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Added 12 mins ago
CS
Co-op: Change & Project Management
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Ottawa, ON
- Volunteer
Added 12 mins ago
CG
Manager, Talent Development
Compass Group Canada
Mississauga, ON
- Full-time
Added 12 mins ago
CS
Co-op: Analysis & Exploitation of Info Sources
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Ottawa, ON
- Volunteer
Assist with the creation of a repository of Canadian and foreign publications through acquisitions and system procedures
Added 12 mins ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Ottawa, ON
- Volunteer
The system will allow you to select only one location of work. If you are interested to be considered for various locations of work as mentioned above, please highlight, in your cover…
Added 12 mins ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
AB · Edmonton, AB
- Volunteer
The system will allow you to select only one location of work. If you are interested to be considered for various locations of work as mentioned above, please highlight, in your cover…
Added 12 mins ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Montreal, QC
- Volunteer
The system will allow you to select only one location of work. If you are interested to be considered for various locations of work as mentioned above, please highlight, in your cover…
Added 12 mins ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Calgary, AB
- Volunteer
The system will allow you to select only one location of work. If you are interested to be considered for various locations of work as mentioned above, please highlight, in your cover…
Added 27 mins ago
B-
Jr. Process Control Engineer (EIT)
B2Gold - Nunavut
NU · Nunavut, Canada
- Full-time
Program, maintain, and optimize the Emerson DeltaV DCS control system and integrated controllers.
Added 27 mins ago
CH
Associate Director, Financial Operations
Covenant House Toronto
Toronto, ON
- Full-time
…expected to drive the ongoing development of Finance technical and system capabilities, including maintenance, controls, user adoption, process design, reporting enablement and continuous…
Added 27 mins ago
B
Leader, Customer Experience -SOS Shop -
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Montreal, QC
- Full-time
Lead and support continuous improvement initiatives and ensure deployment of our Operational Excellence system.
Added 27 mins ago
CH
Contract CFL (Cooking For Life) Youth Worker
Covenant House Toronto
Toronto, ON
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Added 43 mins ago
TH
Property Administrator - ROQ City
Tricon Homes
Toronto, ON · ROQ City, Toronto ON
- Full-time
2+ years of experience in residential property administration or a similar resident-facing role within a rental or multifamily environment.
Added 43 mins ago
G
Junior Systems Administrator
GraceMed
Oakville, ON
- $50,000 to $60,000 CAD / year
- Full-time
Support EMR system administration, upgrades, and integrations.
Added 1 hour ago
O
Robot Teleoperator
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Québec, QC
- $25 to $35 CAD / hour
- Full-time
- On-site
…is a path toward more complex tasks, deployment support, and system testing.What you'll do<ul><li>Pilot robots across a range of evolving, sometimes unscripted…
Added 1 hour ago
M
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- Full-time
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Added 1 hour ago
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- From $41.19 CAD / hour
- Full-time
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…to external partners including police agencies and the court system, while adhering to federal and provincial policies and legislation. At the City of Kamloops, you will make a positive…
Added 1 hour ago
T
Infrastructure Engineer
taq
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- Full-time
Experience with legacy system modernization and cloud migration projects
Added 1 hour ago
PH
Communications Specialist
Provincial Health Services Authority
Vancouver, BC
- Full-time
…in a relevant discipline such as Communications or Business Administration and at least 5 years of experience in a communications role working with a diverse group of…
Added 1 hour ago
WI
Enterprise Architect
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Surrey, BC
- Full-time
Hands-on experience modernizing legacy systems while effectively balancing core platforms (such as mainframes or policy administration systems) with modern digital solutions
Added 1 hour ago
Programmer Analyst II
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Regina, SK
…geographic information systems (GIS) platform, as well as the administration and support of computer-aided design (CAD), global positioning systems (GPS) software, and related geospatial…
Added 1 hour ago
Programmer Analyst II
City of Regina
Regina, SK
…geographic information systems (GIS) platform, as well as the administration and support of computer-aided design (CAD), global positioning systems (GPS) software, and related geospatial…
Added 1 hour ago
CD
Teacher in Special Education - Orthopedagogy
Centre de services scolaire Marguerite-Bourgeoys
Saint-Laurent, QC
- $54,119 to $105,432 CAD / year
- Full-time
- Contract
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…school team (teachers, speech therapists, psychoeducators, administration, etc.);Participate in the development, implementation, and monitoring of intervention plans (IP);Advise and support…
Added 2 hours ago
TI
Project Administrator - Services
Trane Italia
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- Full-time
Plans and reviews assigned projects, establishes schedules and project parameters and sets procedures to accomplish system goals.
Added 2 hours ago
VA
Manager, IT [EXE]
Vancouver Aquarium
Vancouver, BC
- Full-time
Maintains system security, data protection, backups, disaster recovery and technology policies and procedures.
Added 2 hours ago
VC
Coordinator, Patient Care (RN) - Acute & Ambulatory Care
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Temporary
…practice and strengthening quality of care across the health system. mNPRs set the minimum number of nurses providing care to patients on a given unit. In British Columbia, mNPRs are…

Oxford Properties Group

Administrative Coordinator

Toronto, ON, Canada
Scarborough, ON, Canada

The expected salary range for this position is $48,000 - $58,000 per year. · Full-time

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Applications open in a new tab.

Job details

Pay: The expected salary range for this position is $48,000 - $58,000 per year.
Job type: Full-time
Apply by: Nov 6, 2026
Experience: Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
Posting language: English
Posted: Oct 7, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

This position is responsible for providing a consistent, first class experience to all those that come in contact with the Scarborough Town Centre Management Office. Reporting to the Senior Property Manager, this role will be the first point of contact for the Scarborough Town Centre management office visitors and will entail support to the management team.

As the main office Receptionist, you will be the first point of contact for the Scarborough Town Centre Management Office and will provide general administrative support across the organization. You will handle the flow of people through the business and ensure that all responsibilities are completed accurately, delivered with high quality in a timely manner.

You Will Be Responsible For

Demonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way
Acting as an Oxford /Scarborough Town Centre ambassador through phone and inter-personal interactions
Answering, screening, and forwarding incoming phone and in-person inquiries while providing general information as needed
Greeting all office visitors, determining the nature of their visit, and directing them accordingly
Maintaining security of the Management Office by following procedures and controlling access
Receiving, sending, and sorting daily mail/deliveries/couriers, and tracking usage
Updating and maintaining telecommunication system for office and tenant listings
Managing order process for departmental office supplies while exercising budget control
Coordinating and stocking office supplies, equipment, and daily responsibilities of the kitchen and it’s items within the Management Office.
Assisting the Office Coordinator with receiving and logging tenant cheques
Acting as a backup to the Office Coordinator role and duties
Supporting all managers, including inputting expenses and Basware coding
Booking of board/meeting rooms. Ensuring board/meeting room requests are met, and support the coordination of food orders, room set-up
Distribution of tenant communication items, and complete with tenant collection/input of tenant sales, and insurance
Collaborating with Office Coordinator to support various site initiatives by accomplishing related duties as needed and assigned, including clerical tasks
Responsible for effectively managing an email inbox

Required Skills & Experience

Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
A University Degree or College Diploma
Proficient with Microsoft Office Suite, including PowerPoint
Excellent verbal and communication skills.
High attention to detail in a fast-paced environment.

Preferred Skills & Experience

Professionalism in dealing with customers, internal staff, contractors and visitors.
Resourceful and proactive in dealing with issues that arise
Ability to organize, multi-task, prioritize and work under pressure
Experience in event planning would be an asset
Proficient in typing with a high level of speed and accuracy
Exercises sound judgement and discretion in managing confidential records and sensitive business matters

#IND1

#IDOAC

This posting is for an existing vacancy.

The expected salary range for this position is $48,000 - $58,000 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

Serve as the first point of contact for office visitors and callers, providing professional reception, managing access, and handling mail, deliveries, supplies, and the shared email inbox. Support the management team with meeting and event coordination, tenant communications and records, expense processing, and other administrative duties.

Requirements

Requires at least three years of experience in a similar higher-level administrative role and a university degree or college diploma. Candidates should be proficient with Microsoft Office, including PowerPoint, and demonstrate strong communication, attention to detail, organization, multitasking, discretion, and professionalism.

Skills

Reception
Administrative Support
Customer Service
Verbal Communication
Microsoft Office
PowerPoint
Attention To Detail
Organization
Multitasking
Prioritization
Time Management
Confidentiality
Judgment And Discretion
Event Planning
Typing
Expense Processing

Benefits

Group Benefits
Retirement Plans
Annual Incentive Award
Short-Term Incentive Plan
Long-Term Incentive Plan

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Office Coordination
Microsoft Office Suite
PowerPoint
Telephone Systems
Visitor Management
Access Control
Mail And Courier Management
Office Supplies
Budget Control
Tenant Cheques
Expense Processing
Basware
Meeting Room Booking
Event Planning
Tenant Communications
Tenant Sales
Insurance Records
Confidential Records
Customer Service
Real Estate
Property Management
Shopping Centre Administration

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