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Added 11 mins ago
W
Director, Executive Compensation & Board Advisory Consulting
WTW
Calgary, AB
- $110,000 to $150,000 CAD / year
- Full-time
…compensation, manage consulting projects and provide input to senior colleagues while overseeing and quality-reviewing junior staff’s work. You will learn compensation consulting skills and…
Added 11 mins ago
FS
Director, Transformation & Regulatory Modernization
Financial Services Regulatory Authority (FSRA)
Toronto, ON · FSRA Head Office
- Full-time
At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based…
Added 11 mins ago
Internal Auditor, Technology Audit & Data Analytics
Gibson Energy
AB · Calgary, AB
The Internal Auditor reports directly to the Senior Manager Internal Audit, Controls and Enterprise Risk. This role is responsible for delivering the organization’s risk-based Internal…
Added 11 mins ago
C
Associate Business Systems Analyst
Co-operators
Calgary, AB · Guelph, ON · Regina, SK
- Full-time
We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s…
Added 11 mins ago
C
Change Management Consultant, Claims (16 Month Temporary)
Co-operators
Calgary, AB · AB · Moncton, NB · Guelph, ON · Hamilton, ON · Mississauga, ON · Toronto, ON · Edmonton, AB
- Full-time
We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s…
Added 26 mins ago
WT
Security Incident Response Developer
Wealthsimple Technologies
Remote, Canada
- $123,200 to $154,000 CAD / year
- Full-time
- Remote
Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading,…
Added 26 mins ago
CH
Coordonnateur(trice) principal(e) des services immobiliers / Senior Real Estate Services Coordinator
CBRE HV
Montreal, QC
- Full-time
As a Senior Real Estate Services Coordinator, you will be a key contributor to the success of our property management operations, providing high-level administrative, financial, and…
Added 26 mins ago
RB
Senior Manager, Treasury Solutions – Corporate, Transaction Banking (SWO)
Royal Bank of Canada
Burlington, ON
- Full-time
As a Senior Manager, Treasury Solutions with RBC’s Treasury Solutions Corporate Coverage team, you will be responsible to proactively provide advice and enable clients to leverage RBC’s…
Added 26 mins ago
AC
Consultant Fonctionnel Principal Oracle ARCS
Aston Carter
Montreal, QC
- $80 to $95 CAD / hour
- Contract
Added 26 mins ago
M
Talent & Rewards Consulting Analyst
Mercer
Toronto, ON
- Other
…crucial quantitative and qualitative analytical support to senior consultants and draw meaningful conclusions from client and market…
Added 40 mins ago
T
Senior Project Cost Specialist
Tiree
Ottawa, ON
- Full-time
As a Senior Project Cost Specialist, you own the financial picture for assigned projects. You set the cost control approach, maintain the integrity of the cost tracker and forecasts, and…
Added 40 mins ago
MC
Senior Software Engineer - Brokerage Platform
Moomoo Canada
Toronto, ON · North York, ON
- Full-time
Moomoo Canada Financial Inc. (MFC) is a subsidiary of FUTU Holdings Inc. (NASDAQ: FUTU), a global leader in online brokerage and wealth management solutions. Moomoo is one of the most…
Added 40 mins ago
GE
Internal Auditor, Technology Audit & Data Analytics
Gibson Energy
Calgary, AB
- Full-time
The Internal Auditor reports directly to the Senior Manager Internal Audit, Controls and Enterprise Risk. This role is responsible for delivering the organization’s risk-based Internal…
Added 40 mins ago
Senior Project Cost Specialist
Tiree
Ottawa, ON
As a Senior Project Cost Specialist, you own the financial picture for assigned projects. You set the cost control approach, maintain the integrity of the cost tracker and forecasts, and…
Added 40 mins ago
Senior Finance Business Partner
D2L
Vancouver, BC · Winnipeg, MB · Kitchener, ON · Toronto, ON
Reporting to the Manager, Corporate Financial Planning & Analysis, the Senior Finance Business Partner position will partner with the Professional Services and Support (PS&S) organizations…
Added 41 mins ago
CI
Senior IT Analyst, Security Operations, Information & Corporate Security
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As a Senior IT Analyst, Security Operations you will help protect CPP Investments by monitoring security threats, responding to incidents, assessing risks, and strengthening information…
Added 41 mins ago
B
Sr Application Software Developer
BMO
Toronto, ON · SCC
- Full-time
…specifications and deliver high-quality software solutions. The Senior Full Stack Developer will design, build, and maintain scalable, secure, cloud-native applications leveraging AWS…
Added 41 mins ago
IF
Senior Underwriter
iA Financial Group
Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
As a Senior Underwriter, you will play a key role in developing individual insurance underwriting expertise. You will support teams in analyzing complex cases, improving practices, and…
Added 41 mins ago
R
Senior Manager, Treasury Solutions – Corporate, Transaction Banking (SWO)
RBC
Burlington, ON
- Full-time
As a Senior Manager, Treasury Solutions with RBC’s Treasury Solutions Corporate Coverage team, you will be responsible to proactively provide advice and enable clients to leverage RBC’s…
Added 41 mins ago
R
Senior Investment Funds Advisor
RBC
Vancouver, BC
- Full-time
As a Senior Investment Funds Advisor, you’ll play a crucial role in managing and expanding an established client portfolio, supporting their financial goals while growing our client base.…
Added 56 mins ago
T
IT Architect II
TD
Mississauga, ON · Toronto, ON
- Full-time
Participate in knowledge transfer with senior management, the team, other technical areas and business units
Added 56 mins ago
T
Senior Group Manager, Audit (ATH 1146)
TD
Toronto, ON
- Full-time
…identifying issues and opportunities and recommending action to senior…
Added 56 mins ago
Senior Accountant, Infrastructure
Connor, Clark & Lunn Financial Group Ltd.
Toronto, ON
Interested in joining one of Canada’s top performing asset managers? We are looking for a Senior Accountant, Infrastructure for an existing vacancy on our Infrastructure Accounting team.
Added 56 mins ago
B
Director, Intraday Liquidity Risk Oversight
BMO
Toronto, ON · FCP
- Full-time
Makes recommendations to senior leaders on strategy and new initiatives, based on an in-depth understanding of the business/group.
Added 1 hour ago
CL
General Manager - Off Campus
Campus Living Centres
Guelph, ON
- Full-time
…with company and property objectives, as well as liaise with senior managers of…

P&H

Executive & Office Services Assistant

Winnipeg, MB, R3B 3K6, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Executive and Office Services Assistant

Employment Type: Full-Time, Permanent

Division: Corporate

Location: Winnipeg, MB (On-site)

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board support while leading the coordination and delivery of office services, ensuring a professional, well-organized, service-oriented environment for executive and corporate employees, as well as Grain division leadership and support employees. The position manages executive administration, board and senior leadership meeting logistics, executive travel, workplace and facilities services, reception and mailroom operations, corporate accounts, employee programs, vendors, and office events with a high degree of discretion, judgment, and professionalism.

Day to Day

Provide comprehensive and confidential administrative support to the Chief Executive Officer, Chief Financial Officer and other designated senior executives.
Coordinate executive meetings, appointments, business meals and related logistics.
Arrange executive travel, including flights, accommodation and ground transportation.
Prepare, organize and distribute confidential documents and correspondence and coordinate required signatures and approvals.
Coordinate Board of Directors meetings, including scheduling, venues, travel and accommodation.
Compile, organize and distribute board books and other meeting materials.
Maintain the corporate aircraft calendar and coordinate flight requests with the external aviation service provider.
Oversee day-to-day office services and coordinate reception coverage and the professional handling of visitors, calls, deliveries and general requests.
Provide day-to-day direction to the mailroom employee and ensure mail, courier and delivery services are handled efficiently.
Administer the corporate credit card program in accordance with approved policies and authorizations.
Review vendor invoices and prepare supporting information for approvals, payments, journal entries, chargebacks and payroll deductions.
Serve as a primary contact for property management, building operations and security.
Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.
Administer employee programs, including the corporate suite, corporate merchandise store, parking and designated fitness programs.
Monitor vendor service delivery, invoices and renewals and identify improvements to office-service processes.
Other duties as assigned.

What You’ll Bring

Post-secondary education in business administration, office administration or a related field is preferred.
At least 7 years of progressive experience in executive support, office operations or corporate services is preferred.
Background supporting C-suite executives or a Board of Directors is strongly preferred.
Demonstrated discretion and sound judgment in handling highly confidential and sensitive information for owners, executives and directors is required.
Previous supervisory or team-lead experience is preferred.
Track record of coordinating vendors, invoices and operational records is required.
Exceptional organizational, prioritization, time-management and follow-through skills.
Strong written, verbal and interpersonal communication skills.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to work independently and determine when escalation or approval is required.
Ability to occasionally work outside regular business hours to support Board meetings, executive travel, special events or urgent office and building issues.
May be required to complete fire-warden or emergency-response training.
Eligibility to become a Commissioner for Oaths may be considered an asset if required by the company.
Occasional travel may be required.

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

Apply About employer

More about this job

Responsibilities

The role provides confidential administrative support to senior executives and the Board of Directors while managing daily office services and facilities. Responsibilities include coordinating executive travel, meetings, vendor relationships, and overseeing reception and mailroom operations.

Requirements

Candidates should have at least 7 years of progressive experience in executive support or corporate services, with a preference for C-suite or Board-level support. Proficiency in Microsoft 365 and strong organizational, communication, and interpersonal skills are required.

Skills

Executive Support
Office Administration
Board Meeting Coordination
Travel Coordination
Vendor Management
Confidentiality
Microsoft 365
Time Management
Organizational Skills
Communication Skills
Facilities Management
Supervisory Skills
Document Management
Emergency Preparedness
Accounts Payable
Professionalism

Benefits

Comprehensive Health Coverage
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Services
Corporate Administration
Board Support
Facilities Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Vendor Management
Accounts Payable
Confidentiality
Agriculture
Corporate Governance
Travel Logistics
Reception
Mailroom Operations
Emergency Response
Business Administration
Professionalism
Time Management
Project Coordination
Operations Management

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