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Added 13 mins ago
B
Regional Operations Manager, Cleaning Services
BGIS
MB · Manitoba, Canada
- Part-time
Always demonstrate the values of the company and lead by example
Added 13 mins ago
RH
Director of Finance
Robert Half
Vancouver, BC · Greater Vancouver, BC
- $150,000 to $170,000 CAD / year
- Full-time
…world's most sophisticated commercial, healthcare, hospitality, retail, and workplace…
Added 13 mins ago
WC
(CAN) Associé de jour, rénovation
Walmart Canada
Montreal, QC
- Contract
Position Summary...A day remodel associate works with the Remodel Lead and Day Remodel Manager to establish standards in newly renovated departments. They complete modulars, assist…
Added 13 mins ago
G
Demand Generation Manager
Guusto
Canada
- Full-time
…HR leaders at frontline-heavy organizations in healthcare, retail, manufacturing and hospitality. Our recognition and rewards programs reach every employee, including the ones who never sit…
Added 13 mins ago
WC
(CAN) Front End Checkout Team Associate
Walmart Canada
Parry Sound, ON
- Full-time
Position Summary...To support and process transactions, providing exceptional customer service to ensure a positive shopping experience and drive customer loyalty.
Added 13 mins ago
Store Manager
UFA Co-operative Ltd.
Grimshaw, AB
A minimum of 3 years of progressive leadership experience in retail, agriculture, farm & ranch, wholesale, or a related industry.
Added 13 mins ago
CT
Vice-President, Pricing & Promotions
Canadian Tire Corporation
Toronto, ON
- Full-time
…Merchandise Planning, the Vice-President, Pricing & Promotions will lead pricing and promotional strategy across CTC’s retail businesses. This leader will use customer insights, market…
Added 13 mins ago
PT
Parts Manager
Premier Truck Group
Sarnia, ON
- Full-time
Five years of management experience or equivalent, plus at least one year in a service drive or auto parts retail or wholesale environment.
Added 13 mins ago
PT
Parts Manager
Premier Truck Group
London, ON
- Full-time
Five years of management experience or equivalent, plus at least one year in a service drive or auto parts retail or wholesale environment.
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Sales Advisor IV - Yorkdale Shopping Centre Spaces
Rivian
Toronto, ON
- Full-time
…community. You will manage the entire customer relationship from lead qualification to close, ensuring a personalized purchase experience throughout. You will educate and inspire customers…
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Holiday Sales Associate PT Under 20 hours
Tumi
Niagara-on-the-Lake, ON
- Part-time
As part of our Retail team, the Holiday Sales Associate is responsible for creating a client experience that accurately reflects the ethos of our brand while building and maintaining strong…
Added 13 mins ago
B
Facility Manager III
BGIS
Mississauga, ON
- Full-time
Project Management roles to lead and execute projects,
Added 13 mins ago
WC
(CAN) Front End Checkout Team Associate
Walmart Canada
Bathurst, NB
- Full-time
Position Summary...To support and process transactions, providing exceptional customer service to ensure a positive shopping experience and drive customer loyalty.
Added 13 mins ago
WC
Front End Checkout Team Associate
Walmart Canada
Toronto, ON
- Full-time
Position Summary...To support and process transactions, providing exceptional customer service to ensure a positive shopping experience and drive customer loyalty.
Added 13 mins ago
WC
(CAN) Gérant du service à la clientèle
Walmart Canada
Montreal, QC
- Full-time
…build strong leadership and operational skills in a fast paced retail environment. In this role, you lead front end operations to deliver exceptional customer service, support a positive…
Added 13 mins ago
WC
(CAN) Associé, équipe de l’aire des caisses
Walmart Canada
Saint-Hyacinthe, QC · St-Hyacinthe, QC
- Full-time
Position Summary...To support and process transactions, providing exceptional customer service to ensure a positive shopping experience and drive customer loyalty.
Added 13 mins ago
WC
(CAN) Associé, équipe de l’aire des caisses
Walmart Canada
Saint-Hyacinthe, QC · St-Hyacinthe, QC
- Full-time
Position Summary...To support and process transactions, providing exceptional customer service to ensure a positive shopping experience and drive customer loyalty.
Added 13 mins ago
WC
(CAN) Customer Service Manager
Walmart Canada
Fredericton, NB
- $15 CAD / hour
- Full-time
…build strong leadership and operational skills in a fast paced retail environment. In this role, you lead front end operations to deliver exceptional customer service, support a positive…
Added 13 mins ago
YO
CRE - Marketing Analyst
YFK Office Lease
Toronto, ON
- Full-time
…office has built, owned, and managed dependable office and retail spaces designed for lasting tenant relationships. YFK has a proven track record of delivering over 2.5 million square feet…
Added 13 mins ago
V
New Business Account Manager
Vish
Toronto, ON
- Full-time
Lead discovery, demonstration, and commercial conversations with salon owners and stylists
Added 13 mins ago
JC
Warehouse Lead
JYSK Canada
Brantford, ON
- $19 to $22 CAD / hour
- Full-time
Minimum 6 months of relevant warehouse/back-end retail experience
Added 13 mins ago
WC
(CAN) Front End Checkout Team Associate
Walmart Canada
Nanaimo, BC
- Full-time
Position Summary...To support and process transactions, providing exceptional customer service to ensure a positive shopping experience and drive customer loyalty.
Added 28 mins ago
HI
Personal Lines Account Manager, Retail
HUB International
Brantford, ON
- Full-time
Lead with Confidence: Manage a personal lines portfolio, providing expert advice and solutions that reflect each client’s unique needs
Added 28 mins ago
TT
Temporary Retail Customer Service Coordinator - Winners Dorval
The TJX Companies, Inc.
Oakville, ON
- Full-time
We’re looking for a Temporary Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you…
Added 28 mins ago
CA-Manager
Apple
Ottawa, ON
Apple Retail is where the best of Apple comes together. We bring our expertise to help people do what they love, delivering an only-at-Apple experience. We believe inclusion is a shared…

P&H

Executive & Office Services Assistant

Winnipeg, MB, R3B 3K6, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Executive and Office Services Assistant

Employment Type: Full-Time, Permanent

Division: Corporate

Location: Winnipeg, MB (On-site)

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board support while leading the coordination and delivery of office services, ensuring a professional, well-organized, service-oriented environment for executive and corporate employees, as well as Grain division leadership and support employees. The position manages executive administration, board and senior leadership meeting logistics, executive travel, workplace and facilities services, reception and mailroom operations, corporate accounts, employee programs, vendors, and office events with a high degree of discretion, judgment, and professionalism.

Day to Day

Provide comprehensive and confidential administrative support to the Chief Executive Officer, Chief Financial Officer and other designated senior executives.
Coordinate executive meetings, appointments, business meals and related logistics.
Arrange executive travel, including flights, accommodation and ground transportation.
Prepare, organize and distribute confidential documents and correspondence and coordinate required signatures and approvals.
Coordinate Board of Directors meetings, including scheduling, venues, travel and accommodation.
Compile, organize and distribute board books and other meeting materials.
Maintain the corporate aircraft calendar and coordinate flight requests with the external aviation service provider.
Oversee day-to-day office services and coordinate reception coverage and the professional handling of visitors, calls, deliveries and general requests.
Provide day-to-day direction to the mailroom employee and ensure mail, courier and delivery services are handled efficiently.
Administer the corporate credit card program in accordance with approved policies and authorizations.
Review vendor invoices and prepare supporting information for approvals, payments, journal entries, chargebacks and payroll deductions.
Serve as a primary contact for property management, building operations and security.
Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.
Administer employee programs, including the corporate suite, corporate merchandise store, parking and designated fitness programs.
Monitor vendor service delivery, invoices and renewals and identify improvements to office-service processes.
Other duties as assigned.

What You’ll Bring

Post-secondary education in business administration, office administration or a related field is preferred.
At least 7 years of progressive experience in executive support, office operations or corporate services is preferred.
Background supporting C-suite executives or a Board of Directors is strongly preferred.
Demonstrated discretion and sound judgment in handling highly confidential and sensitive information for owners, executives and directors is required.
Previous supervisory or team-lead experience is preferred.
Track record of coordinating vendors, invoices and operational records is required.
Exceptional organizational, prioritization, time-management and follow-through skills.
Strong written, verbal and interpersonal communication skills.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to work independently and determine when escalation or approval is required.
Ability to occasionally work outside regular business hours to support Board meetings, executive travel, special events or urgent office and building issues.
May be required to complete fire-warden or emergency-response training.
Eligibility to become a Commissioner for Oaths may be considered an asset if required by the company.
Occasional travel may be required.

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

Apply About employer

More about this job

Responsibilities

The role provides confidential administrative support to senior executives and the Board of Directors while managing daily office services and facilities. Responsibilities include coordinating executive travel, meetings, vendor relationships, and overseeing reception and mailroom operations.

Requirements

Candidates should have at least 7 years of progressive experience in executive support or corporate services, with a preference for C-suite or Board-level support. Proficiency in Microsoft 365 and strong organizational, communication, and interpersonal skills are required.

Skills

Executive Support
Office Administration
Board Meeting Coordination
Travel Coordination
Vendor Management
Confidentiality
Microsoft 365
Time Management
Organizational Skills
Communication Skills
Facilities Management
Supervisory Skills
Document Management
Emergency Preparedness
Accounts Payable
Professionalism

Benefits

Comprehensive Health Coverage
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Services
Corporate Administration
Board Support
Facilities Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Vendor Management
Accounts Payable
Confidentiality
Agriculture
Corporate Governance
Travel Logistics
Reception
Mailroom Operations
Emergency Response
Business Administration
Professionalism
Time Management
Project Coordination
Operations Management

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