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Added 3 mins ago
A
HEAD OF CREATIVE DEVELOPMENT
Allesoma
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
The ideal candidate is a conceptual heavyweight - able to translate business problems into resonant creative ideas that scale across channels, formats, and markets. They are a visionary…
Added 3 mins ago
AI
Software Architect
Arkion Identity Systems
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Work closely with development teams to ensure alignment between business requirements and technical architecture.
Added 3 mins ago
M
Team Lead - Yorkdale Shopping Centre, Toronto
Moncler
Toronto, ON · North York, ON
- Full-time
Communicate and inspire the team on retail strategy and relevant business information (leading morning briefings, trainings as needed).
Added 3 mins ago
SM
RQ11518 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement - RQ11518
Added 3 mins ago
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RQ11619 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement - RQ11619
Added 3 mins ago
EI
Assistant Lead Foundations Engineer
Egis in Canada
Hamilton, ON
- $105,000 to $155,000 CAD / year
- Contract
…certifications, experience, skills, geographic location, performance, and business or organizational…
Added 3 mins ago
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RQ11531 – Scrum Master – Intermediate
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement - RQ11531
Added 3 mins ago
SS
License Owner, Toronto
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- Full-time
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Added 3 mins ago
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RQ11541 – UX Designer – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
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Added 3 mins ago
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Business Consultant
Swoon
Toronto, ON
- $40 to $52 CAD / hour
- Contract
Job Title: Business Consultant - Intermediate (50% PCO and 50% Business Effectiveness)
Added 3 mins ago
RS
Head of Sales
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- Full-time
- About $31 million a year of work in our regions, across roughly 5,700 larger business sites plus apartment and condo buildings. We hold about 12% of it.
Added 3 mins ago
VL
Business Analyst
VStream Labs Inc.
Toronto, ON
- $70 to $75 CAD / hour
- Contract
VStream Labs Inc. is hiring an experienced Business Analyst for a Toronto-based contract opportunity. You will lead requirements discovery, translate complex business needs into practical…
Added 3 mins ago
SM
RQ11612 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
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Added 3 mins ago
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RQ10989 – Business Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Client: Ministry of Public and Business Service Delivery and Procurement - RQ10989
Added 3 mins ago
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RQ11622 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement - RQ11622
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Chief of Staff
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- Full-time
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Added 3 mins ago
IB
Senior Manager, Admissions and Enrolment
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Toronto, ON
- Full-time
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Added 3 mins ago
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Full Stack Java Analyst - Investment Banking
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Added 3 mins ago
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Business Analyst
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Added 3 mins ago
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2627-200 - Faculty, Related Subjects - Burridge Campus
Nova Scotia Community College - NSCC
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
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…courses. Other secondary areas may include Environment and Ethics, Business Ethics and practices, and sustainability related topics. This includes in person and online…
Added 3 mins ago
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Human Resources Advisor
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- Full-time
A certificate in Human Resources, Business Administration or related field.
Added 3 mins ago
TC
Forward deployed Engineer
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Toronto, ON
- $100,000 to $130,000 CAD / year
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We are seeking a highly skilled Forward Deployed Engineer to work closely with business stakeholders and engineering teams to design, build, and deploy AI-powered data solutions. The ideal…
Added 3 mins ago
SM
RQ11539 – UX Designer – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement - RQ11539
Added 3 mins ago
SM
RQ11538 – UX Designer – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement - RQ11538
Added 3 mins ago
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…projects while mentoring junior team members and contributing to business growth…

Oxford Properties Group

Administrative Coordinator

Toronto, ON, Canada
Scarborough, ON, Canada

The expected salary range for this position is $48,000 - $58,000 per year. · Full-time

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Job details

Pay: The expected salary range for this position is $48,000 - $58,000 per year.
Job type: Full-time
Apply by: Nov 6, 2026
Experience: Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
Posting language: English
Posted: Oct 7, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

This position is responsible for providing a consistent, first class experience to all those that come in contact with the Scarborough Town Centre Management Office. Reporting to the Senior Property Manager, this role will be the first point of contact for the Scarborough Town Centre management office visitors and will entail support to the management team.

As the main office Receptionist, you will be the first point of contact for the Scarborough Town Centre Management Office and will provide general administrative support across the organization. You will handle the flow of people through the business and ensure that all responsibilities are completed accurately, delivered with high quality in a timely manner.

You Will Be Responsible For

Demonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way
Acting as an Oxford /Scarborough Town Centre ambassador through phone and inter-personal interactions
Answering, screening, and forwarding incoming phone and in-person inquiries while providing general information as needed
Greeting all office visitors, determining the nature of their visit, and directing them accordingly
Maintaining security of the Management Office by following procedures and controlling access
Receiving, sending, and sorting daily mail/deliveries/couriers, and tracking usage
Updating and maintaining telecommunication system for office and tenant listings
Managing order process for departmental office supplies while exercising budget control
Coordinating and stocking office supplies, equipment, and daily responsibilities of the kitchen and it’s items within the Management Office.
Assisting the Office Coordinator with receiving and logging tenant cheques
Acting as a backup to the Office Coordinator role and duties
Supporting all managers, including inputting expenses and Basware coding
Booking of board/meeting rooms. Ensuring board/meeting room requests are met, and support the coordination of food orders, room set-up
Distribution of tenant communication items, and complete with tenant collection/input of tenant sales, and insurance
Collaborating with Office Coordinator to support various site initiatives by accomplishing related duties as needed and assigned, including clerical tasks
Responsible for effectively managing an email inbox

Required Skills & Experience

Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
A University Degree or College Diploma
Proficient with Microsoft Office Suite, including PowerPoint
Excellent verbal and communication skills.
High attention to detail in a fast-paced environment.

Preferred Skills & Experience

Professionalism in dealing with customers, internal staff, contractors and visitors.
Resourceful and proactive in dealing with issues that arise
Ability to organize, multi-task, prioritize and work under pressure
Experience in event planning would be an asset
Proficient in typing with a high level of speed and accuracy
Exercises sound judgement and discretion in managing confidential records and sensitive business matters

#IND1

#IDOAC

This posting is for an existing vacancy.

The expected salary range for this position is $48,000 - $58,000 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

Serve as the first point of contact for office visitors and callers, providing professional reception, managing access, and handling mail, deliveries, supplies, and the shared email inbox. Support the management team with meeting and event coordination, tenant communications and records, expense processing, and other administrative duties.

Requirements

Requires at least three years of experience in a similar higher-level administrative role and a university degree or college diploma. Candidates should be proficient with Microsoft Office, including PowerPoint, and demonstrate strong communication, attention to detail, organization, multitasking, discretion, and professionalism.

Skills

Reception
Administrative Support
Customer Service
Verbal Communication
Microsoft Office
PowerPoint
Attention To Detail
Organization
Multitasking
Prioritization
Time Management
Confidentiality
Judgment And Discretion
Event Planning
Typing
Expense Processing

Benefits

Group Benefits
Retirement Plans
Annual Incentive Award
Short-Term Incentive Plan
Long-Term Incentive Plan

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Office Coordination
Microsoft Office Suite
PowerPoint
Telephone Systems
Visitor Management
Access Control
Mail And Courier Management
Office Supplies
Budget Control
Tenant Cheques
Expense Processing
Basware
Meeting Room Booking
Event Planning
Tenant Communications
Tenant Sales
Insurance Records
Confidential Records
Customer Service
Real Estate
Property Management
Shopping Centre Administration

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