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Added 12 mins ago
Project & Operations Coordinator
Merrick Retail Service Inc.
Vaughan, ON
Full-time
…We are seeking a motivated, detail-oriented, and experienced Project & Operations Coordinator to own jobs from intake to delivery - not just track them, but drive them. You’ll be the single…
Added 13 mins ago
Project Manager-Civil Construction
Ed Seguin & Sons Trucking and Paving
ON · Sturgeon Falls, Ontario
Full-time
Assist in the preparation of a project specific statement of requirements and project plan in conjunction with Operations Manager, HSE Project Coordinator, Superintendent and Supervisor
Added 28 mins ago
Media Coordinator
J.D. Irving, Limited
Saint John, NB
Full-time
The Media Coordinator plays an important role in bringing KENT's marketing campaigns to life across Atlantic Canada. Working closely with internal stakeholders, creative teams, and external…
Added 28 mins ago
Logistics Coordinator - Installations
Meubles Foliot - Foliot Furniture
Saint-Jérôme, QC
Full-time
…(Saint-Jérôme, Las Vegas and Mirabel). Known for our commitment to quality, efficiency, and sustainability, we take pride in designing and building exceptional furniture while fostering a…
Added 28 mins ago
Brokerage Coordinator
Cushman & Wakefield
Mississauga, ON
Full-time
We are looking for a Brokerage Coordinator to join our Toronto Downtown office. The successful candidate will be working within a team structure who’s responsible for supporting broader…
Added 43 mins ago
Proposal Coordinator
OXARO Inc.
Ottawa, ON
Full-time
As a Proposal Coordinator, you'll work closely with recruiters, candidates, and our bid team to prepare winning submissions for Government of Canada and professional services opportunities.…
Added 43 mins ago
Project Manager/ Project Coordinator – Battery Testing & Technology
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$40 to $43 CAD / hour
Contract
Project Engineer – Battery Testing & Technology
Added 44 mins ago
Administrative Coordinator - Vancouver
EBC Inc.
Vancouver, BC
Due to recent growth, we are looking to add a new Administrative Coordinator to our team who will have the opportunity to assume important and diversified functions and responsibilities…
Added 2 hours ago
Co-Op Process Coordinator
Veolia | North America
Oakville, ON
Full-time
Working at Veolia means helping people. Our careers have purpose and are vital to everyday quality of life. Veolia's mission is to resource the world and we hope you will join us!
Added 2 hours ago
Reproductive Health Manager
Yemen ShortList
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…Manager will work and coordinate very closely with the Health Coordinator, senior health manager, other technical/program managers in the health team, Protection team, partners, and…
Added 2 hours ago
Project Manager, Child, Youth and Reproductive Mental Health
Provincial Health Services Authority
Vancouver, BC
Full-time
…PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Director/Manager the Project Manager is…
Added 3 hours ago
Coordonnateur de projet
Soletanche Freyssinet
Vancouver, BC
Full-time
The Project Coordinator supports the implementation of projects by coordinating activities, monitoring work and communicating with stakeholders. He/she contributes to the respect of…
Added 4 hours ago
Software Developer
City of Winnipeg
Winnipeg, MB
Full-time
…responsible for mentoring programmer analysts and delivering high-quality software that meets the needs of customers and…
Added 7 hours ago
Assessor Coordinator Degree Senior
HealthCareersInSask.ca
Estevan, SK
Full-time
…Addictions Services and Municipal Police Services/RCMP. Goals of the project are to enhance public safety and care for individuals, families and households with mental health issues through…
Added 8 hours ago
BIM Coordinator
GHD Group Pty Ltd
Toronto, ON
The BIM Coordinator supports the BIM Manager and leads the day-to-day implementation of the project’s BIM methodology. The role is responsible for applying the project BIM strategy,…
Added 9 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
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…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 10 hours ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
The H2H Coordinator practices in accordance with standards of professional practice and the BCHS corporate mission, vision and values providing program oversight and ensuring identified…
Added 11 hours ago
Practica Coordinator
University of Victoria
Victoria, BC
Full-time
Practica Coordinators work as part of a team and are responsible for securing and coordinating quality practice placements for students in undergraduate and graduate programs that match…
Added 12 hours ago
RESEARCH COORDINATOR (I)
McMaster University
Hamilton, ON
Temporary
…Harsha Shanthanna in the Department of Anesthesia. The Research Coordinator is expected to support clinical studies in the field of pain care, including clinical trials, longitudinal…
Added 12 hours ago
Reproductive Health Manager
Yemen HR Consulting
Aden
Full-time
…Manager will work and coordinate very closely with the Health Coordinator, senior health manager, other technical/program managers in the health team, Protection team, partners, and…
Added 19 hours ago
Project Coordinator - Mid/High-rise Residential - Ottawa
Michael Page
Ottawa, ON
$75,000 to $90,000 CAD / year
Full-time
…Mid/High-rise residential construction, is looking for their newest Project Co-ordinator due to a growing project…
Added 19 hours ago
Marketing & Communications Coordinator / Coordonnateur(trice), marketing et communications
Digital Moment
Remote, Canada
Full-time · Remote
Digital Moment is looking for a Junior Marketing & Communications Coordinator to help grow our reach and engagement across LinkedIn, Instagram, Facebook, and email. You will produce…
Added 21 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 22 hours ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
The H2H Coordinator practices in accordance with standards of professional practice and the BCHS corporate mission, vision and values providing program oversight and ensuring identified…
Added 1 day ago
Registered Nurse, Cardiac Services - Interventional Cardiology - Cardiac Cath Lab - Royal Columbian Hospital
Fraser Health
New Westminster, BC
Part-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…

OXARO Inc.

Proposal Coordinator

Ottawa, ON, Canada

Pay: Salary Range: $70,000 -$110,000 annually, plus benefits.
Job type: Full-time
Apply by: Sep 25, 2026
Experience: 3+ years of experience preparing resource submissions, qualification summaries, compliance matrices and evaluation grids for Government bids.
Posting language: English
Posted: Sep 21, 2026

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Original job description

Location: Ottawa, ON (Hybrid)

Security Clearance: Reliability (or eligibility to obtain)

Vacancy Status: This posting is for a new vacancy. We are actively hiring for this position.

Salary Range: $70,000 -$110,000 annually, plus benefits.

About Us

Where people, processes, and technology align – that’s the OXARO effect. We provide customized digital operations and cloud, digital, and organizational transformation consulting services. OXARO focuses exclusively on bringing the Canadian public sector leading tools and technologies while upholding stringent security, privacy, and compliance regulations. OXARO is a joint venture by Raymond Chabot Grant Thornton and Doane Grant Thornton, member firms of Grant Thornton International Ltd., active in some 150 countries worldwide. Based in Ottawa, Ontario, our team of 150+ experts empower the Canadian public service in providing our citizens with dynamic solutions from modern government.

The Role

As a Proposal Coordinator, you'll work closely with recruiters, candidates, and our bid team to prepare winning submissions for Government of Canada and professional services opportunities. You'll review resumes, analyze requirements, create candidate summaries, and ensure submission packages are compliant, accurate, and ready for delivery.

Day-to-Day Responsibilities

Partner with recruiters, candidates, and proposal teams to develop high-quality submission packages.
Review, enhance, and tailor resumes, project descriptions, and professional experience summaries to align with client requirements.
Analyze Statements of Work (SOWs), evaluation criteria, and solicitation requirements to determine candidate suitability.
Map candidate qualifications against requirements and identify gaps requiring clarification or additional information.
Prepare candidate profiles, qualification summaries, compliance matrices, and submission documentation.
Gather, validate, and organize supporting documentation, including certifications, education, security clearances, and project experience.
Collaborate with candidates and internal stakeholders to collect and verify information needed for submissions.
Leverage AI tools and emerging technologies to improve content development, quality, and operational efficiency.
Support multiple concurrent opportunities while maintaining accuracy and meeting tight deadlines.

What You Bring To The Table

3+ years of experience preparing resource submissions, qualification summaries, compliance matrices and evaluation grids for Government bids.
Ability to analyze requirements and align information to evaluation criteria.
Excellent communication and information-gathering skills.
Familiar with TBIPS, TSPS, ProServices, THS, SBIPS, or similar Government of Canada professional services procurement vehicles.
Experience enhancing, tailoring, and validating resumes for proposal submissions involving IT consultants and technology professionals.
Exceptional writing, editing, proofreading, and document formatting skills.
Strong attention to detail, organizational skills, and the ability to manage multiple competing deadlines.
Experience with AI tools such as Copilot, ChatGPT, etc. is highly valued.

Why Join Us?

Make an Impact: Play a key role in modernizing Canada's public sector and see the direct impact of your work on our communities.
Career Growth: As a fast-growing company, we offer significant opportunities for professional development and career advancement.
Collaborative Culture: Join a supportive and collaborative team where your ideas are valued and you can learn from some of the best in the industry.
Challenging Projects: Work on a variety of interesting and complex projects that will keep you engaged and continuously learning.

AI Disclosure: We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team.

OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.

We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Proposal Coordinator will partner with recruiters and bid teams to develop high-quality submission packages for Government of Canada opportunities. Responsibilities include analyzing requirements, tailoring resumes, and ensuring all documentation is compliant and accurate.

Requirements

Candidates must have 3+ years of experience in preparing resource submissions and compliance matrices for government bids. Strong proficiency in writing, editing, and familiarity with Canadian professional services procurement vehicles is required.

Skills

Proposal coordination
Resume tailoring
Compliance matrices
Bid management
Government procurement
Technical writing
Editing
Proofreading
Document formatting
Requirement analysis
AI tools
Information gathering
Project experience validation
Stakeholder collaboration
Attention to detail
Organizational skills

Benefits

Health benefits

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Government of Canada
TBIPS
TSPS
ProServices
THS
SBIPS
SOW
Compliance
Bid Team
Resume Enhancement
AI Tools
Copilot
ChatGPT
Professional Services
Security Clearance
Reliability
Digital Operations
Cloud Transformation
Organizational Transformation
Public Sector
Procurement
Evaluation Criteria
Qualification Summaries
Submission Packages

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