Find work in Canada.

554,701 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 27 mins ago
RL
Digital Marketing & Content Specialist
Raf Law Corporation
Vancouver, BC
- Part-time
Ability to work independently, manage multiple priorities, and collaborate effectively with legal and administrative team members.
Added 27 mins ago
F
Chief Revenue Officer (CRO) & Co-founder - AI for Small Law Firms
FutureSight
Canada
- Full-time
…handled between client matters, inconsistent marketing, and administrative work competing with billable time. Building larger intake, administrative, and marketing teams is expensive and…
Added 57 mins ago
MT
Dispatcher
MAJCO TRUCKING
Beeton, ON
- Full-time
Added 57 mins ago
CR
Project Manager – Asset Preservation
COGIR Real Estate
Brossard, QC
- Full-time
Monitoring construction work and handling the necessary administrative follow-up, often within tight deadlines.
Added 57 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Vancouver, BC
- Full-time
Added 57 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Vancouver, BC
- Part-time
Added 57 mins ago
TS
Customer Service Specialist
TCL Supply Chain (Supply Chain)
Acheson, AB
- Temporary
1-2 years in an administrative or similar role, required
Added 1 hour ago
FCM – Corporate Travel Consultant – Calgary, AB
Flight Centre
AB
Added 1 hour ago
AC
Project Accountant
Aston Carter
Burnaby, BC
- $35 to $44 CAD / hour
- Contract
Added 1 hour ago
BC
Manager, After Hours Operations
Brant Community Healthcare System
Brantford, ON
- Full-time
…families when situations occur that require a higher level of administrative authority. Manager, After Hours Operations is able to assist patients and families with the interpretation of…
Added 1 hour ago
CC
Secretary
Cornwall Community Hospital
Cornwall, ON
- Full-time
Added 1 hour ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Added 1 hour ago
RI
Founder’s Executive & Personal Assistant
Rivram Inc
Toronto, ON
- $23 to $28 CAD / hour
- Full-time
Manage administrative calls, emails, bookings, and follow-ups.
Added 1 hour ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Develop hospital recognition materials for various health care recognition dates including Nursing Week, National Physician Day, Administrative Professional Day, etc.
Added 1 hour ago
IG
Account Manager
Insight Global
Toronto, ON
- $80,000 CAD / year
- Full-time
- Support sales and leadership teams with account-related administrative activities and follow-up.
Added 1 hour ago
SC
Office Administrator (Construction)
Sona Constructor Inc
Hamilton, ON
- Full-time
…stable and purpose-driven work environment for construction and administrative…
Added 1 hour ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Full-time
Added 1 hour ago
Food & Beverage Manager - Lora Bay
Great Gulf Group
Thornbury, ON
Office environment: sitting and working at a desk or computer for administrative tasks
Added 2 hours ago
G
Executive Assistant
GRADIENT
Montreal, QC
- Full-time
…on-site role based in Montreal, QC, providing comprehensive administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates…
Added 2 hours ago
R
Intermediate IT Business Analyst
Resonaite
Toronto, ON
- Contract
Added 2 hours ago
TT
Senior Coordinator, Human Resources
Toronto Tempo
Toronto, ON
- Full-time
Provide administrative support related to tracking and maintaining staff duty day records, travel, and appearances.
Added 2 hours ago
AL
Diabetes Sales Specialist
Abbott Laboratories
ON
- $68,250 to $101,100 CAD / year
- Full-time
Communicate sales activity, follow-up, and report in a clear, concise and consistent manner, while meeting key administrative and project deadlines
Added 2 hours ago
BH
Client & Sales Lead
BeWell Health Centres
Hamilton, ON · Mississauga, ON
- Full-time
Serve as a senior resource for client care and administrative team members.
Added 2 hours ago
ST
Housing Support Staff - Permanent Supportive Housing
Stonehenge Therapeutic Community
Guelph, ON
- Full-time
…facilitate psychoeducational groups as needed, and complete various administrative tasks. Additionally, Housing Support Staff will assist with ensuring the trauma-informed and…
Added 2 hours ago
DC
ACCOUNTS PAYABLE ANALYST
D. Crupi & Sons Limited
Toronto, ON · Scarborough, ON
- Full-time

Pacific Northern Gas Ltd.

Document Management Specialist

Fort St. John, BC, Canada
Smithers, BC, Canada
Terrace, BC, Canada
Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Pacific Northern Gas Ltd. (PNG) owns and operates a natural gas transmission and distribution system in west-central British Columbia and through our subsidiary Pacific Northern Gas (N.E.) Ltd. PNG also owns and operates natural gas distribution systems and a gas processing plant in the province’s northeast. This includes approximately 3,000 km of distribution mains and services pipelines and 1,200 km of transmission pipelines.

PNG has been operating in northern British Columbia since 1968 and provides gas service to approximately 42,000 residential, commercial and industrial customers in more than 20 communities across northwestern and northeastern British Columbia. We are a wholly owned subsidiary of TriSummit Utilities Inc.

Reporting to the Manager, Procurement, Contracts & Facilities, the Document Management Specialist is responsible for the overall success of assigned documents through the entire document life cycle, supporting both capital project and day-to-day operations within PNG. This includes managing performing and designing the processes for issuing, reproduction, filing and long-term retention of documents across Pacific Northern Gas Ltd. (PNG).

Duties & Responsibilities:

Responsible for setting up all aspects and managing the document control process across PNG, from start up through final closeout and into ongoing operational records management.
Develop the document control and records management policies, procedures and responsibilities for projects and operations, and ensure these are executed and followed appropriately.
Establish work processes for contract and vendor management submittals, document standards and numbering, engineering and contractor submittal of design/engineering drawings and correspondence control.
First point of contact for all document processes across projects and operations.
Responsible for the set-up, functioning and operation of PNG’s corporate and project document control system – SharePoint.
Understand and have experience setting up metadata within SharePoint, determining capture points in accordance with procedures and requirements for metadata reporting/auditing, with a keen eye on simplifying future searching and retrieving capabilities.
Communicate metadata requirements for all documentation with originating parties.
Develop and implement the tools and systems to maintain and archive all PNG operational and project records.
Define share points for document transfer between PNG and external parties such as engineering contractors, vendors, and consultants.
Ensure all controlled documentation and drawings are numbered, revised, filed and archived.
Define standards for archiving native files.
Establish and maintain a document distribution matrix for use in document communication via transmittal or email.
Ensure compliance with company standards for documents and drawing numbering.
Collaborate with cross-functional stakeholders across the company to define and manage standards for drawings, document turn-over, PO filling, records governance and archiving.

Support

Provide training and support to all document control users across PNG regarding document control practices. This may extend to external users such as vendors, contractors, consultants and other third parties.
Identifying ways to continuously improve processes for the team.
Maintaining confidentiality of all project documentation.
Assist Teams with creating and developing reports in DMS systems.

Documentation

Assign project document numbers as required per procedures.
Maintain database and filing structure for projects and operational records and update internal systems ensuring records are well maintained and up to date.
Manage the filling structure and controlled records for contracts, purchase orders, vendor files, facilities, and asset documentation.
Oversee the access rights, receipt, control and distribution of all controlled documents.
Develop and maintain document retention requirements and PNG’s records retention schedule, aligned with regulatory, legal, and audit obligations. Support legal holds and audit requests.
Ensure historical digitization is managed in a searchable structure consistent with controlled asset files.
Generate document control templates and transmittals.

Experience & Qualifications

8+ years document management experience in a utility, Oil and Gas (EPC or Operating company), or other regulated industry.
Post-secondary education University or College Degree in Business or Certificate in records and archives management or related field, preferred.
Experience in using an electronic document management system, SharePoint.
Experience with records management principals, retention scheduling, and digitization or migration of legacy records, preferred.
Ability to accurately and efficiently setup, create and maintain documentation metadata.
Ability to interpret and implement process, procedures, workflows and standards.
Excellent written and verbal communication skills.
Strong attention to detail.
Excellent organizational skills.
Ability to multi-task and meet deadlines in a fast-paced environment.
Ability and flexibility to quickly learn other software tools as required.
Proven communication/interpersonal skills to build relationships with the immediate and remote team members.
Previous experience in processing both design and vendor documentation highly desirable.
Ability to document work tasks (work instructions).

Other Considerations / Additional Information:

Position location is flexible, within PNG’s service territory. Possible travel throughout PNG’s service territory.

Pacific Northern Gas and TSU strives to cultivate a workplace in which everyone feels welcomed and encouraged to bring their whole selves to work. Everyone wants to work where they feel a sense of belonging, where they are valued for their differences and are encouraged to participate and contribute openly. We recognize the importance of both inclusion and diversity, and we are committed to advance our culture to ensure diversity of thought.

While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted. If you are a candidate with a disability and need an accommodation to complete the application process, please email us at careers@png.ca. Include your full name, the best way to reach you, and the accommodation needed to assist you with the application process.

We thank all applicants for their interest in our organization, but only those candidates selected for interviews will be contacted.

Apply About employer

More about this job

Responsibilities

The Document Management Specialist is responsible for managing the entire document life cycle, including the design and implementation of processes for document control, filing, and retention. They will serve as the primary point of contact for document systems and collaborate with cross-functional teams to ensure compliance with company standards.

Requirements

Candidates must have 8+ years of document management experience, preferably in the utility or oil and gas industry. A post-secondary degree or certificate in records and archives management is preferred, along with proficiency in SharePoint and strong organizational skills.

Skills

Document control
Records management
SharePoint
Metadata management
Process development
Contract management
Vendor management
Data archiving
Regulatory compliance
Technical writing
Project documentation
Audit support
Digitization
Workflow design
Communication
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

Document Management
Records Management
SharePoint
Oil and Gas
Utility
EPC
Metadata
Archiving
Digitization
Compliance
Procurement
Contracts
Engineering Drawings
Document Control System
Retention Schedule
Audit
Workflow
Data Governance
Project Management
Technical Documentation

Report this job