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Added 3 hours ago
WH
Lead, WELLTrust Consent & Patient Experience Program
WELL Health Technologies Corp. (TSX: WELL)
Vancouver, BC
- $115,000 to $135,000 CAD / year
- Full-time
Added 5 hours ago
J
Principal Director - Business Insurance (P&C)
JobsMedia.io
Montreal, QC
- Full-time
…notably driven by the structure and leadership implemented by the executive team. They have an excellent employee retention rate and offer some of the best training programs in brokerage,…
Added 5 hours ago
VR
Advisor, Financial Advisory Services
VIA Rail Canada
Montreal, QC
- Full-time
Ensure compliance with financial policies, internal controls, and applicable IFRS accounting standards;
Added 5 hours ago
E
Spécialiste infrastructure / Infrastructure Specialist
Eaton
Brossard, QC
- Full-time
Added 5 hours ago
DC
Assistant executive housekeeper
Domaine Château-Bromont
Bromont, QC
- Full-time
Added 6 hours ago
GE
Casino Kitchen Helper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Executive Chef, Executive Sous Chef, Sous Chef or Supervisor the Casino Dishwasher is responsible for maintaining sanitary conditions within the food services…
Added 6 hours ago
GE
Blaze Bar & Grill Line Cook - AM
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Executive Chef, Executive Sous Chef, Sous Chef or Supervisor the Line Cook is responsible for preparing and serving a multitude of hot and cold menu items that…
Added 6 hours ago
GE
Blaze Bar & Grill Line Cook - PM 5pm_ 1:30am
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Executive Chef, Executive Sous Chef, Sous Chef or Supervisor the Line Cook is responsible for preparing and serving a multitude of hot and cold menu items that…
Added 7 hours ago
MM
Talent & Rewards Consulting Analyst
Marsh McLennan
Toronto, ON
- Full-time
…integrated solutions across five practice areas: Workforce Rewards, Executive Rewards, Workforce Planning & Analytics, Communications & Change Management and HR…
Added 7 hours ago
T
Director of Engineering
TAIRC
ON · Regional Municipality of York, ON
- Volunteer
Ensure compliance: Verify that engineering projects comply with internal policies, safety standards, and legal regulations.
Added 7 hours ago
K
Consultant, Financial Services-Insurance & Wealth & Asset Management
KPMG
ON · Toronto, Ontario
- Full-time
Develop executive-ready presentations, client deliverables, proposals, and thought leadership.
Added 8 hours ago
SC
Senior Project Manager - Northeast-Canada Market Unit
SAP Careers
Toronto, ON
- $190,000 to $240,000 CAD / year
- Full-time
A track record of engaging senior executive stakeholders and maintaining accountability across multi-workstream programs.
Added 9 hours ago
I
Global Head of Cyber Security
Innocap
Montreal, QC
- Full-time
Provide concise, decision-oriented reporting to executive leadership and relevant governance bodies on cyber risk, threat trends, incidents, control effectiveness, regulatory exposure,…
Added 9 hours ago
SC
Breakfast Cook- Edmonton
Sodexo Canada Ltd
Edmonton, AB
- Full-time
Notifies Sous Chef and /or Executive Chef of all product shortages and equipment maintenance issues.
Added 10 hours ago
RB
Senior Manager, AI Engineering (AML &Fraud)
Royal Bank of Canada
Vancouver, BC
- Full-time
…organization, manage stakeholder expectations, and prepare executive updates. Your strong foundation in software development and cloud systems will allow you to stay hands-on and step in…
Added 10 hours ago
J
Senior Manager, Credit Risk
Jobber
Remote, Canada
- Full-time
- Remote
…Enterprise Fast 15, and Technology Fast 500™ lists. With an Executive team that has over thirty years of industry experience of leading the way, we’ve come a long way from our first…
Added 10 hours ago
K
Senior Consultant, Financial Services-Insurance & Wealth & Asset Management
KPMG
ON · Toronto, Ontario
- Full-time
Develop executive-ready presentations, client deliverables, proposals, and thought leadership.
Added 11 hours ago
A
Senior Compensation Partner, Sales & Marketing
Autodesk
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…go-to-market success, while upholding equity, governance, and…
Added 11 hours ago
A
Senior Compensation Partner, Sales & Marketing
Autodesk
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…go-to-market success, while upholding equity, governance, and…
Added 11 hours ago
Account Executive, Auto
Google
Toronto, ON
Demonstrated track record of architecting and scaling centralized dealer marketing programs, co-op funding/compliance frameworks, and first-party data integration with certified agency…
Added 11 hours ago
N
Senior Research Director, Customer Success - Automotive
NielsenIQ
Toronto, ON
- Full-time
…reporting process, from storyline development and analysis through executive presentation of…
Added 11 hours ago
G
Mid-Level Employment & Labour Associate
gpac
Calgary, AB
- $117,700 to $158,300 CAD / year
- Full-time
Advise employers on workplace issues, employment agreements, and regulatory compliance
Added 11 hours ago
G
Mid-Level Employment & Labour Associate
gpac
Vancouver, BC
- $117,700 to $158,300 CAD / year
- Full-time
Advise employers on workplace issues, employment agreements, and regulatory compliance
Added 11 hours ago
R
Senior Manager, AI Engineering (AML &Fraud)
RBC
Vancouver, BC
- Full-time
…organization, manage stakeholder expectations, and prepare executive updates. Your strong foundation in software development and cloud systems will allow you to stay hands-on and step in…
Added 12 hours ago
AW
Sr. Enterprise Sales Manager, Financial Services (Banking, Wealth management, Payments, Insurance)
Amazon Web Services (AWS)
Toronto, ON
- Full-time
Accelerate adoption of AWS services while addressing regulatory, compliance, and security requirements

OttoMate

Executive Assistant – CFO/CEO

Bolton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 6, 2026
Experience: Have at least 3 years of experience in an accounting or finance support role.
Posting language: English
Posted: Nov 6, 2026

Original job description

About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to support the Chief Financial Officer (CFO) and Chief Executive Officer (CEO) of a leading North American transportation and logistics company. This role combines executive-level administrative support with accounting and financial operations, requiring strong organizational skills, discretion, and the ability to manage confidential financial information while coordinating executive priorities and communications.

Responsibilities

Managing calendars, scheduling meetings, and coordinating travel arrangements for the CFO and CEO.
Preparing meeting agendas, taking minutes, and following up on action items to ensure timely completion.
Handling confidential executive correspondence, internal communications, and stakeholder inquiries.
Reconciling contractor data and preparing information for 1099 forms in compliance with IRS regulations.
Assisting with US and Canadian tax return preparation, compliance reporting, audit support, and financial inquiries.
Analyzing financial data, conducting compliance research, maintaining secure records, and preparing reports and presentations for board meetings and strategic planning sessions.

Requirements

Have at least 3 years of experience in an accounting or finance support role.
Possess a college or university degree in a related business field.
Demonstrate proficiency in accounting software and Microsoft Office Suite.
Demonstrate exceptional attention to detail and accuracy.
Communicate effectively through excellent written and verbal communication skills.
Demonstrate strong organizational and time management skills, with the ability to handle confidential information with discretion.

Nice to Have

Have experience supporting C-suite executives, particularly a CFO or CEO.
Possess experience in internal communications.
Have marketing experience.

Apply About employer

More about this job

Responsibilities

Provide executive administrative support to the CFO and CEO, including calendar and travel management, meeting preparation, correspondence, and follow-up on action items. Support financial operations through contractor data reconciliation, tax preparation and compliance, audit assistance, financial analysis, secure recordkeeping, and preparation of reports and presentations.

Requirements

Requires at least three years of accounting or finance support experience, a college or university degree in a related business field, and proficiency with accounting software and Microsoft Office. Candidates should have strong attention to detail, communication, organization, time management, and discretion when handling confidential information; C-suite support, internal communications, and marketing experience are preferred.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Agenda Preparation
Minute Taking
Action Item Follow-Up
Confidential Correspondence
Tax Preparation
Tax Compliance
Audit Support
Financial Analysis
Compliance Research
Accounting Software
Microsoft Office Suite

Visa sponsorship

Not detected in the job text

Keywords

CFO
CEO
Executive Assistant
Accounting
Finance Support
Accounting Software
Microsoft Office Suite
Calendar Management
Travel Arrangements
Meeting Agendas
Meeting Minutes
Internal Communications
1099 Forms
IRS Regulations
US Tax Returns
Canadian Tax Returns
Compliance Reporting
Audit Support
Financial Data Analysis
Compliance Research
Confidential Financial Information
Secure Records
Board Meetings
Strategic Planning
Stakeholder Inquiries
Business Field

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