Jobs in Canada

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Added 32 mins ago
MA
Actuarial Analyst – 2026 & 2027 New Grads - Montreal
Marsh Agency
Montreal, QC
- Full-time
Play an important role in investment manager searches, asset allocation studies, and other ad-hoc investment-related projects
Added 47 mins ago
S
Project Controller
Stantec
Toronto, ON
- Full-time
Monitor project financial performance, commitments, costs, revenue, unbilled work, accounts payable, and forecast-to-complete information; identify variances and communicate emerging…
Added 1 hour ago
EC
Project Manager
Ellmar Construction Inc.
Headingley, MB
- Full-time
Ellmar Construction was built on two pillars: professionalism and people. Our leadership brings deep expertise in finance, property management, and heavy construction. This offers a…
Added 3 hours ago
T
Resident Manager
Townline
Victoria, BC
- Full-time
Serving Termination Notices, Rent Increase Notices, and other notices as approved by the Leasing and Administration Manager and Property Manager and in compliance with Residential Tenancy…
Added 3 hours ago
L
US Payroll Administrator (12-16 Month Contract)
Lallemand
Montreal, QC
- Contract
Our Corporate Human Resources department is looking for a US Payroll Administrator (12–16 Month Contract) to join our team and report to the US Payroll and Compliance Manager.
Added 3 hours ago
OP
Administrative Assistant
Oxford Properties Group
Vancouver, BC
- Full-time
Partnering with the Assistant Property Manager, the Supervisor of Property Administration and Property Managers on site initiatives and admin support
Added 3 hours ago
BH
Manager, Trade Relations
Bausch Health Companies Inc.
Laval, QC
- Full-time
The Manager, Trade Relations is responsible for building and managing relationships with wholesalers, distributors, and strategic trade partners across Canada. This role works closely with…
Added 3 hours ago
IW
Plan Manager
IG Wealth Management
MB · Manitoba, Canada
- Full-time
The Plan Manager and Data Integrity team is seeking a knowledgeable, driven, and inquisitive self-starter to join us as a Plan Manager. Reporting to the Senior Manager of Operations, you…
Added 3 hours ago
IW
Plan Manager
IG Wealth Management
ON · Ontario, Canada
- Full-time
The Plan Manager and Data Integrity team is seeking a knowledgeable, driven, and inquisitive self-starter to join us as a Plan Manager. Reporting to the Senior Manager of Operations, you…
Added 3 hours ago
EI
Payroll Coordintor
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
A gateway for transportation, connection, and innovation, Edmonton Airports (YEG) is a self-funded, not-for-profit corporation driving economic prosperity for the Edmonton Metropolitan…
Added 3 hours ago
AC
Finance Manager, Academic
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
Reporting to the Associate Director, Academic Finance Operations, the Finance Manager provides cross departmental leadership in financial strategy, budget development, quarterly budget…
Added 4 hours ago
HT
Payroll Manager, Americas
Husky Technologies
Bolton, ON
- Full-time
Our Payroll Manager based in Bolton Ontario would be responsible for the Americas (US/Canada/Latam) payroll operations, ensuring accurate, timely, and compliant processing across the U.S.,…
Added 4 hours ago
FC
Capacity Planning Manager PMO
Fidelity Canada
Mississauga, ON
- Full-time
University degree in business administration, finance, or computer science, or equivalent experience.
Added 4 hours ago
IC
Product Manager, Investment Product Management
ivari Canada
Toronto, ON
- Full-time
…over 185 years of history operating across the Caribbean, US, and Canada. We offer a wide range of products and services, including life and health insurance, annuities, pension…
Added 4 hours ago
C
K-Manager Account Manager (Temp 6 months)
CN
Quebec, QC
- Temporary
Bachelor's in commerce, Marketing, Finance, Business Administration, or equivalent
Added 4 hours ago
CO
Tax & Water Coordinator
City of St. Catharines
St. Catharines, ON
- Full-time
About the Role: Reporting to the Revenue and Collections Manager, the Tax & Water Coordinator coordinates specialized property tax and water revenue administration, including tax…
Added 4 hours ago
MS
Junior Accountant, Fund Accounts
Mount Sinai Hospital (Toronto), Sinai Health
Toronto, ON · Greater Toronto Area, Canada
- $28.79 to $35.98 CAD / hour
- Internship
Reporting to the Senior Manager, this position will provide exemplary accounting support and customer service to internal and external clients consistent with best practice. The Junior…
Added 4 hours ago
A
Payroll Specialist
Altis
Toronto, ON
- $90,000 to $105,000 CAD / year
- Contract
In this role, you'll work closely with Finance, Human Resources, and external service providers to deliver accurate payroll administration, reporting, and compliance activities. If you…
Added 4 hours ago
CP
Private Wealth Manager/Portfolio Manager
Cardinal Point Wealth Management, ULC
Toronto, ON
- Full-time
The ideal candidate is fully licensed in Canada, preferably with US/cross-border licensing and experience
Added 4 hours ago
CC
Accounts payable & Receivables 12-Month Term Contract
Canada Cartage
Calgary, AB
- Contract
We are seeking a highly organized and detail-oriented Operations Administrator to provide administrative and coordination support to the Operations leadership team. This role plays a key…
Added 4 hours ago
MP
Tax Manager, CAN
Moodys Private Client
Calgary, AB
- Full-time
Work alongside the US tax team on cross-border tax issues
Added 4 hours ago
BU
Data and Integrations Architect
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to IT Manager, Enterprise Solutions - Foundational Technologies, the Data and Integrations Architect is responsible for designing the data and integration architecture that…
Added 5 hours ago
Business Development Manager, Road
DSV
Brampton, ON
The Business Development Manager is responsible for achieving sales growth targets and executing strategic priorities while driving collaboration within the Canadian organization.
Added 5 hours ago
SC
Compensation Manager (70306990)
Sodexo Canada Ltd
Montreal, QC
- $100,000 to $130,000 CAD / year
- Full-time
…exciting new opportunity to join Sodexo as our next Compensation Manager located in Toronto or…
Added 5 hours ago
Benefits Assistant
Bayshore
Mississauga, ON
…responsible for the day-to-day data entry, record maintenance, and transaction processing related to employee benefit programs within PeopleSoft and UKG HRIS platforms. This role ensures…

Oxford Properties Group

Administrative Assistant

Vancouver, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 2–3 years of experience in a similar role, ideally in commercial real estate or a corporate office
Posting language: English
Posted: Nov 11, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

The Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone who visits the office. You'll set the tone for a first-class Oxford experience.

You'll also give executive support to the senior leaders in the office and keep day-to-day office operations running smoothly. That includes meetings, events, supplies, vendors and budgets. If you enjoy being at the centre of things, like variety, and take pride in getting the details right, this role is a great fit.

You Will Be Responsible For

Leading front-desk operations: greeting visitors, answering and directing calls and inquiries, and keeping the office secure through access procedures
Acting as an ambassador for Oxford and the Vancouver office with tenants, visitors, contractors and internal teams
Providing executive assistant support to senior leaders, including correspondence, scheduling and preparing letters
Coordinating meetings and boardroom bookings, including room set-up, catering and virtual meeting technology
Managing office administration: supplies, kitchen stock, equipment, mail and couriers, and the reception manual
Overseeing office spend, including purchase order coding, admin budget tracking, petty cash, office contracts and vendor relationships
Coordinating tenant services such as building mailboxes, bike parking enrolment, and tenant memos and correspondence
Chairing the office social committee and planning team events that bring people together
Partnering with the Assistant Property Manager, the Supervisor of Property Administration and Property Managers on site initiatives and admin support
Finding ways to improve office services, systems and processes

Required Skills & Experience

Experience in a reception, administrative or executive assistant role
Strong verbal and written communication skills, with a polished, professional and customer-focused presence
Strong organization skills, with the ability to multitask, prioritize and stay composed under pressure
Proficiency in Microsoft Office (Outlook, Excel, Word and SharePoint)

Preferred Skills & Experience

2–3 years of experience in a similar role, ideally in commercial real estate or a corporate office
Post-secondary education
Experience with purchase orders, budget tracking or vendor management
Comfort with virtual meeting systems and office technology
Experience planning events or coordinating social committees
A resourceful, proactive approach to solving problems

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage reception and visitor services, provide executive support to senior leaders, and coordinate meetings, events, tenant services, and office operations. Track office spending and vendor relationships, support property teams, and improve office services and processes.

Requirements

Candidates need experience in reception, administration, or executive assistance, strong communication and organizational skills, and proficiency with Outlook, Excel, Word, and SharePoint. Preferred qualifications include 2–3 years in a similar role, post-secondary education, and experience with budgets, vendors, office technology, or event planning.

Skills

Reception
Executive Assistance
Front-Desk Operations
Visitor and Call Management
Written and Verbal Communication
Organization
Multitasking
Scheduling
Meeting Coordination
Microsoft Outlook
Microsoft Excel
Microsoft Word
SharePoint
Purchase Order Coding
Budget Tracking
Vendor Management

Visa sponsorship

Not detected in the job text

Keywords

Reception
Executive Assistant
Front-Desk Operations
Visitor Management
Access Procedures
Correspondence
Scheduling
Boardroom Bookings
Catering
Virtual Meeting Technology
Office Administration
Office Supplies
Mail and Couriers
Purchase Orders
Budget Tracking
Petty Cash
Vendor Relationships
Tenant Services
Event Planning
Social Committee
Microsoft Outlook
Microsoft Excel
Microsoft Word
SharePoint
Commercial Real Estate
Property Management

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Work requirements

Jobs in Canada