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Added 2 mins ago
Brokerage Coordinator
Cushman & Wakefield
Mississauga, ON
Full-time
We are looking for a Brokerage Coordinator to join our Toronto Downtown office. The successful candidate will be working within a team structure who’s responsible for supporting broader…
Added 17 mins ago
Proposal Coordinator
OXARO Inc.
Ottawa, ON
Full-time
As a Proposal Coordinator, you'll work closely with recruiters, candidates, and our bid team to prepare winning submissions for Government of Canada and professional services opportunities.…
Added 2 hours ago
Reproductive Health Manager
Yemen ShortList
Aden
Full-time
…mentoring, and internal/ external coordination other formal service providers. The RH Manager will work and coordinate very closely with the Health Coordinator, senior health manager, other…
Added 2 hours ago
Coordonnateur de projet
Soletanche Freyssinet
Vancouver, BC
Full-time
The Project Coordinator supports the implementation of projects by coordinating activities, monitoring work and communicating with stakeholders. He/she contributes to the respect of…
Added 3 hours ago
Prosecutions Coordinator
City of Brampton
Brampton, ON
Temporary
…General, in addition to legal services requirements and corporate service standards, best practices, policies and…
Added 4 hours ago
Future Student Advisor
Lambton College
Sarnia, ON
Full-time
…for our local and global community and elevate student and client impacts at local, national, and international…
Added 7 hours ago
Moving Coordinator
CARGO CABBIE Inc.
Toronto, ON · Etobicoke, ON
Full-time
Respond to client phone and email inquiries promptly and professionally
Added 9 hours ago
Social Media Manager
The Global Diamond Broker
Vancouver, BC
Full-time
The ideal candidate understands social media, communicates professionally, and can ensure every potential client receives prompt and attentive service.
Added 12 hours ago
Reproductive Health Manager
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…mentoring, and internal/ external coordination other formal service providers. The RH Manager will work and coordinate very closely with the Health Coordinator, senior health manager, other…
Added 12 hours ago
Executive Assistant / Receptionist Coordinator
Artitalia Group Inc.
Montréal-Est, QC
Full-time
As the Executive Assistant & Reception Coordinator, you will be the face of Artitalia Group and the administrative backbone of our executive office. You will be responsible for creating an…
Added 12 hours ago
Community & Public Health Registered Nurse
Leqamel First Nations
Deroche, BC
Part-time
The successful candidate will collaborate with the Nursing Projects Coordinator, community staff, healthcare professionals, First Nations Health Authority partners, Elders, families, and…
Added 13 hours ago
Coordinator
Flowserve Corporation
Edmonton, AB
Full-time
In addition to the primary duties as Coordinator, there will also be responsibilities associated with ensuring seamless front-desk operations and professional client interactions.
Added 16 hours ago
Client Coordinator and Quality Control Associate
C & V Income Tax Services
London, ON
Internship
This role blends client-facing responsibilities with essential document management tasks. As the Client Coordinator, you will represent C & V Income Tax Services, serving as the first point…
Added 20 hours ago
Facilities & Office Support Leader
GroupStrength Benefits Direct Inc.
Winnipeg, MB
Full-time
At GroupStrength, we're shaking up the Canadian group benefits industry with bold, direct-to-client solutions that cut through the noise; saving clients time, money, and frustration.
Added 20 hours ago
Facilities & Office Support Leader
GroupStrength Benefits Direct Inc.
Winnipeg, MB
Full-time
At GroupStrength, we're shaking up the Canadian group benefits industry with bold, direct-to-client solutions that cut through the noise; saving clients time, money, and frustration.
Added 21 hours ago
Project Coordinator
BGIS
Toronto, ON
Full-time
…businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is…
Added 1 day ago
Environmental Senior Field Coordinator
SynergyAspen Environmental Inc.
Grande Prairie, AB
Full-time
Environmental Senior Field Coordinator - Permanent, FT
Added 1 day ago
Future Student Advisor
Lambton College
Sarnia, ON
Full-time
…for our local and global community and elevate student and client impacts at local, national, and international…
Added 1 day ago
HHC Service Coordinator
Rexall Pharmacy Group LTD
London, ON
Up to $18.1 CAD / hour
Part-time
The Home Health Service Coordinator is responsible for coordinating and managing the service technicians. They serve as a crucial liaison between clients, healthcare professionals, and…
Added 1 day ago
Chargé(e) de projets - Formation accélérée / Trainee Project Coordinator
Guillevin
Montreal, QC · Brossard, QC · Val-d'Or, QC · Joliette, QC · Drummondville, QC · Saint-Jérôme, QC · Victoriaville, QC · Rouyn-Noranda, QC · Rivière-du-Loup, QC · Sorel-Tracy, QC · Terrebonne, QC · Quebec, QC · Laval, QC · Bois-des-Filion, QC · Rimouski, QC · Saint-Hyacinthe, QC · Levis, QC · Trois-Rivières, QC · Gatineau, QC · Sherbrooke, QC · Granby, QC · Saint-Cyrille-de-Wendover, QC · Longueuil, QC · Valleyfield, PE · Saguenay, QC · Anjou
Full-time
Être formé(e) aux meilleures pratiques en gestion de projet, relation client et coordination efficace.
Added 1 day ago
Executive Support & Workplace Experience Coordinator | Coordonnateur·trice – Soutien exécutif et expérience au travail
Alveole
Montreal, QC
Added 1 day ago
Service Coordinator
Laura Canada
Winnipeg, MB
Privately owned and based in Laval, Quebec, with a strong vision for innovation and optimizing the employee and client experiences, we continue to help generations of Canadian women to look…
Added 1 day ago
Royal Canin Pet Ambassador – EVENT
Jobbe
Fredericton, NB
$200 CAD / hour
Part-time
…We offer a flexible schedule to represent a significant pet client to increase brand awareness and elevate sales. Come join our team of elite Pet Ambassadors in a fun, pet-driven…
Added 1 day ago
New Business Coordinator
CI Financial
Toronto, ON
Full-time
2 to 3 years of relevant experience in financial services, preferably in an operations, administration, onboarding, or client service capacity.
Added 23 days ago
Project coordinator - Marine works
Pomerleau
Montreal, QC
Full-time
As a Project Coordinator within Pomerleau’s Civil & Infrastructure teams, you will play a key role at the heart of our Structures. You will manage multiple activities and schedules to gain…

OXARO Inc.

Proposal Coordinator

Ottawa, ON, Canada

Pay: Salary Range: $70,000 -$110,000 annually, plus benefits.
Job type: Full-time
Apply by: Sep 25, 2026
Experience: 3+ years of experience preparing resource submissions, qualification summaries, compliance matrices and evaluation grids for Government bids.
Posting language: English
Posted: Sep 21, 2026

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Original job description

Location: Ottawa, ON (Hybrid)

Security Clearance: Reliability (or eligibility to obtain)

Vacancy Status: This posting is for a new vacancy. We are actively hiring for this position.

Salary Range: $70,000 -$110,000 annually, plus benefits.

About Us

Where people, processes, and technology align – that’s the OXARO effect. We provide customized digital operations and cloud, digital, and organizational transformation consulting services. OXARO focuses exclusively on bringing the Canadian public sector leading tools and technologies while upholding stringent security, privacy, and compliance regulations. OXARO is a joint venture by Raymond Chabot Grant Thornton and Doane Grant Thornton, member firms of Grant Thornton International Ltd., active in some 150 countries worldwide. Based in Ottawa, Ontario, our team of 150+ experts empower the Canadian public service in providing our citizens with dynamic solutions from modern government.

The Role

As a Proposal Coordinator, you'll work closely with recruiters, candidates, and our bid team to prepare winning submissions for Government of Canada and professional services opportunities. You'll review resumes, analyze requirements, create candidate summaries, and ensure submission packages are compliant, accurate, and ready for delivery.

Day-to-Day Responsibilities

Partner with recruiters, candidates, and proposal teams to develop high-quality submission packages.
Review, enhance, and tailor resumes, project descriptions, and professional experience summaries to align with client requirements.
Analyze Statements of Work (SOWs), evaluation criteria, and solicitation requirements to determine candidate suitability.
Map candidate qualifications against requirements and identify gaps requiring clarification or additional information.
Prepare candidate profiles, qualification summaries, compliance matrices, and submission documentation.
Gather, validate, and organize supporting documentation, including certifications, education, security clearances, and project experience.
Collaborate with candidates and internal stakeholders to collect and verify information needed for submissions.
Leverage AI tools and emerging technologies to improve content development, quality, and operational efficiency.
Support multiple concurrent opportunities while maintaining accuracy and meeting tight deadlines.

What You Bring To The Table

3+ years of experience preparing resource submissions, qualification summaries, compliance matrices and evaluation grids for Government bids.
Ability to analyze requirements and align information to evaluation criteria.
Excellent communication and information-gathering skills.
Familiar with TBIPS, TSPS, ProServices, THS, SBIPS, or similar Government of Canada professional services procurement vehicles.
Experience enhancing, tailoring, and validating resumes for proposal submissions involving IT consultants and technology professionals.
Exceptional writing, editing, proofreading, and document formatting skills.
Strong attention to detail, organizational skills, and the ability to manage multiple competing deadlines.
Experience with AI tools such as Copilot, ChatGPT, etc. is highly valued.

Why Join Us?

Make an Impact: Play a key role in modernizing Canada's public sector and see the direct impact of your work on our communities.
Career Growth: As a fast-growing company, we offer significant opportunities for professional development and career advancement.
Collaborative Culture: Join a supportive and collaborative team where your ideas are valued and you can learn from some of the best in the industry.
Challenging Projects: Work on a variety of interesting and complex projects that will keep you engaged and continuously learning.

AI Disclosure: We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team.

OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.

We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Proposal Coordinator will partner with recruiters and bid teams to develop high-quality submission packages for Government of Canada opportunities. Responsibilities include analyzing requirements, tailoring resumes, and ensuring all documentation is compliant and accurate.

Requirements

Candidates must have 3+ years of experience in preparing resource submissions and compliance matrices for government bids. Strong proficiency in writing, editing, and familiarity with Canadian professional services procurement vehicles is required.

Skills

Proposal coordination
Resume tailoring
Compliance matrices
Bid management
Government procurement
Technical writing
Editing
Proofreading
Document formatting
Requirement analysis
AI tools
Information gathering
Project experience validation
Stakeholder collaboration
Attention to detail
Organizational skills

Benefits

Health benefits

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Government of Canada
TBIPS
TSPS
ProServices
THS
SBIPS
SOW
Compliance
Bid Team
Resume Enhancement
AI Tools
Copilot
ChatGPT
Professional Services
Security Clearance
Reliability
Digital Operations
Cloud Transformation
Organizational Transformation
Public Sector
Procurement
Evaluation Criteria
Qualification Summaries
Submission Packages

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