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Added 2 mins ago
SC
Digital Print Expert
Staples Canada
Dartmouth, NS
- Full-time
…providing high quality service. They will manage jobs from order entry through to completion according to customer…
Added 16 mins ago
I
Warehouse Operations Coordinator - AM Shift
IKEA
Hamilton, ON
- Full-time
Ensure the achievement of the goals determined by the Fulfilment Operations Manager or Team Leader, in order to support overall fulfilment operations goals and achieve excellence in running…
Added 16 mins ago
I
Warehouse Operations Coordinator - PM Shift
IKEA
Hamilton, ON
- Full-time
Ensure the achievement of the goals determined by the Fulfilment Operations Manager or Team Leader, in order to support overall fulfilment operations goals and achieve excellence in running…
Added 16 mins ago
M
Sales Support Specialist - Multi-Residential (Contract)
Morguard
Mississauga, ON
- $40,000 to $50,000 CAD / year
- Full-time
Note: This is an 18 month contract role with a possibility of extension. Reporting to the Manager, Sales and Marketing, the Sales Support Specialist succeeds in a fast-paced entrepreneurial…
Added 16 mins ago
AA
Analyste en gestion de Configuration, PLM et Nomenclature
Airbus Aircraft
Montreal, QC
- Full-time
Sous la supervision du Manager Ingénierie, L’Analyste de la Configuration PLM et Nomenclature travaille en collaboration avec les différents services internes tel que le « Manufacturing…
Added 16 mins ago
M
Senior Property Accountant - Multi-Residential
Morguard
Mississauga, ON
- Full-time
The Senior Property Accountant is accountable to the Manager, Accounting or Supervisor, Accounting for the timely and accurate completion of all accounting activities for an assigned…
Added 16 mins ago
FB
Warehouse Worker
Farm Boy Inc.
Mississauga, ON
- Full-time
Ensure that all orders have proper documentation and are stacked in the proper order.
Added 17 mins ago
C
Group Product Manager - Billing & Product Support
CIBC
Toronto, ON
- Full-time
As a Group Product Manager within the Product Management and Digital Solutions team, you will be supporting the Director and Product Managers across various portfolios. In this role you…
Added 46 mins ago
TH
Flooring Sales Associate : Part Time
The Home Depot Canada
Squamish, BC
- Part-time
…on product features and are familiar with related items in order to sell an entire project. Associates in this position know how to greet, engage, and thank every customer in their…
Added 46 mins ago
IF
Gestionnaire principal de la location/Senior Manager Rental
Impact Fulfillment Services
Montreal, QC
- Full-time
Added 46 mins ago
DG
Service Advisor
Dilawri Group of Companies
Vaughan, ON
- Full-time
Reporting to the Service Manager, the Service Advisor will serve as the primary point of contact between customers and the Service Department. The successful candidate will guide customers…
Added 46 mins ago
HR
Senior Program Manager
Hitachi Rail
Toronto, ON
- Full-time
Hitachi Rail is looking for an enthusiastic self-motivated Senior Program Manager – Turnkey Projects, who thrives in a fast-paced environment. The successful candidate is comfortable…
Added 1 hour ago
O
Manager, Supportive Living Services- MNU-26-18
Ongwanada
Kingston, ON
- Internship
The Manager, Supportive Living Services is responsible for the effective and efficient oversight and management of Ongwanada’s supportive living programs: supportive group living, host…
Added 1 hour ago
NI
General Manager I
NFI Industries
Delta, BC
- Full-time
The General Manager I is responsible for the operation and financial performance by providing direction and leadership to exempt and non-exempt associates at this facility. This position is…
Added 1 hour ago
GD
GARAGE - Assistant Manager - Promenades St-Bruno
Groupe Dynamite, Inc Garage
Saint-Bruno, QC
- Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 1 hour ago
LE
Junior Operational Improvement Specialist (In-Person)
Lynx Equity Limited
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
Lynx Equity Limited is a Canadian-based manager of private equity funds. We currently have 50 portfolio companies across North America and Europe. Our portfolio will continue to grow as we…
Added 1 hour ago
PH
Anesthesia Assistant BCWH
Provincial Health Services Authority
Vancouver, BC
- Full-time
…Anesthesia (BCWH) and under the authority of the Birthing Program Manager and the Respiratory Therapy Professional Practice Leader; the Anesthesia Assistant performs clinical and technical…
Added 1 hour ago
NC
Profit Centre Manager
Noble Corporation
St. Catharines, ON
- Full-time
Start a rewarding career at our St. Catherine's Profit Centre as a Profit Centre Manager! At Noble, we help our customers’ businesses succeed by investing in our most important asset: our…
Added 1 hour ago
FH
Registered Nurse, Surgical Services - Inpatient - Chilliwack General Hospital
Fraser Health
Chilliwack, BC
- Full-time
Provides feedback to the Manager/delegate regarding the effectiveness of patient care programs, policy/clinical decision support tools (e.g. clinical pathways, standards, order sets and…
Added 1 hour ago
FH
Registered Nurse, Surgical Services - Neurosciences - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Part-time
Participates on nursing committees, care conferences and councils as assigned or as agreed to with the Manager.
Added 1 hour ago
Registered Nurse, Older Adult - Specialized Seniors Clinic - New Westminster
Fraser Health
New Westminster, BC
Participates on nursing committees, care conferences and councils as assigned or as agreed to with the Manager.
Added 1 hour ago
FH
Registered Nurse, Emergency - Specialty Qualified - Burnaby Hospital
Fraser Health
Burnaby, BC
- Part-time
Participates on nursing committees, care conferences and councils as assigned or as agreed to with the Manager.
Added 1 hour ago
FH
RN, Cardiac Inpatient Units or Cardiac Interventional Day Care (DCIU; ICRU) - Abbotsford Regional Hospital and Cancer Centre
Fraser Health
Abbotsford, BC
- Full-time
Provides feedback to the Manager/delegate regarding the effectiveness of patient care programs, policy/clinical decision support tools (e.g. clinical pathways, standards, order sets and…
Added 1 hour ago
FH
Registered Nurse, Medicine
Fraser Health
Mission, BC
- Part-time
Provides feedback to the Manager/delegate regarding the effectiveness of patient care programs, policy/clinical decision support tools (e.g. clinical pathways, standards, order sets and…
Added 1 hour ago
Registered Nurse, Surgical Services - Inpatient - Eagle Ridge Hospital
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia

Oxford Properties Group

Administrative Coordinator

Toronto, ON, Canada
Scarborough, ON, Canada

The expected salary range for this position is $48,000 - $58,000 per year. · Full-time

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Job details

Pay: The expected salary range for this position is $48,000 - $58,000 per year.
Job type: Full-time
Apply by: Nov 6, 2026
Experience: Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
Posting language: English
Posted: Oct 7, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

This position is responsible for providing a consistent, first class experience to all those that come in contact with the Scarborough Town Centre Management Office. Reporting to the Senior Property Manager, this role will be the first point of contact for the Scarborough Town Centre management office visitors and will entail support to the management team.

As the main office Receptionist, you will be the first point of contact for the Scarborough Town Centre Management Office and will provide general administrative support across the organization. You will handle the flow of people through the business and ensure that all responsibilities are completed accurately, delivered with high quality in a timely manner.

You Will Be Responsible For

Demonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way
Acting as an Oxford /Scarborough Town Centre ambassador through phone and inter-personal interactions
Answering, screening, and forwarding incoming phone and in-person inquiries while providing general information as needed
Greeting all office visitors, determining the nature of their visit, and directing them accordingly
Maintaining security of the Management Office by following procedures and controlling access
Receiving, sending, and sorting daily mail/deliveries/couriers, and tracking usage
Updating and maintaining telecommunication system for office and tenant listings
Managing order process for departmental office supplies while exercising budget control
Coordinating and stocking office supplies, equipment, and daily responsibilities of the kitchen and it’s items within the Management Office.
Assisting the Office Coordinator with receiving and logging tenant cheques
Acting as a backup to the Office Coordinator role and duties
Supporting all managers, including inputting expenses and Basware coding
Booking of board/meeting rooms. Ensuring board/meeting room requests are met, and support the coordination of food orders, room set-up
Distribution of tenant communication items, and complete with tenant collection/input of tenant sales, and insurance
Collaborating with Office Coordinator to support various site initiatives by accomplishing related duties as needed and assigned, including clerical tasks
Responsible for effectively managing an email inbox

Required Skills & Experience

Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
A University Degree or College Diploma
Proficient with Microsoft Office Suite, including PowerPoint
Excellent verbal and communication skills.
High attention to detail in a fast-paced environment.

Preferred Skills & Experience

Professionalism in dealing with customers, internal staff, contractors and visitors.
Resourceful and proactive in dealing with issues that arise
Ability to organize, multi-task, prioritize and work under pressure
Experience in event planning would be an asset
Proficient in typing with a high level of speed and accuracy
Exercises sound judgement and discretion in managing confidential records and sensitive business matters

#IND1

#IDOAC

This posting is for an existing vacancy.

The expected salary range for this position is $48,000 - $58,000 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

Serve as the first point of contact for office visitors and callers, providing professional reception, managing access, and handling mail, deliveries, supplies, and the shared email inbox. Support the management team with meeting and event coordination, tenant communications and records, expense processing, and other administrative duties.

Requirements

Requires at least three years of experience in a similar higher-level administrative role and a university degree or college diploma. Candidates should be proficient with Microsoft Office, including PowerPoint, and demonstrate strong communication, attention to detail, organization, multitasking, discretion, and professionalism.

Skills

Reception
Administrative Support
Customer Service
Verbal Communication
Microsoft Office
PowerPoint
Attention To Detail
Organization
Multitasking
Prioritization
Time Management
Confidentiality
Judgment And Discretion
Event Planning
Typing
Expense Processing

Benefits

Group Benefits
Retirement Plans
Annual Incentive Award
Short-Term Incentive Plan
Long-Term Incentive Plan

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Office Coordination
Microsoft Office Suite
PowerPoint
Telephone Systems
Visitor Management
Access Control
Mail And Courier Management
Office Supplies
Budget Control
Tenant Cheques
Expense Processing
Basware
Meeting Room Booking
Event Planning
Tenant Communications
Tenant Sales
Insurance Records
Confidential Records
Customer Service
Real Estate
Property Management
Shopping Centre Administration

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