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Added 10 mins ago
P
Payroll & Benefits Administrator
P&H
Winnipeg, MB
- Full-time
…grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and…
Added 10 mins ago
T
IT Operations Analyst II-Host Operations
TD
Toronto, ON
- Full-time
Provide effective change management discipline, ensuring stability to the production environment
Added 25 mins ago
TG
Mechanical Designer
Tri-Mach Group (TMG)
Elmira, ON
- Full-time
Develop conceptual equipment layouts, process-flow designs, and complete production or material-handling line layouts, considering equipment functionality, material flow, accessibility,…
Added 25 mins ago
CI
Analyst, Business Systems
Canada Infrastructure Bank/ Banque de l'infrastructure du Canada
Toronto, ON
- Full-time
Added 25 mins ago
Manager, Trade Reconciliation & Client Reporting (Ottawa)
Scotiabank
Ottawa, ON
Oversee Client Reporting operations: Ensure the accurate, timely and compliant production and distribution of client statements, financial reporting and other required client…
Added 40 mins ago
N
Senior Finance Analyst, Operations Finance & Analytics
Napoleon
Barrie, ON
- Full-time
2. Analyze divisional and operational financial performance, including sales, margin, labour, headcount, production, expenses, and key operational drivers versus budget, forecast, and prior…
Added 55 mins ago
GS
PL/SQL Developer
Gala Solutions
Montreal, QC
- Contract
Support production systems and troubleshoot application and database issues
Added 55 mins ago
IS
SQL Developer
IMR Soft LLC
Montreal, QC
- Contract
Support production systems and troubleshoot database issues.
Added 55 mins ago
LS
Controller - Contract - 19613
LRO Staffing
Ottawa, ON
- Contract
Added 56 mins ago
Client Coordinator, Wealth
Navacord
Edmonton, AB
The Client Coordinator provides centralized administrative support to our production and service teams to allow a seamless execution of our service strategy. Client Coordinator are…
Added 56 mins ago
IF
Actuarial - Student/Intern
iA Financial Group
Vancouver, BC
- $29.5 to $33.5 CAD / hour
- Full-time
Analyze data and contribute to the production of reports or dashboards to support decision-making.
Added 56 mins ago
S
Manager, Product, Pricing & Integrations Operations
Salesforce
Toronto, ON · Canada - Toronto
- Full-time
You can read, write, and troubleshoot XML (structure, attributes, namespaces, schema validation) and catch errors in license and entitlement definitions before they reach production.
Added 56 mins ago
R
Marketing Manager, Client Communications
RBC
Toronto, ON
- Full-time
…program for RBC Direct Investing. You will own the end-to-end production and delivery of email communications that keep self-directed investors informed, engaged, and supported across their…
Added 56 mins ago
T
Machine Learning Engineer II
TD
Toronto, ON
- Full-time
Demonstrated experience leading the design and implementation of production‑grade ML or data platforms
Added 56 mins ago
T
Software Engineer II
TD
Toronto, ON
- Full-time
Experience deploying and supporting applications in Microsoft Azure, using CI/CD pipelines, and owning deployment verification and production readiness.
Added 1 hour ago
PG
Salesforce Platform Support
Pacer Group
Toronto, ON
- $120,000 to $130,000 CAD / year
- Full-time
4+ years of relevant experience in application/production support, preferably in enterprise or banking environments.
Added 1 hour ago
C
Applications Development Sr Programmer Analyst
Citi
Mississauga, ON
- Full-time
· Stakeholder Management: Work with Business, Operations, and Production Support stakeholders to understand business needs and deliver effective solutions.
Added 1 hour ago
M
Senior Manager, GTO Strategy & Transformation
Manulife
Toronto, ON
- Full-time
…and executive presentations are built - moving from manual production to intelligent, repeatable workflows, including direct querying and…
Added 1 hour ago
L
Analyst - Retirement consulting
LifeWorks
Montreal, QC
- Full-time
Participer activement à la production d’évaluations actuarielles à des fins de financement ainsi qu’à l’analyse des données pour évaluer la santé financière des régimes de retraite
Added 1 hour ago
L
Conseiller(ère) services-conseils en régime de retraite
LifeWorks
Montreal, QC
- Full-time
contribuerez à la production d’un travail de haute qualité répondant aux besoins particuliers des clients.
Added 1 hour ago
RB
Associate Operations Representative – Deposit Processing
Royal Bank of Canada
Saanich, BC
- Part-time
…transactions, using basic understanding of products and processes in a production environment. Activities may also be dependent tasks or practical applications with emphasis on throughput,…
Added 1 hour ago
IC
Environment Technical Consultant (Life Cycle Assessment Documentation)
International Civil Aviation Organization
Montreal, QC
- $7,562 to $10,910 CAD / month
- Full-time
Under Coordination Of The Supervisor, Support The ICAO Process To Evaluate New Fuel Sources And Pathways For Production Of CORSIA Eligible Fuels, Achieving Results Such As:
Added 1 hour ago
H
AI Governance Lead
Hays
Toronto, ON
- $85 to $90 CAD / hour
- Contract
Own AI approval processes, including governance gates and production release approvals.
Added 1 hour ago
MC
Senior Software Engineer - Brokerage Platform
Moomoo Canada
Toronto, ON · North York, ON
- Full-time
Write clean, maintainable and well-tested production code
Added 1 hour ago
Payroll Team Lead
Westerkirk
Calgary, AB
…comprehensive aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled…

P&H

Executive & Office Services Assistant

Winnipeg, MB, R3B 3K6, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Executive and Office Services Assistant

Employment Type: Full-Time, Permanent

Division: Corporate

Location: Winnipeg, MB (On-site)

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board support while leading the coordination and delivery of office services, ensuring a professional, well-organized, service-oriented environment for executive and corporate employees, as well as Grain division leadership and support employees. The position manages executive administration, board and senior leadership meeting logistics, executive travel, workplace and facilities services, reception and mailroom operations, corporate accounts, employee programs, vendors, and office events with a high degree of discretion, judgment, and professionalism.

Day to Day

Provide comprehensive and confidential administrative support to the Chief Executive Officer, Chief Financial Officer and other designated senior executives.
Coordinate executive meetings, appointments, business meals and related logistics.
Arrange executive travel, including flights, accommodation and ground transportation.
Prepare, organize and distribute confidential documents and correspondence and coordinate required signatures and approvals.
Coordinate Board of Directors meetings, including scheduling, venues, travel and accommodation.
Compile, organize and distribute board books and other meeting materials.
Maintain the corporate aircraft calendar and coordinate flight requests with the external aviation service provider.
Oversee day-to-day office services and coordinate reception coverage and the professional handling of visitors, calls, deliveries and general requests.
Provide day-to-day direction to the mailroom employee and ensure mail, courier and delivery services are handled efficiently.
Administer the corporate credit card program in accordance with approved policies and authorizations.
Review vendor invoices and prepare supporting information for approvals, payments, journal entries, chargebacks and payroll deductions.
Serve as a primary contact for property management, building operations and security.
Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.
Administer employee programs, including the corporate suite, corporate merchandise store, parking and designated fitness programs.
Monitor vendor service delivery, invoices and renewals and identify improvements to office-service processes.
Other duties as assigned.

What You’ll Bring

Post-secondary education in business administration, office administration or a related field is preferred.
At least 7 years of progressive experience in executive support, office operations or corporate services is preferred.
Background supporting C-suite executives or a Board of Directors is strongly preferred.
Demonstrated discretion and sound judgment in handling highly confidential and sensitive information for owners, executives and directors is required.
Previous supervisory or team-lead experience is preferred.
Track record of coordinating vendors, invoices and operational records is required.
Exceptional organizational, prioritization, time-management and follow-through skills.
Strong written, verbal and interpersonal communication skills.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to work independently and determine when escalation or approval is required.
Ability to occasionally work outside regular business hours to support Board meetings, executive travel, special events or urgent office and building issues.
May be required to complete fire-warden or emergency-response training.
Eligibility to become a Commissioner for Oaths may be considered an asset if required by the company.
Occasional travel may be required.

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

Apply About employer

More about this job

Responsibilities

The role provides confidential administrative support to senior executives and the Board of Directors while managing daily office services and facilities. Responsibilities include coordinating executive travel, meetings, vendor relationships, and overseeing reception and mailroom operations.

Requirements

Candidates should have at least 7 years of progressive experience in executive support or corporate services, with a preference for C-suite or Board-level support. Proficiency in Microsoft 365 and strong organizational, communication, and interpersonal skills are required.

Skills

Executive Support
Office Administration
Board Meeting Coordination
Travel Coordination
Vendor Management
Confidentiality
Microsoft 365
Time Management
Organizational Skills
Communication Skills
Facilities Management
Supervisory Skills
Document Management
Emergency Preparedness
Accounts Payable
Professionalism

Benefits

Comprehensive Health Coverage
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Services
Corporate Administration
Board Support
Facilities Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Vendor Management
Accounts Payable
Confidentiality
Agriculture
Corporate Governance
Travel Logistics
Reception
Mailroom Operations
Emergency Response
Business Administration
Professionalism
Time Management
Project Coordination
Operations Management

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