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Added 3 mins ago
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Manufacturing Automation Manager/Team Leader
Ciena
Ottawa, ON · Quebec, QC
- $146,600 to $234,200 CAD / year
- Full-time
As the global leader in high-speed connectivity, Ciena builds the critical infrastructure powering the AI era. We’re a technology company shaping the future of networking, guided by…
Added 3 mins ago
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Hardware Engineering Co-op (Winter 2027)
Ciena
Ottawa, ON
- Full-time
As the global leader in high-speed connectivity, Ciena builds the critical infrastructure powering the AI era. We’re a technology company shaping the future of networking, guided by…
Added 3 mins ago
Data & Business Support Analyst
MCAP
Toronto, ON
…management of data integrity issues and communication with team members to ensure business requirements are satisfied. This role will also participate in Capital Markets sales and liquidity…
Added 3 mins ago
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Pluggable Material Lead
Ciena
Ottawa, ON
- Full-time
As the global leader in high-speed connectivity, Ciena builds the critical infrastructure powering the AI era. We’re a technology company shaping the future of networking, guided by…
Added 3 mins ago
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Operations Product Manager Co-Op
Kabam
Vancouver, BC
- Internship
The Operations Product Manager Co-Op plays a crucial role within the Operations Team by providing essential project and product management support for the success of both current and…
Added 3 mins ago
Field Deployment Specialist - Canada
DarkVision
Calgary, AB
To make smart decisions, oil and gas operators need a clear picture of the inner workings of their wells. The team at DarkVision makes this happen. Our experts from across the machine…
Added 3 mins ago
TC
Manager, Fund of Funds - Private Assets
The Citco Group Limited
Toronto, ON
- Full-time
The market leader. The premier provider. The best in the business. At Citco, we’ve been the front-runner in our field since our incorporation in 1948 led to the evolution of the asset…
Added 3 mins ago
TC
Supervisor, Fund Accounting, Funds of Funds - Private Assets
The Citco Group Limited
Toronto, ON
- Full-time
The market leader. The premier provider. The best in the business. At Citco, we’ve been the front-runner in our field since our incorporation in 1948 led to the evolution of the asset…
Added 18 mins ago
12 Month Contract - LensCrafters Store Manager 3 - #928 Orleans, ON
EssilorLuxottica Group
Orleans, ON
LensCrafters is part of EssilorLuxottica, a global leader in the design, manufacture and distribution of world-class vision care products, including iconic eyewear, advanced lens technology…
Added 18 mins ago
Site Supervisor
Fortrex
Woodbridge, ON
…the highest standards of cleanliness, apply today to join our team and make a significant…
Added 18 mins ago
CN
Technical Assurance Engineer
Canadian Natural
Calgary, AB
- Full-time
At Canadian Natural, we are proud to be a leader in Canada’s energy industry. Join us and help drive innovation and long-term value through integrity, teamwork, and a passion for doing…
Added 18 mins ago
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Lab Assistant
Dynacare
Strathroy, ON
- Part-time
…convenient, understandable, and accessible. When you join our team, every day is an opportunity to get better and be inspired. It’s an environment where you can grow your career in any…
Added 18 mins ago
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Lab Assistant
Dynacare
Newbury, ON
- Full-time
…convenient, understandable, and accessible. When you join our team, every day is an opportunity to get better and be inspired. It’s an environment where you can grow your career in any…
Added 18 mins ago
08 - Operations Engineering Specialist
Celestica International LP
Toronto, ON
May influence others outside of team to ensure goals are met and resolves conflicts in an effective manner. Receives guidance primarily on unique, unusual, or controversial problems or…
Added 18 mins ago
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Senior Bilingual Talent Acquisition Specialist (People and Culture) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
- Full-time
…on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to…
Added 18 mins ago
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Gestionnaire de Projets Municipal / Project Manager Municipal
Veolia | Water Tech
Montreal, QC
- Full-time
Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to…
Added 18 mins ago
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Sample Management Coordinator - Eurofins BioPharma Product Testing Toronto, inc.
Eurofins
Toronto, ON
- $42,000 CAD / year
- Full-time
The Eurofins network of companies believes that it is a global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced…
Added 18 mins ago
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Quality Control Analytical Chemist I - Eurofins CDMO Alphora, Inc.
Eurofins
Oakville, ON
- $58,000 CAD / year
- Full-time
The Eurofins network of companies believes that it is a global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced…
Added 33 mins ago
MO
Bilingual Leasing Portfolio Representative
Meridian OneCap Credit Corp.
Burnaby, BC · Toronto, ON · Montreal, QC · Etobicoke, ON
- $59,800 to $65,000 CAD / year
- Full-time
Our team is known as industry leaders. We’ve earned our reputation through consistent delivery of financing programs with the most efficient transaction process and superior customer…
Added 33 mins ago
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FPGA Designer Lead
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
…world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The global MDA…
Added 33 mins ago
UR
Branch Manager
United Rentals
Edmonton, AB · Branch EAT Edmonton, AB
- Full-time
As Branch Manager at United Rentals, you'll be the leader of a major business enterprise. You'll have the opportunity to hire and motivate an amazing team in various roles, from sales and…
Added 33 mins ago
CC
Retail Shift Leader
Canna Cabana
London, ON · Fanshawe Park W, London, ON
- $17.95 to $19.5 CAD / hour
- Part-time
…dedicated, and mature individuals interested in joining our team. Join us and become an important part of a company where the sky is the…
Added 33 mins ago
CC
Retail Shift Leader
Canna Cabana
Saskatoon, SK
- Full-time
…dedicated, and mature individuals interested in joining our team. Join us and become an important part of a company where the sky is the…
Added 33 mins ago
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Water/Wastewater Engineer
AECOM
Burnaby, BC
- $90,000 to $130,000 CAD / year
- Full-time
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are…
Added 33 mins ago
CB
Territory Sales Manager
Cornerstone Building Brands
Hamilton, ON
- Full-time
Since 1985 North Star has been an industry leader in manufacturing attractive and energy-efficient vinyl windows and patio doors. Whether building a new home or upgrading to today’s…

Outlier Search Group

Executive Assistant

Vancouver, BC, Canada

Target base salary: $68,000–$80,000 annually · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Target base salary: $68,000–$80,000 annually
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

The Company

Our client is a boutique, entrepreneurial wealth advisory firm that does things differently.

Working with successful business owners and incorporated professionals, the team is known for its highly personalized approach to financial planning and for making a meaningful difference in the lives of its clients.

With a tight-knit team, ambitious plans for growth and a strong culture of collaboration, this is a business that values people who bring ideas, take ownership and care deeply about the experience they create for others.

The Opportunity

This is a role for an experienced Executive Assistant who wants to do more than manage calendars or coordinate logistics. It is an opportunity to become a trusted partner to senior leaders while also helping shape a truly exceptional client experience.

You will protect executive time, anticipate needs, take action before being asked and keep important details moving. At the same time, you will help bring a white-glove level of hospitality to client interactions - from thoughtful arrivals and personalized touches to more consistent, memorable service.

If you are naturally proactive, comfortable guiding busy leaders and proud of making things happen behind the scenes, this could be a strong fit.

What You’ll Own

Provide high-trust support to senior partners, managing competing priorities and complex calendars with confidence.
Anticipate needs and independently resolve issues before they become disruptions.
Act as a thoughtful gatekeeper, helping protect executive focus and coordinate requests with sound judgment.
Manage travel arrangements, meeting logistics, selected projects and follow-through.
Coordinate expenses, receipts and financial administration with bookkeeping partners.
Own CRM accuracy, confidential information and essential office systems.
Help create a consistently exceptional client experience through hospitality, gifting, events and thoughtful personal details.
Identify service gaps, improve processes and keep day-to-day office operations organized.

What You Bring

3+ years directly supporting senior executives, founders or multiple principals.
A proven ability to manage complex calendars, conflicting priorities and executive requests without constant oversight.
Genuine client-facing experience and a natural appreciation for polished, personal service.
Excellent judgment, confidentiality and the confidence to respectfully challenge a leader when appropriate.
Strong organization, communication and follow-through with a proactive, action-oriented mindset.
Experience with CRM systems, expenses and everyday business technology.
Comfort working in a small, entrepreneurial team where the responsibilities are varied and the pace can change quickly.
A desire to build a long-term, high-impact career as an exceptional Executive Assistant.

Experience in wealth management or financial services is welcome but not required. Boutique professional services, founder-led businesses and high-service hospitality environments can all be relevant.

Why This Role

You will be trusted to have real influence on how busy executives work and how clients experience the firm. This is a chance to bring both rigor and genuine hospitality to a team that values autonomy, collaboration and meaningful relationships.

Direct partnership with entrepreneurial leadership.
A dynamic role combining executive support and client experience.
A supportive, connected and growth-oriented workplace.
Room to make practical improvements and see their impact quickly.
A workplace that values health, wellness and personal development.

Compensation & Total Rewards

Target base salary: $68,000–$80,000 annually
Extended health and dental benefits
On-site parking, gym, sauna and cold plunge

The salary range is a target and reflects differing levels of experience and proficiency within the role. Final compensation will be determined based on the selected candidate’s background and organizational requirements.

Apply About employer

More about this job

Responsibilities

Provide trusted support to senior partners by managing calendars, priorities, travel, meetings, expenses, projects, confidential information, and office systems. Improve office processes and deliver a polished, personalized client experience through hospitality, events, gifting, and thoughtful service.

Requirements

Requires at least three years of direct support to senior executives, founders, or multiple principals, along with strong calendar management, judgment, confidentiality, organization, communication, and follow-through. Candidates should have client-facing service experience, familiarity with CRM systems and expenses, and the ability to work proactively in a small, fast-changing team; financial services experience is welcome but not required.

Skills

Executive Support
Complex Calendar Management
Prioritization
Gatekeeping
Travel Coordination
Meeting Logistics
Project Coordination
Expense Administration
CRM Management
Confidentiality
Client Service
Hospitality
Event Coordination
Process Improvement
Office Operations
Communication

Benefits

Extended Health Benefits
Dental Benefits
On-Site Parking
Gym
Sauna
Cold Plunge
Wellness
Personal Development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Wealth Advisory
Financial Planning
Executive Support
Senior Partners
Complex Calendars
Executive Gatekeeping
Travel Arrangements
Meeting Logistics
Project Follow-Through
Expense Administration
Bookkeeping
CRM Systems
Confidential Information
Office Systems
Client Experience
Hospitality
Gifting
Events
Process Improvement
Office Operations
Financial Services
Professional Services
Client-Facing Service

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