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P3 Veterinary Partners

Hospital Administrator

Timmins, ON, Canada

Competitive Salary - Competitive Salary Commensurate with Skillset & Experience: $50,000 - $70,000/yr · Full-time

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Job details

Pay: Competitive Salary - Competitive Salary Commensurate with Skillset & Experience: $50,000 - $70,000/yr
Job type: Full-time
Apply by: Dec 8, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Oct 15, 2026

Original job description

P3 Veterinary Partners in Kamloops is seeking an enthusiastic full-time Hospital Administrator to join our amazing team. The Hospital Administrator will provide onsite leadership and oversight of the veterinary health care team to ensure that high-quality care is provided to our patients and their people.

Experienced RVTs encouraged to apply! This is the perfect opportunity for an experienced RVT that would like to continue applying their RVT skills and simultaneously assume managerial responsibilities.

If you’re searching for a welcoming environment where you will be appreciated for your contribution to a team of really supportive people, and you possess a disposition towards leadership – we want to hear from you!

Hospital Administrators with experience in the veterinary industry, dentistry (dental), ophthalmology, physio, chiro, accounting, or a related professional service focused on customer service are also encouraged to apply.

The successful candidate will be scheduled for an average of 40 hours per week over 5 days.

Key Duties & Responsibilities

Provide onsite leadership and oversight of the veterinary health care team in order to maximize overall business performance of the hospital
Lead the continuous improvement of the quality of customer service and medical care
Ensure smooth communication throughout a client’s visit. Work alongside the Medical Director to resolve client concerns
Oversee that all client communication such as welcome letters, sympathy cards, and newsletters are sent in accordance with Hospital protocols & approved timelines
Implement team scripting, in-Hospital marketing, and social media content to help capture new clients, bond current clients, increase referrals, and generate community goodwill
Meet client needs for timely veterinary care. Tracks new clients/patients, frequency of visits, and achieves predetermined goals for appointment and surgery fill rates
Ensure team has sufficient and appropriate resources to deliver exceptional patient care.
Understand and help manage the financial drivers of the hospital
Ensure Cost of Sales as a percent of revenue is in line with budget. Maintain reasonable levels of inventory and put plans of action in place to eliminate bulk ordering and expired goods
Work with Regional Manager and Medical Director to review a specific operating budget and hospital business plan
Work with Regional Manager and Medical Director to prioritize equipment and facility needs. Assist with sourcing and purchasing as needed
Prepare financial, bookkeeping, and accounting reports
Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
Follow and adhere to the monthly schedule authorization and predict staffing needs. Verify that the financial health of the Hospital supports planned new hires
Act as a positive role model, using a collaborative approach and assuming positive intent. Set others up for success and foster open, proactive, and cooperative relationships
Collaborate with Regional Manager and Medical Director to recruit, mentor and retain a team with an emphasis on accountability, high morale, collegiality, effective teamwork and high moral standards
Responsible for advertising, resume screening, interviewing, reference checks, and extending offers for support-staff positions
Monitor and discuss the Key Performance Indicators for hospital and team member performance with Regional Manager and Medical Director and implement an action plan where necessary
Meet expectations and timelines determined by Regional Manager in relation to hospital initiatives. Hold the team accountable on job responsibilities and deliverables
Review feedback with Regional Manager from data management and reporting platforms. Implement actionable strategies to elevate patient care and capture revenue in areas such as bonding rates, reminders and forward booking
Ensure that fee schedules are current, revenue category budgets are achieved, and shorts are investigated. Monitor fee capture and discounting to ensure reasonable and appropriate value
Consistently uses the resources available (Vet Success, PIMS, ALLYDVM etc.) to analyze and make effective actionable decisions that impact operations including, but not limited to, asset purchases, new hires, rate changes, and conflict resolution
Work with Home Office to ensure that all voluntary and mandatory controls, standards, requirements, rules & regulations are followed & any training needed is conducted (Employment Standards, CVO, AAHA, WHMIS, OHS, Xray etc)
Ensures the hospital team is able to succeed in their duties by providing coaching, development, training, mentorship and education as required
When Reception coverage is needed: the Hospital Administrator will assist with clerical and reception duties, client and in-patient intake and discharge duties, schedules, appointments, answers questions, and maintains front office and exam room flow.

Education

A minimum of two years of experience providing onsite leadership and oversight of a veterinary or medical health care team is preferred
Education and training in business administration preferred
In-depth understanding of Human Resources and proven experience leading and innovating practices preferred
A vision to foster an inclusive, employee-centric culture
Experience developing strategic and multi-year business plans, resource forecasts, and in managing operational budgets
Experience with coaching, conflict resolution, and performance management
Proven ability to build and nurture relationships at all levels
Ability to influence and communicate in a clear and effective manner
An approach that is progressive, strategic, humble, and achievement oriented
Exemplary oral and written communication skills

Total Compensation - We recognize how critical Managers are to providing the best possible medical, surgical, and preventative medicine. We prove this by supporting your personal, financial, and professional growth through:

Competitive Salary - Competitive Salary Commensurate with Skillset & Experience: $50,000 - $70,000/yr
A Comprehensive Health Benefits Package (Medical, Dental, & Vision premiums paid by clinic)
Professional Services coverage (chiropractor, massage therapist, physiotherapist, and more)
Enhanced Mental Health Practitioner Coverage
P3 Pawsitive Health & Lifestyle Spending Account
RRSP Matching
Bonus Potential
Unlimited Continuing Education (CE) funds for advanced professional development plus three days of paid leave to attend CE
Paid Licensing & Membership Dues
Employee Assistance Program
Paid Vacation time
Paid Personal/Sick Days
Uniform Allowance
Relocation Allowance to help with moving expenses can be arranged for out-of-town candidates!

If you are looking for a progressive environment where each individual is heard, and recognized for their unique contributions, we'd love to talk.

We are an equal opportunity employer and are committed to providing a respectful, inclusive, and diverse workplace. If accommodation is needed, please contact jobs@p3vetpartners.ca.

Submit your CV to Aysha at acaterine@p3vetpartners.ca today!

Artificial intelligence (AI) is not used to screen, assess, or select applicants in our hiring process.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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More about this job

Responsibilities

Lead daily hospital operations and the veterinary care team, improving patient care, customer service, staffing, and business performance. Manage budgets, financial reporting, inventory, recruitment, compliance, and performance initiatives in collaboration with the Regional Manager and Medical Director.

Requirements

Two years of experience providing onsite leadership and oversight of a veterinary or medical healthcare team is preferred, along with business administration education and strong human resources and people-management experience. Candidates should demonstrate strategic planning, budget management, coaching, conflict resolution, relationship-building, and effective communication skills.

Skills

Veterinary Hospital Operations
Team Leadership
Business Planning
Budget Management
Financial Reporting
Bookkeeping
Human Resources
Recruitment
Coaching and Mentoring
Conflict Resolution
Performance Management
Customer Service
Inventory Management
Client Communication
Strategic Planning
Regulatory Compliance

Benefits

Health Benefits
Medical Insurance
Dental Insurance
Vision Insurance
Professional Services Coverage
Mental Health Coverage
Health and Lifestyle Spending Account
RRSP Matching
Bonus Potential
Continuing Education Funds
Paid Continuing Education Leave
Paid Licensing and Membership Dues
Employee Assistance Program
Paid Vacation
Paid Personal and Sick Days
Uniform Allowance
Relocation Allowance

Visa sponsorship

Not detected in the job text

Hiring contact

Aysha

Hiring contact email

acaterine@p3vetpartners.ca

Keywords

Veterinary Healthcare
Hospital Administration
Medical Care
Patient Care
Customer Service
Business Performance
Operating Budget
Business Plan
Financial Reporting
Bookkeeping
Accounting
Inventory Management
Key Performance Indicators
Recruitment
Resume Screening
Interviewing
Human Resources
Coaching
Conflict Resolution
Performance Management
Client Communication
In-Hospital Marketing
Social Media
Appointment Scheduling
Vet Success
PIMS
ALLYDVM
Employment Standards
WHMIS
Occupational Health and Safety

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