Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 26, 2026

Hiring at a glance

View jobs

Open jobs: 1,125
Employers: 851

Advertised starting pay

Average starting payCAD / hour: $32.12Across 243 listings
Average starting payCAD / year: $63,707Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%91 listings
On-site: 91%1,027 listings

Not specified: <1% (3 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (12), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 19 days ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON · Optometry
- Full-time
Added 19 days ago
UO
Financial and Administrative Coordinator
University of Waterloo
Waterloo, ON
- Full-time
Added 19 days ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON
- Full-time
Added 19 days ago
OP
Administrative Coordinator
Oxford Properties Group
Toronto, ON · Scarborough, ON
- Full-time
Added 19 days ago
SH
Administrative Coordinator-SE Health Rehab
SE Health
Richmond Hill, ON
- Temporary
Added 19 days ago
O
Administrative Coordinator
OMERS
Toronto, ON · Scarborough Town Centre
- Full-time
Added 19 days ago
O
Office Manager, Executive Leadership Support
Optum
Richmond, BC
- Full-time
Added 19 days ago
SI
office administrator
Swift Innovations
Ponoka, AB
- Full-time
Added 19 days ago
OT
Chief Invigilator - Limited Term
Ontario Tech University
Oshawa, ON
- Part-time
Faculty/Department: Office of the Deputy Provost
Added 19 days ago
P1
Office Administrator
Point 1 Displays
Montreal, QC
- Full-time
Added 19 days ago
SC
Office Administrator / Bookkeeper / HR Administrator
SCG Calgary Inc.
Calgary, AB
- Full-time
Added 20 days ago
JO
Office Manager
Jameson Offices
Vancouver, BC
- Full-time
We are seeking a dedicated, organized, and customer service-oriented Office Manager to oversee the efficient day-to-day operation of our office. This role requires a highly proactive…
Added 20 days ago
C&
office manager
C & L Cabinets Ltd.
Calgary, AB
- Full-time
Added 20 days ago
Chief Invigilator - Limited Term
ontariotechu
Oshawa, ON
Faculty/Department: Office of the Deputy Provost
Added 20 days ago
T
Administrative Coordinator (Temporary)
TransAlta
AB · Alberta, Canada
- Temporary
Added 20 days ago
M&
Office Services Coordinator
McKinsey & Company
Calgary, AB
- Full-time
Added 20 days ago
E
Gestionnaire de bureau/Office Manager
Evlv
Montreal, QC
- Full-time
Added 20 days ago
UG
Office Manager, Executive Leadership Support
UnitedHealth Group
Vancouver, BC · Richmond, BC
- Full-time
Added 20 days ago
ZI
Office Manager
ZenaTech Inc.
Dartmouth, NS
- $70,000 to $75,000 CAD / year
- Full-time
We are seeking an organized and proactive Office Manager to oversee day-to-day operations at our Halifax office. This role combines administrative leadership with hands-on project…
Added 20 days ago
GV
Youth Worker & Office Administrator
Greater Vancouver Youth Unlimited
Mission, BC
- Full-time
Added 20 days ago
DG
office manager
Diamond Granite Countertops Inc
Brampton, ON
- Full-time
Oversee and co-ordinate office administrative procedures
Added 20 days ago
DE
Office Administrator
Design Electronics
Niagara Falls, ON
- Full-time
Added 20 days ago
OT
Member Services Administration Analyst - 12-month contract
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
Added 20 days ago
OT
Member Services Administration Analyst - 12-month contract
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
Added 20 days ago
AT
administrative officer
Ancor Transport Ltd
Surrey, BC
- Full-time

Oxford Properties Group

Administrative Coordinator

Toronto, ON, Canada
Scarborough, ON, Canada

The expected salary range for this position is $48,000 - $58,000 per year. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: The expected salary range for this position is $48,000 - $58,000 per year.
Job type: Full-time
Apply by: Nov 6, 2026
Experience: Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
Posting language: English
Posted: Oct 7, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

This position is responsible for providing a consistent, first class experience to all those that come in contact with the Scarborough Town Centre Management Office. Reporting to the Senior Property Manager, this role will be the first point of contact for the Scarborough Town Centre management office visitors and will entail support to the management team.

As the main office Receptionist, you will be the first point of contact for the Scarborough Town Centre Management Office and will provide general administrative support across the organization. You will handle the flow of people through the business and ensure that all responsibilities are completed accurately, delivered with high quality in a timely manner.

You Will Be Responsible For

Demonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way
Acting as an Oxford /Scarborough Town Centre ambassador through phone and inter-personal interactions
Answering, screening, and forwarding incoming phone and in-person inquiries while providing general information as needed
Greeting all office visitors, determining the nature of their visit, and directing them accordingly
Maintaining security of the Management Office by following procedures and controlling access
Receiving, sending, and sorting daily mail/deliveries/couriers, and tracking usage
Updating and maintaining telecommunication system for office and tenant listings
Managing order process for departmental office supplies while exercising budget control
Coordinating and stocking office supplies, equipment, and daily responsibilities of the kitchen and it’s items within the Management Office.
Assisting the Office Coordinator with receiving and logging tenant cheques
Acting as a backup to the Office Coordinator role and duties
Supporting all managers, including inputting expenses and Basware coding
Booking of board/meeting rooms. Ensuring board/meeting room requests are met, and support the coordination of food orders, room set-up
Distribution of tenant communication items, and complete with tenant collection/input of tenant sales, and insurance
Collaborating with Office Coordinator to support various site initiatives by accomplishing related duties as needed and assigned, including clerical tasks
Responsible for effectively managing an email inbox

Required Skills & Experience

Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
A University Degree or College Diploma
Proficient with Microsoft Office Suite, including PowerPoint
Excellent verbal and communication skills.
High attention to detail in a fast-paced environment.

Preferred Skills & Experience

Professionalism in dealing with customers, internal staff, contractors and visitors.
Resourceful and proactive in dealing with issues that arise
Ability to organize, multi-task, prioritize and work under pressure
Experience in event planning would be an asset
Proficient in typing with a high level of speed and accuracy
Exercises sound judgement and discretion in managing confidential records and sensitive business matters

#IND1

#IDOAC

This posting is for an existing vacancy.

The expected salary range for this position is $48,000 - $58,000 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

Apply About employer

More about this job

Responsibilities

Serve as the first point of contact for office visitors and callers, providing professional reception, managing access, and handling mail, deliveries, supplies, and the shared email inbox. Support the management team with meeting and event coordination, tenant communications and records, expense processing, and other administrative duties.

Requirements

Requires at least three years of experience in a similar higher-level administrative role and a university degree or college diploma. Candidates should be proficient with Microsoft Office, including PowerPoint, and demonstrate strong communication, attention to detail, organization, multitasking, discretion, and professionalism.

Skills

Reception
Administrative Support
Customer Service
Verbal Communication
Microsoft Office
PowerPoint
Attention To Detail
Organization
Multitasking
Prioritization
Time Management
Confidentiality
Judgment And Discretion
Event Planning
Typing
Expense Processing

Benefits

Group Benefits
Retirement Plans
Annual Incentive Award
Short-Term Incentive Plan
Long-Term Incentive Plan

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Office Coordination
Microsoft Office Suite
PowerPoint
Telephone Systems
Visitor Management
Access Control
Mail And Courier Management
Office Supplies
Budget Control
Tenant Cheques
Expense Processing
Basware
Meeting Room Booking
Event Planning
Tenant Communications
Tenant Sales
Insurance Records
Confidential Records
Customer Service
Real Estate
Property Management
Shopping Centre Administration

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