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Added 3 mins ago
VE
Operating Model & Organizational Consultant
VML Enterprise Solutions
Toronto, ON
- Full-time
…broader team - colleagues and experts across technology, data, marketing operations, creative, and client teams. We are a leader within our field and a transformation partner for some of…
Added 3 mins ago
Senior HR Business Partner
Payments Canada
Ottawa, ON · Toronto, ON
You want to grow, develop and become a subject matter expert in your field.
Added 33 mins ago
PC
Vice President of Sales
Phoenix Contact Canada
Milton, ON
- Full-time
…changes in society. With more than 100 years of experience in the field of machine building and automation, we are working on tomorrow's intelligent production…
Added 1 hour ago
S
Product Manager - SOTI MobiControl
SOTI
Mississauga, ON
- $110,000 to $130,000 CAD / year
- Full-time
Partner with Sales, Support and Marketing on positioning, product collateral, sales tools and enablement, explaining complex capabilities in clear, value focused language.
Added 1 hour ago
Director Talent Acquisition
Sonepar
Surrey, BC
…progress, and hiring risks while acting as a trusted advisor on executive and critical…
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Director of Sales, 79069
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- Full-time
Build executive-level relationships with customer decision-makers and influencers.
Added 1 hour ago
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Director, Executive Compensation & Board Advisory Consulting
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Calgary, AB
- $110,000 to $150,000 CAD / year
- Full-time
…looking to apply your hard-earned technical skills to a new field, move into management consulting and join a multi-disciplinary team of high-performing professionals advising many of…
Added 1 hour ago
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Therapeutic Specialist, Neuroscience
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- $93,000 to $143,000 CAD / year
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Executive Assistant to Executive Director/Artistic Director
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Stratford, ON
…areas of our work. These areas include play selection, casting, marketing and public relations efforts, education programs, production, design, recruitment of staff and volunteers, and the…
Added 2 hours ago
Director, Sales & Commercial Effectiveness, Western Canada and Southwestern Ontario
Right Time Group of Companies
Canada
This role will work closely with sales leadership and sales field team members to optimize processes, develop talent, ensure compliance with sales strategies, and drive continuous…
Added 2 hours ago
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Product Lifecycle Manager
Ciena
Ottawa, ON
- Full-time
As Product Lifecycle Manager, you will operate at the center of customers, Sales, Engineering, Supply Chain, and executive leadership. You will bring a strong point of view on the market,…
Added 2 hours ago
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Sales Development Representative
Assemble
Toronto, ON
- $50,000 to $75,000 CAD / year
- Full-time
Bachelor’s degree in Business, Marketing, or a related field, or equivalent experience
Added 2 hours ago
SC
Director Talent Acquisition
Sonepar Canada
Surrey, BC
- Full-time
…progress, and hiring risks while acting as a trusted advisor on executive and critical…
Added 2 hours ago
TE
Sales Manager
Talentfoot Executive Search
Montreal, QC
- Full-time
Talentfoot Executive Search specializes in future proofing organizations by securing forward thinking leaders across sales, marketing, ecommerce, product, data, operations, finance, and…
Added 3 hours ago
S
Delivery Manager – Personalization and Marketing (7 months contract)
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Toronto, ON
- Contract
As the Delivery Manager – Personalization and Marketing, you will play a critical leadership role in ensuring the successful delivery of a broad portfolio of advanced analytics initiatives.…
Added 3 hours ago
B
Manager Financial Planning & Analysis
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- Full-time
…of us - from design and engineering to the manufacturing and marketing of our billions of MedTech products per year - to look at the impossible and find transformative solutions that turn…
Added 3 hours ago
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Technology Field Sales Representative (GTA) - Konica Minolta Business Solutions
Konica Minolta Business Solutions U.S.A., Inc.
Mississauga, ON
- $46,850 to $58,562 CAD / year
- Full-time
…aligns cross-border priorities and enhances delivery to its field organization. This combines service functions in the U.S. and Canada, ultimately providing more resources to support areas…
Added 3 hours ago
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Major Account Executive- CPS (Calgary)
Konica Minolta Business Solutions (Canada) Ltd.
Calgary, AB
- Full-time
We’re looking for a Major Account Executive- CPS to join our team!
Added 3 hours ago
SAP SuccessFactors Recruiting Lead - Manager
EY
Edmonton, AB · AB · Winnipeg, MB · Dieppe, NB · Saint John, NB · St. John's, NL · Halifax, NS · London, ON · Ottawa, ON · Toronto, ON · ON · Saskatoon, SK · Waterloo, ON · Calgary, AB
Lead end-to-end delivery of SAP SuccessFactors Recruiting module implementations, including Recruiting Marketing (RMK) and Recruiting Management (RCM).
Added 4 hours ago
P&
Executive & Office Services Assistant
Parrish & Heimbecker, Limited
Winnipeg, MB
- Full-time
…locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers…
Added 4 hours ago
EB
Sales Development Representative
EP Boards
Toronto, ON
- $50,000 to $75,000 CAD / year
Bachelor’s degree in Business, Marketing, or a related field, or equivalent experience
Added 4 hours ago
Account Executive, National Sales
Bell
Montreal, QC
Education: Bachelor’s degree in Business, Administration, Marketing, Communications, Technology, or a related field.
Added 4 hours ago
VM
Sales Executive
Vantage Marketing Canada
Toronto, ON · Etobicoke, ON
- Contract
Since 2009, Vantage Marketing Canada has grown from a group of students with a bold idea into Canada’s #1 summer sales experience, employing over 3,000 students across 20 cities…
Added 4 hours ago
A
Sales Development Representative
Assemble
Toronto, ON · Greater Toronto Area, Canada
- $50,000 to $75,000 CAD / year
- Full-time
Bachelor’s degree in Business, Marketing, or a related field, or equivalent experience
Added 4 hours ago
GL
Account Executive - Footwear
Guess?, LLC.
Montreal, QC
- Full-time
Marketing, Fashion Merchandising, or a related field preferred, or equivalent industry experience.

P&H

Executive & Office Services Assistant

Winnipeg, MB, R3B 3K6, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Executive and Office Services Assistant

Employment Type: Full-Time, Permanent

Division: Corporate

Location: Winnipeg, MB (On-site)

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board support while leading the coordination and delivery of office services, ensuring a professional, well-organized, service-oriented environment for executive and corporate employees, as well as Grain division leadership and support employees. The position manages executive administration, board and senior leadership meeting logistics, executive travel, workplace and facilities services, reception and mailroom operations, corporate accounts, employee programs, vendors, and office events with a high degree of discretion, judgment, and professionalism.

Day to Day

Provide comprehensive and confidential administrative support to the Chief Executive Officer, Chief Financial Officer and other designated senior executives.
Coordinate executive meetings, appointments, business meals and related logistics.
Arrange executive travel, including flights, accommodation and ground transportation.
Prepare, organize and distribute confidential documents and correspondence and coordinate required signatures and approvals.
Coordinate Board of Directors meetings, including scheduling, venues, travel and accommodation.
Compile, organize and distribute board books and other meeting materials.
Maintain the corporate aircraft calendar and coordinate flight requests with the external aviation service provider.
Oversee day-to-day office services and coordinate reception coverage and the professional handling of visitors, calls, deliveries and general requests.
Provide day-to-day direction to the mailroom employee and ensure mail, courier and delivery services are handled efficiently.
Administer the corporate credit card program in accordance with approved policies and authorizations.
Review vendor invoices and prepare supporting information for approvals, payments, journal entries, chargebacks and payroll deductions.
Serve as a primary contact for property management, building operations and security.
Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.
Administer employee programs, including the corporate suite, corporate merchandise store, parking and designated fitness programs.
Monitor vendor service delivery, invoices and renewals and identify improvements to office-service processes.
Other duties as assigned.

What You’ll Bring

Post-secondary education in business administration, office administration or a related field is preferred.
At least 7 years of progressive experience in executive support, office operations or corporate services is preferred.
Background supporting C-suite executives or a Board of Directors is strongly preferred.
Demonstrated discretion and sound judgment in handling highly confidential and sensitive information for owners, executives and directors is required.
Previous supervisory or team-lead experience is preferred.
Track record of coordinating vendors, invoices and operational records is required.
Exceptional organizational, prioritization, time-management and follow-through skills.
Strong written, verbal and interpersonal communication skills.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to work independently and determine when escalation or approval is required.
Ability to occasionally work outside regular business hours to support Board meetings, executive travel, special events or urgent office and building issues.
May be required to complete fire-warden or emergency-response training.
Eligibility to become a Commissioner for Oaths may be considered an asset if required by the company.
Occasional travel may be required.

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

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More about this job

Responsibilities

The role provides confidential administrative support to senior executives and the Board of Directors while managing daily office services and facilities. Responsibilities include coordinating executive travel, meetings, vendor relationships, and overseeing reception and mailroom operations.

Requirements

Candidates should have at least 7 years of progressive experience in executive support or corporate services, with a preference for C-suite or Board-level support. Proficiency in Microsoft 365 and strong organizational, communication, and interpersonal skills are required.

Skills

Executive Support
Office Administration
Board Meeting Coordination
Travel Coordination
Vendor Management
Confidentiality
Microsoft 365
Time Management
Organizational Skills
Communication Skills
Facilities Management
Supervisory Skills
Document Management
Emergency Preparedness
Accounts Payable
Professionalism

Benefits

Comprehensive Health Coverage
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Services
Corporate Administration
Board Support
Facilities Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Vendor Management
Accounts Payable
Confidentiality
Agriculture
Corporate Governance
Travel Logistics
Reception
Mailroom Operations
Emergency Response
Business Administration
Professionalism
Time Management
Project Coordination
Operations Management

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