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Added 4 mins ago
LH
Clinic Director
Lifemark Health Group
Trenton, ON
- $80,622 to $118,246 CAD / year
- Full-time
As a Clinic Director, you are first and foremost a people leader. You are accountable for running your clinic, owning day-to-day execution, team leadership, patient experience, and…
Added 4 mins ago
LH
Clinic Director
Lifemark Health Group
Prince Edward, ON
- $80,622 to $118,246 CAD / year
- Full-time
As a Clinic Director, you are first and foremost a people leader. You are accountable for running your clinic, owning day-to-day execution, team leadership, patient experience, and…
Added 4 mins ago
GC
Online Programmer - OS (Game Network)
Game Companies
Montreal, QC
- Full-time
Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe…
Added 5 mins ago
Assistant Store Lead
Spark New Zealand
Hamilton, ON
Working day-to-day as part of the team (on the tools)
Added 19 mins ago
CC
Shop Helper - Winter Season
Clintar Commercial Outdoor Services
Toronto, ON · Scarborough, ON
- Full-time
There is a possibility that you can join our Landscape Team as a Crew member for the Spring/Summer and Fall Season.
Added 19 mins ago
WC
(CAN) Manager, Business Operations eCommerce
Walmart Canada
Mississauga, ON
- Full-time
Demonstrates and encourages respect for all; builds a high-performing team; seeks, and embraces differences in people, cultures, ideas and experiences; creates a workplace and experiences…
Added 19 mins ago
WC
(CAN) Leader d’équipe, marchandise générale
Walmart Canada
Terrebonne, QC
- Full-time
…from the General Merchandise Coach and the Store Management Team. Delegate, assist and follow-up on completion of daily Customer Availability process…
Added 19 mins ago
ZA
Full-time Star Attendant - Mercedes-Benz Toronto Queensway
Zanchin Automotive Group
Toronto, ON
- Full-time
You will be part of a winning team -- we are a leader in the industry driven by 50 years of people-centric business modeling.
Added 19 mins ago
OP
Associate, Marketing & Communications
Oxford Properties Group
Toronto, ON
- Full-time
Our flexible hybrid work guideline requires teams to come to the office a minimum of 4 days per week
Added 19 mins ago
OP
Administrative Assistant
Oxford Properties Group
Vancouver, BC
- Full-time
Chairing the office social committee and planning team events that bring people together
Added 19 mins ago
AA
Product Manager
Altrom Auto Group Canada (Division of UAP Inc.)
Toronto, ON · Scarborough, ON
- Full-time
Under the direction of the Team Leader, the Product Manager is responsible for developing, implementing, and maintaining product line strategies that support and strengthen the Altrom store…
Added 19 mins ago
A
Merchandiser Feed Products
ADM
Montreal, QC
- Full-time
Understand local feed markets to determine strategic pricing opportunities and relay information to the Co-Product Team
Added 19 mins ago
OP
Supervisor, Property Operations
Oxford Properties Group
Toronto, ON · Scarborough, ON
- Full-time
Added 19 mins ago
WC
(CAN) Leader d'équipe, mode
Walmart Canada
Kirkland, QC
- Full-time
…communicated priorities from the Coach and the Store Management Team. Delegate, assist and follow-up on completion of daily Customer Availability process…
Added 19 mins ago
RP
Pharmacist HSAA
Rexall Pharmacy Group Ltd.
AB · Edmonton, AB
- $52.63 to $66.34 CAD / hour
- Full-time
Responsible for training and mentoring pharmacy technicians and other pharmacy staff as assigned by the Pharmacy Manager. Act as a team leader in the absence of the Pharmacy Manager
Added 19 mins ago
RP
Pharmacist HSAA
Rexall Pharmacy Group Ltd.
AB · Edmonton, AB
- $52.63 to $66.34 CAD / hour
- Full-time
Responsible for training and mentoring pharmacy technicians and other pharmacy staff as assigned by the Pharmacy Manager. Act as a team leader in the absence of the Pharmacy Manager
Added 34 mins ago
LH
Occupational Therapist
Lifemark Health Group
Oshawa, ON
- $69,826 to $102,411 CAD / year
- Full-time
Excel in a collaborative, inter-disciplinary team environment
Added 34 mins ago
LH
Physiotherapist
Lifemark Health Group
Prince Edward, ON
- $36.92 to $54.14 CAD / hour
- Full-time
For over 26 years, Lifemark has been a trusted leader in rehabilitation across Canada, dedicated to helping Canadians live life well. With a national network of over 325 clinics and a team…
Added 34 mins ago
WS
Material Handler
Wolf Steel Ltd
Barrie, ON
- Full-time
Must have complete knowledge of all Material Handling practices
Added 35 mins ago
EI
Laboratory Technician, Chemical Manufacturing
Ecolab Inc.
Mississauga, ON
- Full-time
A trusted partner at nearly three million customer locations spanning over 170 countries, Ecolab is the global leader in water, hygiene and infection prevention solutions and services. Our…
Added 49 mins ago
D
Branch Manager - Gestionnaire de succursale
Dexter
Longueuil, QC
- Full-time
Added 49 mins ago
CL
Resident Advisor
Campus Living Centres
Welland, ON
- Full-time
Must possess superior verbal communication skills · Must possess above average customer service skills
Added 49 mins ago
SI
Material Handler (Forklift Driver) - Night Shift
Skyjack Inc.
Guelph, ON
- Full-time
Job Title: Material Handler (Forklift Driver) - Night Shift
Added 49 mins ago
DG
Millwright - Journeyman
DCM Group Inc.
Leroy, SK
- Contract
…partnerships with clients. Our mission is to be an industry leader by creating a family of talented individuals in a culture of innovation, safety, quality, efficiency, and fun. We are…
Added 49 mins ago
S
Analyst, Contingent Workforce (Temporary)
Slalom
Toronto, ON · Greater Toronto Area, Canada
- $25 to $30 CAD / hour
- Temporary
Hybrid/In office: We are hybrid but there are expectations that if your team leader or client requires you onsite that you are able to meet those expectations/requirements

Oxford Properties Group

Administrative Assistant

Vancouver, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 2–3 years of experience in a similar role, ideally in commercial real estate or a corporate office
Posting language: English
Posted: Nov 11, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

The Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone who visits the office. You'll set the tone for a first-class Oxford experience.

You'll also give executive support to the senior leaders in the office and keep day-to-day office operations running smoothly. That includes meetings, events, supplies, vendors and budgets. If you enjoy being at the centre of things, like variety, and take pride in getting the details right, this role is a great fit.

You Will Be Responsible For

Leading front-desk operations: greeting visitors, answering and directing calls and inquiries, and keeping the office secure through access procedures
Acting as an ambassador for Oxford and the Vancouver office with tenants, visitors, contractors and internal teams
Providing executive assistant support to senior leaders, including correspondence, scheduling and preparing letters
Coordinating meetings and boardroom bookings, including room set-up, catering and virtual meeting technology
Managing office administration: supplies, kitchen stock, equipment, mail and couriers, and the reception manual
Overseeing office spend, including purchase order coding, admin budget tracking, petty cash, office contracts and vendor relationships
Coordinating tenant services such as building mailboxes, bike parking enrolment, and tenant memos and correspondence
Chairing the office social committee and planning team events that bring people together
Partnering with the Assistant Property Manager, the Supervisor of Property Administration and Property Managers on site initiatives and admin support
Finding ways to improve office services, systems and processes

Required Skills & Experience

Experience in a reception, administrative or executive assistant role
Strong verbal and written communication skills, with a polished, professional and customer-focused presence
Strong organization skills, with the ability to multitask, prioritize and stay composed under pressure
Proficiency in Microsoft Office (Outlook, Excel, Word and SharePoint)

Preferred Skills & Experience

2–3 years of experience in a similar role, ideally in commercial real estate or a corporate office
Post-secondary education
Experience with purchase orders, budget tracking or vendor management
Comfort with virtual meeting systems and office technology
Experience planning events or coordinating social committees
A resourceful, proactive approach to solving problems

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage reception and visitor services, provide executive support to senior leaders, and coordinate meetings, events, tenant services, and office operations. Track office spending and vendor relationships, support property teams, and improve office services and processes.

Requirements

Candidates need experience in reception, administration, or executive assistance, strong communication and organizational skills, and proficiency with Outlook, Excel, Word, and SharePoint. Preferred qualifications include 2–3 years in a similar role, post-secondary education, and experience with budgets, vendors, office technology, or event planning.

Skills

Reception
Executive Assistance
Front-Desk Operations
Visitor and Call Management
Written and Verbal Communication
Organization
Multitasking
Scheduling
Meeting Coordination
Microsoft Outlook
Microsoft Excel
Microsoft Word
SharePoint
Purchase Order Coding
Budget Tracking
Vendor Management

Visa sponsorship

Not detected in the job text

Keywords

Reception
Executive Assistant
Front-Desk Operations
Visitor Management
Access Procedures
Correspondence
Scheduling
Boardroom Bookings
Catering
Virtual Meeting Technology
Office Administration
Office Supplies
Mail and Couriers
Purchase Orders
Budget Tracking
Petty Cash
Vendor Relationships
Tenant Services
Event Planning
Social Committee
Microsoft Outlook
Microsoft Excel
Microsoft Word
SharePoint
Commercial Real Estate
Property Management

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Work requirements

Jobs in Canada