Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 31, 2026

Hiring at a glance

View jobs

Open jobs: 1,971
Employers: 1,054

Advertised starting pay

Average starting payCAD / hour: $27.37Across 311 listings
Average starting payCAD / year: $53,548Across 88 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 12%241 listings
On-site: 87%1,715 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (56), S M Software Solutions Inc (37), KPMG (36).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Email me new jobs Save this search

Added 16 days ago
K
Partner Administrative Assistant, Risk Services
KPMG
ON · Toronto, Ontario
- Full-time
Added 16 days ago
I
Office Administrative Assistant
IICRC
Langford, BC
- Full-time
We’re Hiring – Office Administrative Assistant
Added 16 days ago
B
Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months
BMO
Waterloo, ON · MARS
- Full-time
Added 16 days ago
Administrative Assistant - Dean's Office
University of Guelph
Guelph, ON
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural
Added 16 days ago
SV
Administrative Assistant - Part Time
Schlegel Villages
Waterloo, ON
- Part-time
The Village at University Gates has an exciting opportunity for an Administrative Assistant to join their team.
Added 16 days ago
SV
Administrative Assistant
Schlegel Villages
Whitby, ON
- Part-time
The Village of Taunton Mills has an exciting opportunity for a Part Time Administrative Assistant to join their team. Working 30 hours bi-weekly plus additional hours if needed.
Added 16 days ago
TU
Clinical Fellowship Administrative Assistant
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Part-time
Added 16 days ago
IB
Administrative Assistant
Insurance Brokers Association of BC
Vancouver, BC
- Full-time
Added 16 days ago
Admin Assistant - Body Shop
The Jim Pattison Auto Group
Winnipeg, MB
Jim Pattison Collision & Glass has a new opening for a dependable, organized, and customer-focused Body Shop Administrative Assistant to join our team. As the first point of contact for…
Added 16 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Moose Jaw, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 16 days ago
RB
Administrative Assistant
Royal Bank of Canada
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary, AB is looking for an Administrative Assistant to provide administrative support to a dynamic Advisory Team.
Added 16 days ago
RB
Administrative Assistant
Royal Bank of Canada
Cranbrook, BC
- Full-time
Added 16 days ago
SR
Office Administrative Assistant
ServiceMaster Restore of Victoria
Victoria, BC
- Full-time
We’re Hiring – Office Administrative Assistant
Added 16 days ago
SA
Accounting & Admin Assistant
Supertech Auto Group
Nanaimo, BC
- Full-time
As we continue to grow, we're looking for a motivated, organized, and detail-oriented Accounting & Administrative Assistant to join our Head Office team in Nanaimo.
Added 16 days ago
VS
Investor Relations, Recording Secretary and Legal Administration (2026-10896)
Verve Senior Living
Toronto, ON · North York, ON
- Full-time
Added 16 days ago
Administrative Assistant
Global Relay
Halifax, NS
Added 16 days ago
IG
Human Resources Administrator
Insight Global
Surrey, BC
- $25 to $30 CAD / hour
- Contract
Added 16 days ago
GR
Administrative Assistant
Global Relay
Halifax, NS
- Contract
Added 16 days ago
BL
Legal Admin Assistant (LAA) - Litigation
BC Legal Management Association
Vancouver, BC
- Other
Added 16 days ago
IK
Administrative Assistant - Credit
INLAND KENWORTH US INC
Langley (City), BC
- Full-time
- Contract
Added 16 days ago
CG
Administrative Assistant, Wealth Management
Canaccord Genuity Group Inc.
Montreal, QC
- Full-time
Added 16 days ago
CH
Adjoint(e) Administratif(ve) / Administrative assistant
CBI Health
Pointe-Claire, QC
- Full-time
Added 16 days ago
AC
Adjointe Administrative | Administrative Assistant
Aston Carter
Saint-Jean-sur-Richelieu, QC
- $29 to $34 CAD / hour
- Contract
Added 16 days ago
UH
Timber-Tech Truss LP. -Administrative Assistant
UpSourced HR
Aldersyde, AB
- Full-time
The Administrative Assistant to provide support to our management team and daily operations. The Administrative Assistant will be responsible for handling a wide range of administrative and…
Added 16 days ago
NS
Administrative Assistant IV
Nova Scotia Power
Halifax, NS
- Full-time
Are you an organized, proactive professional who enjoys keeping teams running smoothly and efficiently? As an Administrative Assistant with Nova Scotia Power’s Customer Care team, you will…

Pacific Energy Canada

Site Administrative Assistant

Squamish, BC, Canada

Salary range: CAD 60,000 - 68,000 /yr

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary range: CAD 60,000 - 68,000 /yr
Posting language: English
Posted: Oct 14, 2026

Original job description

The Site Administrative Assistant is an integral member of Woodfibre LNG’s dynamic Operations team. The role provides comprehensive administrative and coordination support to help the Operations Manager and team work safely, efficiently, and effectively at the Woodfibre LNG site.

The successful candidate will act as a central administrative point of coordination for team schedules and rosters, meetings and action tracking, travel and transportation, site access, onboarding, training coordination, correspondence, and administrative records. The role requires strong judgement, accuracy, discretion, and responsiveness in a fast-paced industrial setting where plans and priorities may change quickly.

The successful candidate reports directly to the Operations Manager. This is a site-based position working a 7-days-on/7-days-off rotation, with 12-hour shifts.

Key Responsibilities

The successful applicant will:

Provide day-to-day administrative and coordination support to the Operations Manager and broader Operations team.
Maintain Operations team calendars, schedules, duty coverage information, contact lists, organizational information, and rotational rosters, ensuring updates are accurate and communicated promptly.
Support shift and rotation changes by coordinating approved schedule updates, identifying administrative impacts, and communicating revised arrangements to affected stakeholders.
Coordinate Operations meetings, including scheduling, invitations, rooms or virtual meeting arrangements, agendas, materials, attendance records, and logistical requirements.
Record clear meeting minutes, decisions, and assigned actions; maintain action logs and follow up with owners to support timely completion.
Coordinate training, orientations, inductions, and other scheduled learning activities for Operations personnel; maintain current schedules and track required completion information.
Book approved employee travel and coordinate ground and marine transportation in accordance with Company procedures and manager authorization.
Maintain accurate arrival, departure, and transportation schedules and communicate relevant updates to employees, site contacts, transportation providers, and other stakeholders.
Respond to itinerary changes, cancellations, delays, and other travel disruptions, escalating operational or cost impacts to the appropriate manager.
Maintain supporting travel records and assist with the reconciliation of approved travel expenses, invoices, or related documentation in coordination with Finance and budget owners.
Coordinate visitor access requests, site visits, orientations, inductions, transportation details, and host information with Security, HSS, site contacts, and other accountable teams.
Prepare new-hire onboarding schedules and coordinate site mobilization activities with Operations, Human Resources, IT, Security, HSS, Facilities, and other stakeholders.
Coordinate badge, system-access, workspace, equipment, and other onboarding requests, while ensuring approvals and access decisions remain with the accountable functions.
Track mandatory training, orientation, and onboarding requirements and follow up on outstanding administrative items before mobilization or access deadlines.
Maintain organized shared drives, folders, administrative files, team records, and distribution lists in accordance with Company filing, privacy, retention, and access requirements.
Maintain approved templates and current forms, remove or archive superseded administrative materials, and help team members locate the correct documents.
Prepare, proofread, and format correspondence, meeting materials, notices, schedules, reports, presentations, and other administrative documents.
Update procedures, work instructions, trackers, logs, and administrative records under the direction of the document owner; coordinate reviews and approvals where required.
Retrieve and organize administrative records to support audits, assurance activities, internal reviews, and management requests.
Receive and route general site and Operations enquiries, maintaining professional, timely, and service-oriented communication.
Maintain effective handover notes at the end of each rotation so open actions, schedule changes, visitors, travel issues, and priority items remain visible and are progressed without interruption.
Handle employee, travel, access, and operational information with appropriate confidentiality and discretion.
Follow all Company HSSE requirements and site work practices and promptly report hazards, incidents, or concerns.
Identify opportunities to improve administrative processes, standardization, information accuracy, coordination, and service delivery.
Perform other duties within the scope of the role, as assigned.

Required Experience and Qualifications:

At least five years of progressively responsible site administration, operations administration, project administration, or comparable coordination experience.
Diploma or certificate in business administration, office administration, or a related discipline is preferred; an equivalent combination of education and experience will be considered.
Experience supporting an industrial, construction, energy, natural resources, manufacturing, utilities, remote-site, or other operational environment is preferred.
Demonstrated experience coordinating complex travel, workforce rosters, schedules, meetings, and changing logistical requirements.
Advanced proficiency with Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive.
Experience using travel-booking, roster, scheduling, expense, document-management, learning-management, or site-access systems.
Strong minute-taking, document formatting, proofreading, records organization, and action-tracking skills.
Experience supporting onboarding, training coordination, visitor access, and cross-functional administrative processes.
Ability to maintain accurate records and work effectively with confidential employee and business information.

Skills and Competencies:

Highly organized and detail-oriented, with the ability to coordinate multiple deadlines, schedules, and stakeholders without losing accuracy.
Strong judgement and initiative, including the ability to identify urgent operational matters, resolve routine issues independently, and escalate appropriately.
Clear and professional written and verbal communication skills, with the ability to work effectively with frontline employees, managers, contractors, service providers, and visitors.
Calm, adaptable, and service-oriented when responding to last-minute travel changes, schedule disruptions, competing priorities, or time-sensitive requests.
Demonstrated discretion, professionalism, and respect for confidentiality.
Collaborative approach and ability to build effective working relationships across Operations, Human Resources, HSS, IT, Security, Facilities, Finance, and external providers.
Commitment to safe work, accountability, reliable follow-through, continuous improvement, and effective rotational handovers.

Additional Requirements:

This is a site-based position working a 7-days-on/7-days-off rotation with 12-hour shifts.
Ability and willingness to travel to and from the Woodfibre LNG site by marine vessel and comply with applicable transportation and site-access requirements.
Ability to work in an active industrial and construction environment and comply with all site orientation, personal protective equipment, security, and HSSE requirements.
Flexibility to provide occasional support outside scheduled hours when required to address urgent travel, access, or operational coordination needs.
A valid driver’s license.
Must be legally entitled to work in Canada.

Salary range: CAD 60,000 - 68,000 /yr

Apply About employer

More about this job

Responsibilities

The Site Administrative Assistant provides comprehensive administrative and coordination support to the Operations team, including managing schedules, travel, and site access. They are responsible for maintaining accurate records, coordinating meetings, and ensuring efficient communication across various departments in an industrial setting.

Requirements

Candidates must have at least five years of progressively responsible site or operations administration experience. Proficiency in Microsoft 365 and experience in industrial or energy sectors are required, along with the ability to work a 7-days-on/7-days-off rotation.

Skills

Administrative support
Operations coordination
Schedule management
Travel coordination
Meeting minutes
Document formatting
Microsoft 365
Data entry
Records management
Onboarding coordination
Communication
Logistics
Confidentiality
Problem solving
Time management
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Site Administration
Operations
LNG
Woodfibre LNG
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
OneDrive
Rotational schedule
Industrial environment
Onboarding
Travel coordination
Logistics
Records management
HSSE
Document control
Scheduling
Administrative support
Compliance
Communication
Data accuracy
Project administration
Energy sector
Site access
Visitor management
Reporting

Report this job