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Outcape

Administrative Assistant

Dartmouth, NS, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 7, 2026
Experience: 1-3 years experience in similar role and/or industry
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Dartmouth, NS

Outcape welcomes applications for Administrative Assistant based in the Dartmouth area.

About Outcape

Outcape is a full-building envelope company with teams across Atlantic Canada. Operating from the experience of Atlantic Roofers, North Shore Roofing, Atlantic MetaClad, and Hampton Building Systems, we bring roofing, cladding, glazing, steel building systems, fabrication, and service work together under one coordinated team.

Job Summary

This role will be an integral part of our operations team, supporting both roofing and glazing operations in the Nova Scotia region.

Responsibilities

Coordinate office activities and operations to secure efficiency and compliance to company procedures.
Manage phone calls and correspondence (emails, packages etc)
Assist with tender process, initial contract set up and coordinate submittals
Create and update records and databases with personnel, financial and other data
Process project documentation and communicate with back office to completion
Prepare reports, memos, letters of direction and other forms as required
Ensure monthly progress billing, small jobs and service jobs are invoiced in a timely manner.

What We’re Looking For

1-3 years experience in similar role and/or industry
Attention to detail, strong communication skills
Excellent organizational and time management skills
Proficient computer skills, knowledge of Google Suite and asset

What’s in it for you

Permanent full-time work.
Competitive pay based on experience.
Health benefits including RRSP matching, tools/equipment, and safety gear provided where applicable.
Opportunities for growth and advancement.
Supportive team environment and varied commercial projects.

How to Apply

If you are interested in meeting with our team, please apply with your resume for review. We thank all applicants for their interest; only those selected for an interview will be contacted.

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More about this job

Responsibilities

Coordinate office operations and communications while supporting tendering, contract setup, submittals, records, and project documentation for roofing and glazing operations. Prepare reports and other documents, coordinate with the back office, and ensure progress, small-job, and service-job invoices are completed on time.

Requirements

The role seeks 1–3 years of experience in a similar position or industry, along with strong attention to detail, communication, organization, and time-management skills. Computer proficiency is required, and knowledge of Google Suite is an asset.

Skills

Office Coordination
Administrative Support
Phone and Email Correspondence
Tender Process Support
Contract Setup
Submittal Coordination
Record and Database Management
Project Documentation
Progress Billing
Invoicing
Report Writing
Attention to Detail
Communication
Organization
Time Management
Google Suite

Benefits

Health Benefits
RRSP Matching
Tools and Equipment
Safety Gear
Growth and Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Construction
Building Envelope
Roofing
Glazing
Cladding
Steel Building Systems
Fabrication
Service Work
Office Operations
Tender Process
Contract Setup
Submittals
Project Documentation
Database Management
Personnel Data
Financial Data
Progress Billing
Invoicing
Google Suite
Back-Office Coordination

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