Location: Ottawa, ON (On-site)
Duration: 19 weeks
Security Clearance: Reliability Status
Responsibilities
- Review procurement requests and supporting documentation submitted by clients, and obtain clarification on missing, incomplete or inconsistent information.
- Provide advice and guidance on procurement processes, documentation, timelines and available procurement methods.
- Assist in defining procurement requirements, evaluation methodologies, selection methods and procurement schedules.
- Develop and revise Requests for Proposals and associated solicitation documents using approved templates.
- Develop and review mandatory and point-rated technical evaluation criteria, ensuring they are clear, measurable and aligned with the basis of selection.
- Prepare solicitation instructions, bidder requirements, financial evaluation methodologies and bases of payment.
- Prepare, review and administer Task Authorizations, confirming scope, resource categories, level of effort, rates and financial information.
- Prepare, review and administer call-ups against Standing Offers, confirming scope, supplier selection, pricing and applicable terms and conditions.
- Support bid evaluation activities, including the preparation of evaluation documentation, consensus materials and contract award records.
- Enter and update procurement and financial information in SAP, ensuring entries are accurate, complete and properly supported.
- Monitor procurement timelines, approval requirements, contract values and expiry dates, and prepare file summaries, procurement plans and status reports.
- Support quality assurance and file review processes, addressing identified deficiencies and maintaining a complete audit trail.
Qualifications
- 1+ years of experience using SAP or a Government of Canada SAP-based financial and materiel management system to enter, update and maintain contracting and financial information, including creating purchase requisitions, creating purchase orders or contracts, entering contract amendments, recording commitments or contract values, and monitoring contract expenditures or balances.
- Experience preparing competitive solicitation documents in a Government of Canada procurement context, including developing instructions to bidders, Statements of Work, mandatory and point-rated technical criteria, bases of selection and bases of payment.
- Experience preparing, reviewing or administering Task Authorizations under Government of Canada contracts, including confirming scope, validating rates and level of effort, calculating Task Authorization values, preparing documentation and coordinating approvals.
- Experience preparing, reviewing or administering call-ups against Government of Canada Standing Offers, including confirming scope, applying call-up procedures, validating rates and pricing, preparing documentation and coordinating approvals.
- 12+ years of cumulative procurement experience performing substantive procurement duties such as procurement planning, solicitation development, bid evaluation, contract award, contract administration, Task Authorizations and call-ups.
- 8+ years of procurement experience within the Government of Canada, acquired as a federal public servant or as a contractor supporting a federal procurement organization.
- Experience managing multiple concurrent procurement files in a high-volume operational environment, including progressing 20 or more concurrent files through the procurement process.
- Experience using a broad range of Government of Canada procurement instruments and methods, including competitive Requests for Proposals, Standing Offers, Supply Arrangements, Task Authorizations, Temporary Help Services and contract amendments.
- Experience reviewing procurement files for completeness, accuracy and compliance, including applying procurement checklists, identifying deficiencies and ensuring a complete audit trail.
Reliability Status Security Clearance Required.
AI Disclosure: We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team.
OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities.
Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.
We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted. 
