Jobs in Canada

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Added 5 mins ago
Director, Talent Development
Liberty Utilities
Oakville, ON
…employees are at the heart of that vision. We believe that when people are empowered to learn, grow, and contribute their ideas, we can achieve remarkable results…
Added 19 mins ago
FF
Part-Time Sales Associate - Famous Footwear CAN
Famous Footwear
Concord, ON
- Part-time
Ace Retail Operations: You’ll ensure daily store tasks (pricing, shipment processing, fulfillment and inventory) are dialed in, keeping the store running like a tightly laced sneaker.…
Added 19 mins ago
WC
(CAN) Manager, Business Operations eCommerce
Walmart Canada
Mississauga, ON
- Full-time
Position Summary...The Manager, Business Operations eCommerce drives strategy, execution, and growth of omni-channel programs. Responsibilities include vendor management, operational…
Added 19 mins ago
T
Resident Manager
Townline
Victoria, BC
- Full-time
Reporting to the Property Manager, the Resident Manager is responsible for supporting the day-to-day operations of Townline’s Victoria residential portfolio and serving as a key point of…
Added 19 mins ago
FC
Sr Manager- Facility Operations 3
FedEx Canada
Markham, ON
- Full-time
Must possess a valid G license & have a good driving record
Added 20 mins ago
OP
Associate, Marketing & Communications
Oxford Properties Group
Toronto, ON
- Full-time
Our flexible hybrid work guideline requires teams to come to the office a minimum of 4 days per week
Added 20 mins ago
V
Vans: Assistant Gérant - Premium Outlets Montreal
Vans
Mirabel, QC
- $23.6 to $31.2 CAD / hour
- Full-time
As the Assistant Store Manager, you will lead, develop, and motivate a team of Brand Advocates to deliver consistent, best-in-class customer experience that reflects our brand values and…
Added 20 mins ago
OP
Administrative Assistant
Oxford Properties Group
Vancouver, BC
- Full-time
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By…
Added 20 mins ago
OP
Supervisor, Property Operations
Oxford Properties Group
Toronto, ON · Scarborough, ON
- Full-time
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By…
Added 35 mins ago
WC
Senior Manager, Specialty Compliance and Ethics - Health Privacy
Walmart Canada
Mississauga, ON
- Full-time
…implementation of automated systems and tools to streamline operations and improve efficiency, while ensuring accuracy and…
Added 35 mins ago
Associate Manager, New Concepts (Product Development)
HelloFresh
Toronto, ON
This means a minimum of 2 days in office per week, with most teams in office between 2-3 days a week
Added 49 mins ago
D
Branch Manager - Gestionnaire de succursale
Dexter
Longueuil, QC
- Full-time
Superviser les opérations quotidiennes de distribution, déléguer les tâches et responsabiliser l’équipe afin d’optimiser la performance de la succursale.
Added 49 mins ago
EI
Manager, Project Delivery
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
…inclusive. Recognizing that great work gets accomplished when people enjoy what they’re doing, successes and milestones are always celebrated. As strong believers in the power of setting…
Added 49 mins ago
EI
Payroll Coordintor
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
…inclusive. Recognizing that great work gets accomplished when people enjoy what they’re doing, successes and milestones are always celebrated. As strong believers in the power of setting…
Added 50 mins ago
W
Senior Manager, Specialty Compliance and Ethics - Health Privacy
Walmart
Mississauga, ON
- Full-time
…implementation of automated systems and tools to streamline operations and improve efficiency, while ensuring accuracy and…
Added 1 hour ago
AC
Finance Manager, Academic
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
Reporting to the Associate Director, Academic Finance Operations, the Finance Manager provides cross departmental leadership in financial strategy, budget development, quarterly budget…
Added 1 hour ago
CH
Facilities Supervisor
CBRE HV
Fort McMurray, AB
- Full-time
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all…
Added 1 hour ago
CH
Facilities Supervisor
CBRE HV
Fort McMurray, AB
- Full-time
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all…
Added 1 hour ago
CH
Facilities Supervisor
CBRE HV
Fort McMurray, AB
- Full-time
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all…
Added 1 hour ago
CH
Facilities Supervisor
CBRE HV
Fort McMurray, AB
- Full-time
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all…
Added 1 hour ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Assiniboia, SK
- Part-time
Must have good interpersonal and communication skills (oral)
Added 1 hour ago
TS
Union Store Associate
The Salvation Army Canada and Bermuda Territory
Saskatoon, SK
- Part-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 1 hour ago
TS
Union Store Associate
The Salvation Army Canada and Bermuda Territory
Saskatoon, SK
- Part-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 1 hour ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Ottawa, ON · Merivale Thrift Store
- Part-time
Must have good interpersonal and communication skills (oral)
Added 1 hour ago
LM
DIRECTOR OF INFORMATION TECHNOLOGY
Lacroix Médecine Privée
Quebec, QC
- Full-time
…since its founding in 2009 and currently employs nearly 350 people. As part of its strategic plan, the Group aims to accelerate its national and international…

Oxford Properties Group

Administrative Assistant

Vancouver, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 2–3 years of experience in a similar role, ideally in commercial real estate or a corporate office
Posting language: English
Posted: Nov 11, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

The Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone who visits the office. You'll set the tone for a first-class Oxford experience.

You'll also give executive support to the senior leaders in the office and keep day-to-day office operations running smoothly. That includes meetings, events, supplies, vendors and budgets. If you enjoy being at the centre of things, like variety, and take pride in getting the details right, this role is a great fit.

You Will Be Responsible For

Leading front-desk operations: greeting visitors, answering and directing calls and inquiries, and keeping the office secure through access procedures
Acting as an ambassador for Oxford and the Vancouver office with tenants, visitors, contractors and internal teams
Providing executive assistant support to senior leaders, including correspondence, scheduling and preparing letters
Coordinating meetings and boardroom bookings, including room set-up, catering and virtual meeting technology
Managing office administration: supplies, kitchen stock, equipment, mail and couriers, and the reception manual
Overseeing office spend, including purchase order coding, admin budget tracking, petty cash, office contracts and vendor relationships
Coordinating tenant services such as building mailboxes, bike parking enrolment, and tenant memos and correspondence
Chairing the office social committee and planning team events that bring people together
Partnering with the Assistant Property Manager, the Supervisor of Property Administration and Property Managers on site initiatives and admin support
Finding ways to improve office services, systems and processes

Required Skills & Experience

Experience in a reception, administrative or executive assistant role
Strong verbal and written communication skills, with a polished, professional and customer-focused presence
Strong organization skills, with the ability to multitask, prioritize and stay composed under pressure
Proficiency in Microsoft Office (Outlook, Excel, Word and SharePoint)

Preferred Skills & Experience

2–3 years of experience in a similar role, ideally in commercial real estate or a corporate office
Post-secondary education
Experience with purchase orders, budget tracking or vendor management
Comfort with virtual meeting systems and office technology
Experience planning events or coordinating social committees
A resourceful, proactive approach to solving problems

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage reception and visitor services, provide executive support to senior leaders, and coordinate meetings, events, tenant services, and office operations. Track office spending and vendor relationships, support property teams, and improve office services and processes.

Requirements

Candidates need experience in reception, administration, or executive assistance, strong communication and organizational skills, and proficiency with Outlook, Excel, Word, and SharePoint. Preferred qualifications include 2–3 years in a similar role, post-secondary education, and experience with budgets, vendors, office technology, or event planning.

Skills

Reception
Executive Assistance
Front-Desk Operations
Visitor and Call Management
Written and Verbal Communication
Organization
Multitasking
Scheduling
Meeting Coordination
Microsoft Outlook
Microsoft Excel
Microsoft Word
SharePoint
Purchase Order Coding
Budget Tracking
Vendor Management

Visa sponsorship

Not detected in the job text

Keywords

Reception
Executive Assistant
Front-Desk Operations
Visitor Management
Access Procedures
Correspondence
Scheduling
Boardroom Bookings
Catering
Virtual Meeting Technology
Office Administration
Office Supplies
Mail and Couriers
Purchase Orders
Budget Tracking
Petty Cash
Vendor Relationships
Tenant Services
Event Planning
Social Committee
Microsoft Outlook
Microsoft Excel
Microsoft Word
SharePoint
Commercial Real Estate
Property Management

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Work requirements

Jobs in Canada