Accounting
- Finance Support
- Accounting Software
- Microsoft Office Suite
- Calendar Management
- Travel Arrangements
- Meeting Agendas
- Meeting Minutes
- Internal Communications
- 1099 Forms
- IRS Regulations
- US Tax Returns
- Canadian Tax Returns
- Compliance Reporting
- Audit Support
- Financial Data Analysis
- Compliance Research
- Confidential Financial Information
- Secure Records
- Board Meetings
- Strategic Planning
- Stakeholder Inquiries
- Business Field