Find work in Canada.

546,874 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 1 hour ago
K
Partner Administrative Assistant - Audit
KPMG
Vancouver, BC
- Full-time
KPMG is looking for a Partner Administrative Assistant for our Audit practice who can provide support on a range of activities to ensure a high-quality product.
Added 1 hour ago
Adjoint·e Exécutif·ve-Executive Assistant
nesto
Montreal, QC
Added 1 hour ago
C
Manager, Program Management 1
CPKC
Calgary, AB
- Full-time
This role partners closely with field personnel, project owners, and finance teams to provide monthly insights, production reviews, and forecast accuracy for a $1.2B engineering capital…
Added 2 hours ago
B
Executive Assistant
BMO
Toronto, ON · FCP
- Full-time
Added 2 hours ago
KF
Project Coordinator
Korn Ferry
Toronto, ON
- $85,000 to $105,000 CAD / year
- Full-time
Coordinate with Administrative Office Manager and other Project Coordinators for all expected visitors to greet guests and ensure meeting room space is available
Added 5 hours ago
SS
Project Management, Assistant Vice President
State Street
Toronto, ON
- Full-time
The Project Management, Assistant Vice President (AVP) has responsibility to support the Canada CEO and Head of Canada Relationship Management (RM) by building and maintaining executive…
Added 5 hours ago
G
Assistant(e) contrôleur(euse) / Assistant Controller
Genetec
Montreal, QC
- Full-time
En tant qu'assistant(e) contrôleur(euse), vous jouerez un rôle clé dans la supervision des opérations comptables, en garantissant l'intégrité financière et en accompagnant une équipe de…
Added 7 hours ago
PhD Machine Learning Engineer, Intern
Stripe
Toronto, ON
As an intern, you'll tackle challenging problems at the intersection of finance, technology, and data. You'll have the chance to work on creative projects like the Stripe Assistant and the…
Added 7 hours ago
Master's Machine Learning Engineer, Intern
Stripe
Toronto, ON
As an intern, you'll tackle challenging problems at the intersection of finance, technology, and data. You'll have the chance to work on creative projects like the Stripe Assistant and the…
Added 7 hours ago
FC
IS Workforce Manager (Resource Manager)
Fidelity Canada
Toronto, ON
- Full-time
The Project Governance Office (PGO) manages the portfolio of projects for Fidelity Investments Canada (FIC), focusing on prioritization efforts in order to meet FIC’s regulatory obligations…
Added 7 hours ago
PB
Office Administrator / Finance Assistant
Pacificus Biological Services Ltd.
Campbell River, BC
- Full-time
Pacificus Biological Services is looking for passionate and qualified Office Administrator/Finance Assistant to join our team at our Campbell River office. This position involves executing…
Added 9 hours ago
P
Executive & Office Services Assistant
P&H
Winnipeg, MB
- Full-time
We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board…
Added 9 hours ago
T
TD Insurance, Legal Assistant III
TD
Saint John, NB
- Full-time
Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
Added 10 hours ago
AS
ASD-E Assistant Manager, Budget and Accounting (Permanent)
Anglophone School District
Moncton, NB
- Full-time
Budget and Accounting Assistant Manager (PERMANENT)
Added 20 hours ago
NB
Director CIB Business Management
National Bank of Canada
Calgary, AB
- Full-time
…model, including leadership and development of the Executive Assistant community, service standards, resource allocation, succession and best…
Added 22 hours ago
DP
Property Manager
Drake Property Management
Hamilton, ON
- $70,000 to $75,000 CAD / year
- Full-time
Lead, mentor, and develop Property Administrators, Assistant Property Managers, Community Managers, Building Managers, and maintenance staff.
Added 22 hours ago
FB
Strategic Energy Partner
Flogas Britain
Field, BC
- Full-time
The role is focused on customers where the opportunity extends beyond a single product, project or sales cycle and where DCC can create greater value by developing a coordinated, long-term…
Added 22 hours ago
RE
Backend Python Developer - GenAI Focus
Randstad Enterprise
Montreal, QC
- Contract
Participate in scrum meetings, report on project status, and adapt to evolving regulatory requirements.
Added 22 hours ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
…responsibility by coordinating cross-team priorities, maintaining project plans and action logs, following up on deadlines, and flagging issues requiring…
Added 23 hours ago
WC
Senior Advisor to the CEO
Workers Compensation Board of Manitoba
Winnipeg, MB
- Full-time
Assigns and supervises the work of the Executive Assistant(s).
Added 1 day ago
Assistant Site Superintendent and HSE Coordinator
Strategic Group
Edmonton, AB
We are seeking an Assistant Site Superintendent and HSE Coordinatorand in the multi-family residential construction industry. This role offers career growth opportunities, exposure to new…
Added 1 day ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, BC
- Full-time
Has at least 3 years of Administrative Assistant experience in a fast-paced professional setting, supporting a broad range of administrative and project tasks.
Added 1 day ago
C
Senior Corporate Development Coordinator
Co-operators
Guelph, ON
- Full-time
…Capital (CVC) Fund activities. This role supports Traditional project managers throughout acquisition initiatives as needed and coordinates the administration and management of CVC Fund…
Added 1 day ago
G
Assistant(e) contrôleur(euse) / Assistant Controller
Genetec
Montreal, QC
- Full-time
En tant qu'assistant(e) contrôleur(euse), vous jouerez un rôle clé dans la supervision des opérations comptables, en garantissant l'intégrité financière et en accompagnant une équipe de…
Added 1 day ago
BC
Student Accounting Assistant
Bird Construction
Edmonton, AB
- Full-time
Student Accounting AssistantOur internships and Co-ops are designed to provide you with a business relevant project that will allow you to independently manage your own area of…

P&H

Executive & Office Services Assistant

Winnipeg, MB, R3B 3K6, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Executive and Office Services Assistant

Employment Type: Full-Time, Permanent

Division: Corporate

Location: Winnipeg, MB (On-site)

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board support while leading the coordination and delivery of office services, ensuring a professional, well-organized, service-oriented environment for executive and corporate employees, as well as Grain division leadership and support employees. The position manages executive administration, board and senior leadership meeting logistics, executive travel, workplace and facilities services, reception and mailroom operations, corporate accounts, employee programs, vendors, and office events with a high degree of discretion, judgment, and professionalism.

Day to Day

Provide comprehensive and confidential administrative support to the Chief Executive Officer, Chief Financial Officer and other designated senior executives.
Coordinate executive meetings, appointments, business meals and related logistics.
Arrange executive travel, including flights, accommodation and ground transportation.
Prepare, organize and distribute confidential documents and correspondence and coordinate required signatures and approvals.
Coordinate Board of Directors meetings, including scheduling, venues, travel and accommodation.
Compile, organize and distribute board books and other meeting materials.
Maintain the corporate aircraft calendar and coordinate flight requests with the external aviation service provider.
Oversee day-to-day office services and coordinate reception coverage and the professional handling of visitors, calls, deliveries and general requests.
Provide day-to-day direction to the mailroom employee and ensure mail, courier and delivery services are handled efficiently.
Administer the corporate credit card program in accordance with approved policies and authorizations.
Review vendor invoices and prepare supporting information for approvals, payments, journal entries, chargebacks and payroll deductions.
Serve as a primary contact for property management, building operations and security.
Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.
Administer employee programs, including the corporate suite, corporate merchandise store, parking and designated fitness programs.
Monitor vendor service delivery, invoices and renewals and identify improvements to office-service processes.
Other duties as assigned.

What You’ll Bring

Post-secondary education in business administration, office administration or a related field is preferred.
At least 7 years of progressive experience in executive support, office operations or corporate services is preferred.
Background supporting C-suite executives or a Board of Directors is strongly preferred.
Demonstrated discretion and sound judgment in handling highly confidential and sensitive information for owners, executives and directors is required.
Previous supervisory or team-lead experience is preferred.
Track record of coordinating vendors, invoices and operational records is required.
Exceptional organizational, prioritization, time-management and follow-through skills.
Strong written, verbal and interpersonal communication skills.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to work independently and determine when escalation or approval is required.
Ability to occasionally work outside regular business hours to support Board meetings, executive travel, special events or urgent office and building issues.
May be required to complete fire-warden or emergency-response training.
Eligibility to become a Commissioner for Oaths may be considered an asset if required by the company.
Occasional travel may be required.

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

Apply About employer

More about this job

Responsibilities

The role provides confidential administrative support to senior executives and the Board of Directors while managing daily office services and facilities. Responsibilities include coordinating executive travel, meetings, vendor relationships, and overseeing reception and mailroom operations.

Requirements

Candidates should have at least 7 years of progressive experience in executive support or corporate services, with a preference for C-suite or Board-level support. Proficiency in Microsoft 365 and strong organizational, communication, and interpersonal skills are required.

Skills

Executive Support
Office Administration
Board Meeting Coordination
Travel Coordination
Vendor Management
Confidentiality
Microsoft 365
Time Management
Organizational Skills
Communication Skills
Facilities Management
Supervisory Skills
Document Management
Emergency Preparedness
Accounts Payable
Professionalism

Benefits

Comprehensive Health Coverage
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Services
Corporate Administration
Board Support
Facilities Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Vendor Management
Accounts Payable
Confidentiality
Agriculture
Corporate Governance
Travel Logistics
Reception
Mailroom Operations
Emergency Response
Business Administration
Professionalism
Time Management
Project Coordination
Operations Management

Report this job