Office administrator jobs in Canada

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Added 23 days ago
H
Medical Office Administrator
HealthOne
Toronto, ON
- $20 to $23 CAD / hour
HealthOne is seeking experienced an Medical Office Administrator to join our expanding team. If you have a strong background in walk-in and family medicine, thrive in a fast-paced…
Added 23 days ago
CH
Front Office Manager CAN
Concord Hospitality Enterprises
Ottawa, ON
- Full-time
Reporting to the Hotel Manager, The Front Office Manager is responsible for delivering exceptional guest experiences, achieving departmental financial objectives, leading and developing a…
Added 23 days ago
WH
Office Manager & IT Support
Whitetail Homes Group
BC · British Columbia, Canada
- Full-time
You'll own Whitetail's offices and technology: head office, our Langley construction office (run remotely), the systems everyone uses and the vendors behind them. Day to day, you'll answer…
Added 23 days ago
P
Office Manager
P&H
Cambridge, ON
- Full-time
We are seeking an Office Manager to join our corporate team. This role is responsible for the efficient and professional operation of the Ontario Head Office, overseeing office services,…
Added 23 days ago
BG
Administrateur/Administratrice du bureau / Office Administrator (Val d'Or)
Brandt Group of Companies
Val-d'Or, QC
- Full-time
…organisation Capacit� � respecter les �ch�ances Ma�trise de Microsoft Office Exp�rience pr�alable dans l'administration des services et la coordination de la s�curit�, consid�r� comme un…
Added 23 days ago
QM
Medical Office Administrator
Quantum Management Services Ltd.
Vaughan, ON
- $52,000 to $62,000 CAD / year
- Full-time
…personalized care, is growing and needs an experienced Medical Office Administrator. You'll be the welcoming face of the clinic and an ambassador for patients and the…
Added 23 days ago
CI
Test Administrator (Psychological Assessments)
Calian IT & Cyber Solutions
Waterloo, ON
- Temporary
We are looking for a Test Administrator to manage testing for small to medium sized groups of individuals at a variety of locations across the city. This role will involve preparing testing…
Added 23 days ago
AO
Administrative Coordinator
Association of Ontario Land Surveyors
Mississauga, ON
- Full-time
Work experience required: Minimum of 3-5 years of experience required
Added 23 days ago
IF
Administrative Analyst 2 (12 Month Contract)
iA Financial Group
Vancouver, BC
- Full-time
This role will require that the person be based in Vancouver as they will be expected to be in the office 5 days a week.
Added 23 days ago
AC
Office Manager
Accelerator Centre
Waterloo, ON
- Full-time
The Accelerator Centre (AC) is seeking a highly organized, service-oriented and proactive Office Manager to oversee the day-to-day operations of our facilities, coworking spaces, meeting…
Added 23 days ago
P
Controller and Office Manager
Phantom
Kitchener, ON
- Full-time
…Initially, the role will combine financial management with office administration. As the company grows and the team expands, office management responsibilities will transition back to the…
Added 23 days ago
IR
Office Administrator
Integrated Resources, Inc ( IRI )
Markham, ON
- Contract
Planning and coordinating all office operations, including on-site interdepartmental support activities.
Added 23 days ago
BC
Loans Administration Officer
Brunswick Credit Union
Saint John, NB
- Full-time
Proficient in the use of Microsoft Office 365 applications
Added 23 days ago
BC
Loans Administration Officer
Brunswick Credit Union
Fredericton, NB
- Full-time
Proficient in the use of Microsoft Office 365 applications
Added 23 days ago
BC
Loans Administration Officer
Brunswick Credit Union
Moncton, NB
- Full-time
Proficient in the use of Microsoft Office 365 applications
Added 23 days ago
Office Administrator
BWXT
Port Elgin, ON
As our Office Administrator you will provide administrative assistance in accordance with operations of the BWXT Port Elgin facility and the associated Management.
Added 23 days ago
Information Access and Privacy Officer
The Government of Nova Scotia
Halifax, NS
A dynamic, client-focused office environment where service excellence and teamwork are our focus.
Added 23 days ago
EJ
Branch Office Administrator
Edward Jones
Kentville, NS
- Full-time
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients…
Added 23 days ago
1
Assistant Office Manager - 12853
123Dentist
Toronto, ON
- $25 to $27 CAD / hour
- Full-time
- Temporary
The team at our clinic in North York Willowdale is looking for a passionate, hard-working Assistant Office Manager on a full-time contract basis.
Added 23 days ago
CD
administrative technician
Centre de services scolaire de la Baie-James (CSSBJ)
Chibougamau, QC
- Full-time
Added 23 days ago
TE
Office Administrator
Techmation Electric & Controls Ltd.
Dawson Creek, BC
- Full-time
Techmation Electric & Controls is currently seeking an Office Administrator for our Dawson Creek branch. Candidates must be proficient with Microsoft Office, specifically Excel, and have…
Added 24 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Surrey, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 24 days ago
Exam Office Administrator, Access and Equity Services
University of Saskatchewan
Saskatoon, SK
The exam office administrator provides front-line administrative support and oversees the daily operations of the department’s general office. This role coordinates front-office functions,…
Added 24 days ago
PB
Administrative Analyst (13month TERM)
Pollard Banknote Limited
Winnipeg, MB
- Contract
We’re looking for a resourcesful and analytical Analyst, IT & Digital Administration to join our IT & Management Governance team for a 13 month term position within our Winnipeg office.
Added 24 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Surrey, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…

P&H

Office Manager

Cambridge, ON, N3E 0A1, Canada

Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 5+ years of progressive experience in office administration, office operations, facilities coordination at a corporate level or multi-division office environment.
Posting language: English
Posted: Oct 21, 2026

Original job description

Office Manager

Employment Type: Full-Time, Permanent

Division: Corporate

Location: Cambridge, ON

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

The Role

We are seeking an Office Manager to join our corporate team. This role is responsible for the efficient and professional operation of the Ontario Head Office, overseeing office services, reception and mailroom, facilities and security, vendor management, workplace programs, office events and related financial administration. As the central point of contact for employees across multiple P&H divisions, the role maintains clear procedures, service standards, records and administrative controls.

Day to Day

Oversee day-to-day office services for the Ontario Head Office and provide responsive support to employees, visitors and business teams.
Coordinate reception coverage and ensure the professional handling of visitors, telephone calls and general office requests.
Oversee mail, courier and delivery services, including backup coverage and cross-training.
Serve as the primary day-to-day contact for property management, building operations and security.
Coordinate employee access cards, keys and fobs and maintain accurate access records.
Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.
Plan and coordinate office-wide activities, employee clinics and seasonal initiatives.
Administer parking, fitness and other approved workplace programs, including enrolment, records and renewals.
Serve as the company contact for office-service providers, managing vendor onboarding, service schedules, renewals and issue resolution.
Coordinate office accounts payable and review vendor invoices for accuracy, coding and supporting documentation.
Maintain and reconcile petty cash in accordance with company procedures.
Provide day-to-day direction, scheduling and backup planning for reception, mailroom and office employees.
Other duties as assigned.

What You’ll Bring

Post-secondary education in business administration, office administration, facilities coordination or a related field. An equivalent combination of education and experience may be considered.
5+ years of progressive experience in office administration, office operations, facilities coordination at a corporate level or multi-division office environment.
Previous supervisory or team-lead experience is preferred.
Experience coordinating vendors, facilities, reception or mailroom services, employee programs, processing invoices, reconciliations and record-keeping is required.
Excellent customer service and relationship-management skills.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Sound judgment, professionalism and discretion in handling confidential information is required.
Ability to work independently, direct others and determine when escalation or approval is required.
Willingness to complete fire-warden or emergency-response training.
Ability to occasionally work outside regular business hours for office events or urgent building issues.
Occasional travel may be required for vendor, facility or company-related purposes.

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Office Manager oversees daily operations at the Ontario Head Office, including facilities management, reception, mailroom services, and vendor coordination. They are also responsible for financial administration, workplace safety, and supporting employee programs across multiple divisions.

Requirements

Candidates must have post-secondary education in business or office administration and at least 5 years of progressive experience in corporate office operations. Proficiency in Microsoft 365 and strong relationship-management skills are essential for this role.

Skills

Office Administration
Facilities Management
Vendor Management
Customer Service
Relationship Management
Microsoft 365
Financial Administration
Accounts Payable
Emergency Preparedness
Supervisory Skills
Record Keeping
Reconciliation
Communication
Problem Solving
Time Management

Benefits

Comprehensive Health Coverage
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Corporate Administration
Facilities Coordination
Vendor Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Accounts Payable
Petty Cash
Emergency Response
Fire Warden
Agriculture
Operations Management
Reception
Mailroom
Security
Workplace Safety
Administrative Controls
Service Standards
Business Administration
Record Keeping
Invoicing

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Hiring at a glance

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Office administrator jobs in Canada

Medical Office Administrator

Front Office Manager CAN

Office Manager & IT Support

Office Manager

Administrateur/Administratrice du bureau / Office Administrator (Val d'Or)

Medical Office Administrator

Test Administrator (Psychological Assessments)

Administrative Coordinator

Administrative Analyst 2 (12 Month Contract)

Office Manager

Controller and Office Manager

Office Administrator

Loans Administration Officer

Loans Administration Officer

Loans Administration Officer

Office Administrator

Information Access and Privacy Officer

Branch Office Administrator

Assistant Office Manager - 12853

administrative technician

Office Administrator

Campus Administrator and Financial Aid Officer

Exam Office Administrator, Access and Equity Services

Administrative Analyst (13month TERM)

Campus Administrator and Financial Aid Officer

Contact us

Advertised starting pay

Where work happens

Work requirements

Office administrator jobs in Canada