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Added 25 mins ago
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Pacific Rim College

Admissions Coordinator

Victoria, BC, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

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Original job description

Admissions Coordinator - Full-Time

Pacific Rim College | Victoria, BC | On Campus

$23–$26 per hour | Full-Time, Permanent

Pacific Rim College is looking for a warm, highly organized and self-motivated Admissions Coordinator to join our on-campus team in Victoria, BC.

Admissions is often a prospective student's first meaningful connection with Pacific Rim College. Our Admissions Coordinator plays an important role in making that experience welcoming, informative and supportive while helping prospective students move confidently from their initial inquiry through application and enrolment.

We're looking for someone who genuinely enjoys working with people, communicates naturally and professionally, takes initiative, and can independently manage multiple prospective students and applications while working under the direction of our Admissions Director.

About the Role

The Admissions Coordinator works closely with the Admissions Director and is responsible for much of the day-to-day coordination of the prospective student admissions journey.

This is more than an administrative role. The successful candidate will actively communicate with prospective students, answer questions about our programs, conduct campus tours, follow up with prospective students and applicants, assist people through the application process, and ensure admissions records and documentation are complete and accurate.

We're looking for someone who notices what needs to be done and follows through - whether that's reconnecting with a prospective student who hasn't responded, helping an applicant complete outstanding requirements, preparing for an upcoming intake, or ensuring that someone considering Pacific Rim College has the information they need to take their next step.

Key Responsibilities

Respond to prospective student inquiries by email, phone and in person
Provide friendly, accurate and knowledgeable information about Pacific Rim College programs and admissions requirements
Build positive relationships with prospective students and help them explore which PRC program may best align with their educational and career goals
Proactively follow up with prospective students and applicants throughout the admissions process
Guide applicants from initial inquiry through application, acceptance and enrolment
Conduct campus tours and meet with prospective students
Assist applicants in understanding and completing admissions requirements
Collect, review and maintain admissions documentation and student records
Track prospective students and applications to ensure timely follow-up and completion of next steps
Schedule admissions appointments and support information sessions, open houses and other recruitment activities
Provide scheduled Front Desk coverage
Work collaboratively with Admissions, Administration, Academic departments and other members of the PRC team
Learn and effectively use PRC's student information, communications and administrative systems
Contribute ideas for improving the prospective student and admissions experience
Help create an exceptional first impression of Pacific Rim College

Who We're Looking For

The ideal candidate is someone who:

Genuinely enjoys talking with, supporting and helping people
Is a self-starter who takes initiative and follows through
Is warm, personable and confident communicating by phone, email and in person
Has excellent organizational skills and strong attention to detail
Can independently manage multiple conversations, applications, deadlines and priorities
Is comfortable following up with prospective students and helping them take the next step
Has strong written and verbal communication skills
Works well independently while also being a collaborative member of a team
Is comfortable learning and using new technology, software and administrative systems
Is dependable, professional and solutions-oriented
Cares about providing an excellent prospective student and student experience
Has an interest in holistic health, education and/or creating healthier communities

Previous experience in admissions, student recruitment, education, customer service, administration, sales or another people-focused role would be an asset.

Direct admissions experience is not essential. We are equally interested in finding the right person - someone who is motivated, capable, organized and enthusiastic about connecting with prospective students and learning about the programs we offer.

Position Details & Compensation

$23–$26 per hour, depending on experience and qualifications
Full-time, permanent position
Monday to Friday
On-campus position in Victoria, BC
Reports to the Admissions Director
Extended health benefits following successful completion of the three-month probationary period
Discounts on Pacific Rim College courses and programs
Discounts on Pacific Rim College Online courses and programs
Discounts on herbs and books
Opportunities for complimentary appointments through Pacific Rim College's student clinics

The position also offers the opportunity to become part of a unique educational community focused on holistic health and sustainable living, with opportunities to continue learning about the fields and programs we teach.

About Pacific Rim College

For more than two decades, Pacific Rim College has provided education in holistic health and sustainable living from our campus in Victoria, British Columbia.

Our programs include education in Acupuncture and Chinese Medicine, Western Herbal Medicine, Holistic Nutrition and Integrative Health, with students joining our community from across Canada and around the world.

Our students come to Pacific Rim College because they want more than an education. Many are looking to make a meaningful change in their lives, pursue a new career, or contribute positively to the health and wellbeing of their communities.

The Admissions team has the privilege of being there at the beginning of that journey.

Join Our Team

If you're organized, personable, proactive and excited about helping people pursue meaningful education and careers, we'd love to hear from you.

To apply, please submit your résumé and a brief cover letter telling us a little about yourself, why you're interested in joining Pacific Rim College, and what you think makes someone exceptional at working with prospective students.

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More about this job

Responsibilities

Respond to prospective student inquiries, explain programs and admissions requirements, conduct campus tours, and guide applicants through application, acceptance, and enrolment. Maintain accurate admissions records, track applications and follow-ups, support recruitment events and front desk coverage, and collaborate with college teams to improve the admissions experience.

Requirements

The ideal candidate is personable, proactive, dependable, and highly organized, with strong written and verbal communication skills and the ability to manage multiple applicants, deadlines, and priorities. Experience in admissions, recruitment, education, customer service, administration, or sales is an asset but not essential; no specific education credential is stated.

Skills

Prospective Student Communication
Admissions Coordination
Application Support
Student Recruitment
Customer Service
Relationship Building
Written Communication
Verbal Communication
Organization
Attention To Detail
Time Management
Follow-Up
Recordkeeping
Campus Tours
Appointment Scheduling
Administrative Systems

Benefits

Extended Health Benefits
Discounts On College Courses And Programs
Discounts On Herbs And Books
Complimentary Appointments Through Student Clinics

Visa sponsorship

Not detected in the job text

Keywords

Admissions
Prospective Students
Student Recruitment
Application Process
Enrolment
Admissions Requirements
Campus Tours
Admissions Documentation
Student Records
Application Tracking
Follow-Up
Information Sessions
Open Houses
Front Desk Coverage
Student Information Systems
Communications Systems
Administrative Systems
Higher Education
Holistic Health
Sustainable Living
Acupuncture
Chinese Medicine
Western Herbal Medicine
Holistic Nutrition
Integrative Health

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