Administrative Assistant
- Dartmouth, NS, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 1-3 years experience in similar role and/or industry
- Posting language
- English
- Posted
Original job description
Location: Dartmouth, NS
Outcape welcomes applications for Administrative Assistant based in the Dartmouth area.
About Outcape
Outcape is a full-building envelope company with teams across Atlantic Canada. Operating from the experience of Atlantic Roofers, North Shore Roofing, Atlantic MetaClad, and Hampton Building Systems, we bring roofing, cladding, glazing, steel building systems, fabrication, and service work together under one coordinated team.
Job Summary
This role will be an integral part of our operations team, supporting both roofing and glazing operations in the Nova Scotia region.
Responsibilities
If you are interested in meeting with our team, please apply with your resume for review. We thank all applicants for their interest; only those selected for an interview will be contacted.
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Outcape welcomes applications for Administrative Assistant based in the Dartmouth area.
About Outcape
Outcape is a full-building envelope company with teams across Atlantic Canada. Operating from the experience of Atlantic Roofers, North Shore Roofing, Atlantic MetaClad, and Hampton Building Systems, we bring roofing, cladding, glazing, steel building systems, fabrication, and service work together under one coordinated team.
Job Summary
This role will be an integral part of our operations team, supporting both roofing and glazing operations in the Nova Scotia region.
Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance to company procedures.
- Manage phone calls and correspondence (emails, packages etc)
- Assist with tender process, initial contract set up and coordinate submittals
- Create and update records and databases with personnel, financial and other data
- Process project documentation and communicate with back office to completion
- Prepare reports, memos, letters of direction and other forms as required
- Ensure monthly progress billing, small jobs and service jobs are invoiced in a timely manner.
- 1-3 years experience in similar role and/or industry
- Attention to detail, strong communication skills
- Excellent organizational and time management skills
- Proficient computer skills, knowledge of Google Suite and asset
- Permanent full-time work.
- Competitive pay based on experience.
- Health benefits including RRSP matching, tools/equipment, and safety gear provided where applicable.
- Opportunities for growth and advancement.
- Supportive team environment and varied commercial projects.
If you are interested in meeting with our team, please apply with your resume for review. We thank all applicants for their interest; only those selected for an interview will be contacted.
Name
First Name(required)
Last Name(required)
Email(required)
Phone(required)
Message(required)
File Upload
Add a File
More about this job
Responsibilities
Coordinate office operations and communications while supporting tendering, contract setup, submittals, records, and project documentation for roofing and glazing operations. Prepare reports and other documents, coordinate with the back office, and ensure progress, small-job, and service-job invoices are completed on time.
Requirements
The role seeks 1–3 years of experience in a similar position or industry, along with strong attention to detail, communication, organization, and time-management skills. Computer proficiency is required, and knowledge of Google Suite is an asset.
Skills
- Office Coordination
- Administrative Support
- Phone and Email Correspondence
- Tender Process Support
- Contract Setup
- Submittal Coordination
- Record and Database Management
- Project Documentation
- Progress Billing
- Invoicing
- Report Writing
- Attention to Detail
- Communication
- Organization
- Time Management
- Google Suite
Benefits
- Health Benefits
- RRSP Matching
- Tools and Equipment
- Safety Gear
- Growth and Advancement Opportunities
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Construction
Keywords
- Construction
- Building Envelope
- Roofing
- Glazing
- Cladding
- Steel Building Systems
- Fabrication
- Service Work
- Office Operations
- Tender Process
- Contract Setup
- Submittals
- Project Documentation
- Database Management
- Personnel Data
- Financial Data
- Progress Billing
- Invoicing
- Google Suite
- Back-Office Coordination